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How to Write a Trip Report: Outlining the Steps and Examples

By Happy Sharer

Introduction

A trip report is a structured document that details the events and observations made during a business or leisure trip. It is important to document the purpose of the trip and the findings in order to assess the success of the trip and evaluate any future actions that need to be taken. This article will provide an overview of how to write a trip report, what information should be included, tips for making the report more effective, and examples of well-written reports.

Outlining the Steps to Writing a Trip Report

Writing an effective trip report requires planning and preparation. The following steps should be followed to ensure a comprehensive and organized report:

Step One: Gather Information

The first step in writing a trip report is to gather all of the necessary information. This includes any relevant documents, such as itineraries, expense reports, and notes from meetings. Additionally, it is important to take note of any observations made during the trip and conversations that were had with other individuals. All of this information should be compiled before beginning the report.

Step Two: Create an Outline

Once all of the necessary information has been gathered, the next step is to create an outline. This allows the writer to organize their thoughts and structure the report in a logical manner. The outline should include an introduction, body, and conclusion, as well as any subsections or headings that are relevant to the report.

Step Three: Draft the Report

After the outline is completed, the writer can begin drafting the report. This process involves filling in the details of the trip, providing summaries of discussions, and documenting any observations. It is important to use clear and concise language when writing the report in order to make it easy to read and understand.

Step Four: Review and Revise

Once the draft of the report is complete, it is important to review and revise it before submitting. This helps to ensure accuracy and clarity, as well as identify any areas that may need additional information or clarification. Additionally, it is important to proofread the report for any spelling or grammar errors.

Describing the Purpose of a Trip Report

Trip reports are used to document the events and findings of a business or leisure trip. They provide a record of the trip and serve several purposes, including:

Summarize Events

Trip reports provide a summary of the events that occurred during the trip. This includes any meetings that were attended, tours that were taken, or presentations that were given. This allows the reader to quickly get an overview of the trip without having to read through detailed accounts of each event.

Record Observations

Trip reports also serve as a record of any observations that were made during the trip. This includes any insights or discoveries that were made, as well as any potential issues or challenges that were encountered. This allows the reader to gain a better understanding of the overall experience of the trip.

Document Results

Finally, trip reports are used to document the results of the trip. This includes any decisions that were reached, goals that were achieved, or plans that were created. This allows the reader to assess the success of the trip and evaluate any future actions that need to be taken.

Explaining What Information Should Be Included in a Trip Report

In order to create a comprehensive trip report, it is important to include all of the relevant information. This includes the following:

Details of the Trip

The report should include basic information about the trip, such as the dates, locations, and purpose of the trip. Additionally, any special arrangements or accommodations that were made should be noted in the report.

Identify Key Players

It is important to identify any key players that were involved in the trip, such as colleagues, clients, vendors, or partners. This helps to provide context to the report and allows the reader to understand who was involved in the events described.

Summary of Findings

The report should include a summary of the findings from the trip. This includes any insights or observations that were made, as well as any conclusions that were reached. Additionally, any relevant data or research should be included in the report.

Recommendations

Finally, the report should include any recommendations for future action. This could include new strategies or plans that need to be implemented, or any changes that need to be made. These recommendations should be based on the findings of the trip.

Providing Tips for Writing an Effective Trip Report

Writing an effective trip report requires attention to detail and careful editing. Here are some tips for creating an effective report:

Use Clear and Concise Language

It is important to use clear and concise language when writing a trip report. Using overly technical or complicated language can make the report difficult to understand. Additionally, using simple language helps to ensure that the report is understood by all readers.

Include Relevant Supporting Documentation

Any relevant supporting documentation should be included in the report. This could include photographs, diagrams, charts, or graphs. Including these documents helps to illustrate the points being made in the report and provides evidence for the conclusions reached.

Avoid Unnecessary Details

When writing a trip report, it is important to avoid including unnecessary details. This includes any information that does not directly relate to the purpose of the trip. Keeping the report focused on the key points helps to ensure that the report is concise and to the point.

Edit and Proofread Carefully

Finally, it is important to edit and proofread the report carefully before submitting. This helps to reduce any errors and ensures that the report is accurate and clear. Additionally, it is important to ensure that the report follows any specified formatting guidelines.

Offering Examples of Well-Written Trip Reports

Seeing examples of well-written trip reports can help to provide guidance when writing your own report. Here are three examples of effective trip reports:

Example One

This example is a trip report from a business trip to Las Vegas. The report includes all of the relevant information, such as the dates, locations, and purpose of the trip. Additionally, it includes a summary of the events that occurred during the trip, as well as any observations that were made. Finally, the report includes a list of recommendations for future action based on the findings of the trip.

Example Two

This example is a trip report from a leisure trip to Hawaii. The report includes basic information about the trip, such as the dates, locations, and purpose of the trip. Additionally, it includes a summary of the activities that were participated in and any observations that were made. Finally, the report includes a list of recommendations for future trips based on the findings of the trip.

Example Three

This example is a trip report from a research trip to Japan. The report includes basic information about the trip, such as the dates, locations, and purpose of the trip. Additionally, it includes a summary of the research that was conducted and any observations that were made. Finally, the report includes a list of recommendations for future action based on the findings of the trip.

Writing an effective trip report requires planning and preparation. It is important to gather all of the necessary information, create an outline, draft the report, and review and revise before submitting. Trip reports should include details of the trip, identify key players, provide a summary of findings, and include recommendations. Additionally, it is important to use clear and concise language, include relevant supporting documentation, avoid unnecessary details, and edit and proofread carefully. Seeing examples of well-written trip reports can help to provide guidance when writing your own report.

Overall, writing a trip report is an important part of any business or leisure trip. It provides a record of the trip and allows the reader to quickly gain an understanding of the events that occurred and the findings that were made. Following the steps outlined in this article and utilizing the tips and examples provided can help to ensure a successful and effective trip report.

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Hi, I'm Happy Sharer and I love sharing interesting and useful knowledge with others. I have a passion for learning and enjoy explaining complex concepts in a simple way.

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How to Write a Visit Report

Last Updated: March 30, 2024 References

This article was co-authored by Madison Boehm . Madison Boehm is a Business Advisor and the Co-Founder of Jaxson Maximus, a men’s salon and custom clothiers based in southern Florida. She specializes in business development, operations, and finance. Additionally, she has experience in the salon, clothing, and retail sectors. Madison holds a BBA in Entrepreneurship and Marketing from The University of Houston. This article has been viewed 671,995 times.

Whether you’re a student or a professional, a visit report helps you document the procedures and processes at an industrial or corporate location. These reports are fairly straightforward. Describe the site first and explain what you did while you were there. If required, reflect on what you learned during your visit. No additional research or information is needed.

Writing a Visit Report

Explain the site's purpose, operations, and what happened during the visit. Identify the site's strengths and weaknesses, along with your recommendations for improvement. Include relevant photos or diagrams to supplement your report.

Describing the Site

• Reports are usually only 2-3 pages long, but in some cases, these reports may be much longer.
• In some cases, you may be asked to give recommendations or opinions about the site. In other cases, you will be asked only to describe the site.
• Ask your boss or instructor for models of other visit reports. If you can't get a model, look up samples online.

• If you visited a factory, explain what it is producing and what equipment it uses.
• If you visited a construction site, describe what is being constructed and how far along the construction is. You should also describe the terrain of the site and the layout.
• If you’re visiting a business, describe what the business does. State which department or part of the business you visited.
• If you’re visiting a school, identify which grades they teach. Note how many students attend the school. Name the teachers whose classes you observed.

• Who did you talk to? What did they tell you?
• What did you see at the site?
• What events took place? Did you attend a seminar, Q&A session, or interview?
• Did you see any demonstrations of equipment or techniques?

• For example, at a car factory, describe whether the cars are made by robots or humans. Describe each step of the assembly line.
• If you're visiting a business, talk about different departments within the business. Describe their corporate structure and identify what programs they use to conduct their business.

Reflecting on Your Visit

• Is there something you didn’t realize before that you learned while at the site?
• Who at the site provided helpful information?
• What was your favorite part of the visit and why?

• For example, you might state that the factory uses the latest technology but point out that employees need more training to work with the new equipment.
• If there was anything important left out of the visit, state what it was. For example, maybe you were hoping to see the main factory floor or to talk to the manager.

• Tailor your recommendations to the organization or institution that owns the site. What is practical and reasonable for them to do to improve their site?
• Be specific. Don’t just say they need to improve infrastructure. State what type of equipment they need or give advice on how to improve employee morale.

Formatting Your Report

• If you are following a certain style guideline, like APA or Chicago style, make sure to format the title page according to the rules of the handbook.

• Don’t just say “the visit was interesting” or “I was bored.” Be specific when describing what you learned or saw.

Sample Visit Report

Community Q&A

You Might Also Like

• ↑ http://services.unimelb.edu.au/__data/assets/pdf_file/0010/471286/Site_Reports_for_Engineers_Update_051112.pdf
• ↑ https://www.examples.com/business/visit-report.html
• ↑ https://www.thepensters.com/blog/industrial-visit-report-writing/
• ↑ https://eclass.aueb.gr/modules/document/file.php/ME342/Report%20Drafting.pdf

About This Article

To write a visit report, start by including a general introduction that tells your audience where and when you visited, who your contact was, and how you got there. Once you have the introduction written out, take 1 to 2 paragraphs to describe the purpose of the site you visited, including details like the size and layout. If you visited a business, talk about what the business does and describe any specific departments you went to. Then, summarize what happened during your visit in chronological order. Make sure to include people you met and what they told you. Toward the end of your report, reflect on your visit by identifying any strengths and weaknesses in how the site operates and provide any recommendations for improvement. For more help, including how to format your report, read on! Did this summary help you? Yes No

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How to Write a Top Trip Report

Our eNewsletter Routefinder, sent on the first of each month to over 30,000 individuals (including our 15,000 members), is one of our most important communications. Considered a “mini magazine,” each month we sift through dozens of blogs, events, and updates to select eight to ten of the most important items for you to read. This includes heartfelt magazine stories, key organizational updates, conservation and advocacy alerts, new courses, and more. And do you know what is often the most popular item, month after month?

Trip reports.

That’s right – what some would consider to be dry, technical reading is actually top-tier content for our membership. Post holing on Mt. Si? Crowded trailheads by 9am at Colchuck Lake? Yet another batch of blowdowns in the Pasayten? The people want to know.

Trip reports are foundational to our members’ and leaders’ ability to get outside. Trail conditions, weather, new obstacles, route information, and more contribute to the feasibility and the success of any potential outing we plan. More than that, trip reports give us a taste of what’s to come. Whether you want to find the best spot to pick alpine blueberries and admire mountain goats, or you just need to know if you should bring your microspikes up McClellan Butte this week, trip reports answer the questions that we would otherwise have to ask our friends or hunt down on our own. And as a member of The Mountaineers, you now have the informational power of 15,000 friends.

For this reason we have decided to offer you top tips to create successful trip reports, and a stellar autumn backpacking trip report for you to read. Break out your waterproof notebooks, folks, because this is what The Mountaineers is all about.

The best trip reports include

Detailed trip information . The foundation of any good trip report is going to be high-quality information on the route and how your group completed it. This is what most readers come for, as it allows them to plan their own trip to maximize preparation and minimize time-drains or safety risks. Especially on highly technical trips like climbs, the more information, the better. If you’re creating a trip report, do your best to include the following:

• Trail conditions, including snow conditions (when applicable)
• Route obstacles (blowdowns, water crossings, loose rock, etc.)
• Route-finding tips, and any route-finding issues your group ran into
• Weather conditions throughout your trip
• Start and end times (include break durations)
• Water sources
• Potential campsites/natural shelters
• Any safety concerns

Group dynamics. In addition to learning about the trail itself, trip reports are an opportunity for people to learn more about what works and what doesn’t. The size of your group, their experience level, and any strategic or safety decisions you made could be valuable information for another leader or participant. For instance, if your group did not summit, why did you make that decision and what factors influenced your final outcome? These details can sometimes be just as important as the trail conditions. Other group information can also inform readers on how they want to approach their trip. For instance, including group experience and fitness levels, paired with total trip time, will help readers estimate how long their own trip may take.

High-quality photos. Although it’s helpful to have a written description of a route and any issues your party encountered, photos can quickly clarify route confusion, show trail conditions, and get folks excited about the trip. Always be sure to take photos that are clear, not backlit (facing the sun) or overexposed, and offer a full shot of the trail or obstacles you faced. Well-taken photos are much more useful to future route users, and make your trip report more appealing overall.

This image is washed out, only shows a small portion of the trail, and does not include any relevant information about the route.

This image is clear, shows the trail straight-on, and provides information on trail obstacles..

Bonus info. Half of the fun of reading a trip report is getting stoked for your upcoming excursion. If you’re putting together a trip report, always include the bonuses: wildlife sightings, top-notch views, beautifully-done stewardship work, berry picking, and stellar sunrises. At the end of the day, it’s the journey, not the summit, that we remember most. Revel in it, and others will be inspired to do the same.

Example trip report

This is a staff favorite example of a highly-detailed trip report, offering the perfect balance between technical information and outdoor stoke. Read on to learn about Golden Lakes Loop, and consider taking your own backpacking trip this season

Golden Lakes Loop, October 4-7, 2021

By Cheryl Talbert, 13-year member & backpacking leader

Photo by Cheryl Talbert.

Our group of four Mountaineers friends started at the Crater Creek trailhead (TH) with a plan to do four days around the Golden Lakes loop, including nights on the ridge near N Navarre Peak and at Sunrise Lake. The roads to the TH were very good, only a few bumpy sections, and the parking area at the TH is very large with a toilet. When we arrived at around 11AM on a Monday there were already a dozen vehicles in the lot.

The trail to Upper Eagle was dusty at the bottom but well graded (with lots of trail engineering for mountain bikes and motorbikes) and signage is good. Golden larch and aspen appeared part way up, and by the time we got to the lake the larch color was all around us and stunning! Needles are falling fast now though I project that the color will last another week, windstorms notwithstanding. We arrived first at Upper Eagle and took lovely camps by the lake; probably another 8-10 people arrived after us and there was room for everyone to disperse out of sight and hearing. There is a box toilet at this camp and the lake is gorgeous, highly recommended! We arrived there in about three hours.

On day two we set out up toward Horsehead Pass, a good trail with a few boulder-hopping sections. Great views on the way up, looking across Lower Eagle Lake to the eastern plains. From the pass the views to the west along the Chelan summit ridge are really beautiful, a mix of golden larch, dark evergreens, yellow aspen, red berry bushes, and broad golden meadows. We descended to Boiling Lake, then took the route signed 'Cub Lake,' which then requires keeping an eye on the map and taking the turn on the Summit Trail going east. Many people get confused and take the spur straight along the shore of Boiling Lake - don't do that, as that trail goes up to a ridge and stops. The Summit Trail is flat for a while through forest, then climbs and turns east through broad meadows with views. We passed by the turnoff to the Angel's Staircase (well signed) because we wanted to explore the ridges along the Summer Blossom Trail to North Navarre Peak and camp along there. It was well worth the walk along the summit trail - more lovely meadow and fall vegetation - but then there was a steep (but well graded) larch- lined climb to Horsethief Pass (much damaged by bikes). At the top of the pass we could see that the ridges above Horsethief Basin on both sides had burned out and weren't so pretty to look at, though there were still larch and spruce in the basin (you could probably find places to camp below but we didn't look). We saw a bear below as we followed the Summer Blossom Trail - narrow but pretty easy to follow with lots of ups and downs. Finally, there was a steep descent and then a climb to the ridge with N Navarre Peak ahead, where a friend had suggested a ridgetop camp. However the weather forecast was for cold wind and the ridge was burned out, plus the creek before the ridge was down to just a trickle. We decided to go back and camp under a patch of spruce in the gorgeous larch meadows on the other side of Horsethief Pass, and this was a good call – low clouds and mist/rain blew in later and we were glad for shelter under the trees.

The next morning dawned VERY cold - mid 20s. Our water filters froze sitting for a short time next to our cooking area! We bundled up in all of our clothes, treated water with aquamira drops, and set out to go up Angel's Staircase. The trail through here is just fantastic, a gentle climb to the ridgetop with dramatic views though everything was quite frosty (about an inch of heavy frost near the top covering all the rocks, though not slippery). From the top of Angel's Staircase we descended through Merchant's Basin and set out to climb up to Sunrise Lake to camp (note that most maps, including Gaia, show a turnoff well before the clump of evergreens where the Sunrise Lake trail sign is posted - but the trail is very faint and I've missed it twice! Not to worry, you can cut toward the creek and will find the trail). We got to Sunrise Lake to find a VERY cold wind blowing even at 11am, and insufficient shelter from the wind, so anticipating having to hide in our tents the whole day and night we decided instead to enjoy a chilly lunch at the lake and then go back down to Merchants Basin, where there are lots of really nice sheltered camps and protection from the wind (a very good decision, as we heard the wind roaring through the trees up in the direction of the lake through that night!). We explored along Foggy Dew creek and I read for a while in the sun before an early dinner and into our tents.

On day four we woke to another very cold morning, bundled up and headed back up the trail through the basin, over the crest and down the trail to Cooney Lake (this section is steep with poor traction in places). Cooney is beautiful with a lot of camps, but was deserted on this Thursday morning. Larch color on this side is well on the decline and the ground drifted with golden needles. We made quick work of the six miles from Cooney back out to Crater Creek TH.

Lead image of Garrett Arnold and Skye Stoury. Photo by Skye Stoury.

This article originally appeared in our fall 2022 issue of Mountaineer magazine. To view the original article in magazine form and read more stories from our publication, visit our   magazine archive . 

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• Visit Report

Visit Report Format

Visit report samples, what is visit report, the basic format of a visit report, how to write a proper visit report, what are some examples of a visit report, how many pages does a visit report have, what is a trip report memo, how do you write a visit report, what is included in a site visit report, how to prepare a site visit report, how to prepare for a customer visit, what should a report include, what is a customer visit report, how do i end a report, what is the summary of the activity report, what does a report look like, what is the objective of a site visit report.

1. Title Page

• Organization Name
• Visitor’s Name
• Date of Visit

2. Introduction

• Purpose of Visit
• Location of Visit

3. Details of the Visit

• Activities Undertaken
• Observations

4. Findings

• Summary of Observations
• Key Points Noted

5. Conclusion

• Summary of Visit
• Recommendations

6. Appendices (if any)

• Additional Documents
• Photographs

Visit Report Sample

Visit Report PDF

Field Visit Report Sample PDF

Site Visit Report Template Word

Visit Report Template

Sample School Visit Report

Customer Visit Report Template

Field Visit Report

Sample Site Visit Report

Customer Visit Report Outline

Sample Industry Visit Report

New Customer Visit Report Template

Construction Site Visit Report

Sample Customer Visit Report

Free School Visit Report Template

Sample Official Overseas Visit Report

Weekly Site Visit Report

Project Field Visit Report

Recommendation Study Visit Report

Observation Site Visit Reports for Engineers

Simple Industrial Visit Report

School Lab Visit Analysis Report

Building Construction Property Visit Report

Medical College Visit Report

Sample Location Visit Report

Monitoring Visit Report Summary

Marketing Team Site Visit Report

School Academic Visit Report Template

Chemical Exposure Visit Report

Business Renewal Site Visit Report

Management Conference Visit Report

Pre-Event Site Visit Report Example in PDF

Sample Parent Visit Report Format

Home Tour Visit Report Template

Report of Research Visit

Daily Food Sponsor Visit Report Example

Sample Civil Site Monitoring Visit Report

Why Are Visit Reports Important?

Step 1: determine your purpose, step 2: be observant and write what happened, step 3: reflect on your visit, step 4: download a template and insert the details, step 5: organize details according to the format.

• Site visit report
• Business visit report
• Field trip visit report
• Industrial visit report
• Monitoring visit report

• Define the Purpose: Clearly state the visit’s objectives and expected outcomes. For example, the purpose of a  Training Report  may include identifying partnership opportunities.
• Collect Information: Take detailed notes during the visit, and use photos or videos to supplement your observations.
• Organize Data: Categorize the information into sections such as background, observations, and analysis.
• Draft the Report: Begin with an introduction, followed by detailed observations, analysis, and end with a summary and recommendations.
• Review and Finalize: Proofread for accuracy and clarity, ensuring the report follows the planned structure and incorporates stakeholder feedback. You may also see  Lab Report
• Introduction: State the purpose, date, duration, and participants involved. For instance, a Construction Site Visit Report should specify the project stage being assessed.
• Site Description: Provide a detailed description of the site, current conditions, and relevant background information.
• Observations: Offer a detailed account of activities, notable events, and any issues encountered.
• Analysis: Interpret the observations, relating them to the visit objectives and providing insights.
• Conclusion and Recommendations: Summarize key findings and provide recommendations for future actions or improvements. You may also see  Technical Report
• Pre-Visit Preparation: Understand the visit’s purpose and objectives, gathering necessary information beforehand.
• Data Collection: Take comprehensive notes during the visit and use multimedia tools to document observations.
• Data Organization: Organize the collected data into coherent sections, highlighting significant observations.
• Report Drafting: Write an introduction, detailed body sections covering observations and analyses, and a conclusion with recommendations.
• Review and Finalization: Proofread for accuracy and clarity, ensuring the report meets its objectives and incorporates stakeholder feedback. You may also see  Police Report
• Research: Understand the customer’s needs, preferences, and background information.
• Planning: Schedule the visit, prepare an agenda, and coordinate with relevant team members. You may also see  Social Media Report
• Materials Preparation: Gather all necessary documents, presentations, and product samples.
• Team Briefing: Brief your team on the visit’s objectives, roles, and responsibilities.
• Follow-Up: Plan post-visit actions, such as sending a summary email and addressing any customer queries. This approach can be applied to a Home Visitation Report to ensure thorough preparation and follow-up.

• Title and Introduction: Clearly state the report’s title and provide an overview of its purpose and scope. For example, an Internship Report should highlight the intern’s role and learning objectives.
• Methodology: Describe the methods used to collect and analyze data.
• Findings: Present detailed findings, supported by data and observations. You may also see  Weather Report
• Discussion: Analyze the findings, discussing their implications and significance.
• Conclusion and Recommendations: Summarize key insights and provide actionable recommendations for future actions. This format is equally effective for a School Visit Report to convey the visit’s outcomes comprehensively.

What does the site visit report example cover?

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Creating a Trip Report

Introduction: Creating a Trip Report

If you work for a company, small business, or federal agency, there's a great chance that you will have to travel on business trips for conferences, training, or symposiums. These trips normally are not attended by everyone that may have a need or interest in the purpose and outcome of the trip. This after action report or "trip report" often details the who, what, when, where, and why of the event. These reports can sometimes be difficult to put together and format.

This instructable will make the report easier for you to write and understand the purpose behind it.

SAFETY: Keep in mind that any official business coorespondance can be subject to public viewing. This is especially true for the military and its information security. Ensure that all communication and written reports are for official use only and you do not include sensitive or confidential information.

MATERIALS NEEDED: There is only a limited amount of materials needed for this instructable.

• Notes gathered from the trip. This should include names of attendees, dates of travel, and major items discussed.
• Laptop or desktop computer for generating report.
• Microsoft Word or any other publishing software that will need to be used.
• CD, USB, or registered Email for transferring between computers or sending to others.

Step 1: Open Document and Adjust Your Formatting

If you are using a blank template, you will need to set your margins to 1", font to Times New Roman, and font size to 12pt.

Step 2: Use the Correct Letterhead

Whenever writing a trip report, you want to use proper military letterheads. These are usually approved as the standard for all correspondence. You can either copy and paste into the header or type it in yourself. Be sure to use the proper font and size.

Step 3: Opening the Report

With formatting set and your letterhead at the top of the document, you may now begin typing your opening for the report. First, you will need to put the date on the right side of the page. Then, you will hit return two times and address who the report is for. This is done by typing MEMORANDUM FOR with two spaces after the word "FOR". If the report is going to an individual, type the entire name beginning with the appropriate prefix (Mr., Mrs., Dr. etc.). You will then hit return two times and type FROM: with two spaces after. This will be where you type you office or individual information. You will then hit return two more times and type SUBJECT: with two spaces after. The subject is critical, but to the point. Don't get long winded. Keep the subject short, but concise.

Step 4: Body of the Report

After your opening, you will need to hit return another two times and choose number formatting to organize the different parts of the report body. As illustrated in the picture, you should have an entry for purpose, travelers, itinerary, discussion, and conclusion. These titles should be capitalized with a colon and two spaces before you begin to narrate.

The purpose should articulate the main reason for the trip. This can include events leading up to a final trip, a change in a company wide process that needs to be communicated, a training conference that requires attendance by a specific career field, or an on-site inspection. The purpose should be clear.

Next, list the trip attendees. Include the business they work for as well as the position they hold. These important pieces of information could have relevance to the receiver of this report and anyone who views it.

The intinerary will tell the reader where the report took place and may include a summary of the agenda.

The discussion could be minutes or important agenda items that were discussed. Be detailed in this portion since this report will be the main source of information given about the trip.

Finally, have a conclusion that either closes on an important take away from the trip, or provide recommendations to the issues that were seen.

Step 5: Closing the Report

Lastly, the report will need to be officially closed. First, the writer should include a closing statement that directs the reader to a point of contact for any questions. In this sentence or paragraph, include your contact information. After the closing sentence, you will need to hit return four times and create a signature block to endorse the report. The easiest way to ensure the block is formatted is to center align your cursor and hit space three times. Here you will write your full name in capital letters. Lastly, hit return after your name and write your job title or position.

Your final product should appear similar to the title picture for this instructable. For additional assistance with writing official Air Force correspondence, you can look up Air Force Handbook 33-337, The Tongue and Quill. Additionally, here is a video to help you along the way.

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Business Travel Report

Report generator.

Sending your employee on a business trip is a great way to have them expand their experience while also checking on the progress of your business transactions in other locations. To keep track of both, using a business travel report is a great way to record those details, and here’s how users can make a sample suitable for their needs.

10+ Business Travel Report Examples

1. business travel report.

2. Company Business Travel Report

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3. Business Travel Productivity Report

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4. Business Travel Annual Report

5. Business Travel Expense Report

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6. Sample Business Travel Expense Report

Size: 76 KB

7. Business Travel and Entertainment Report

Size: 298 KB

8. Global Business Travel Report

Size: 10 MB

9. Simple Business Travel Report

10. Business Trip Report

Size: 53 KB

11. Printable Business Travel and Expense Report

Size: 37 KB

What is a Business Travel Report?

A business travel report is a type of report that focuses on recording the experiences of an employee during the business trip that they have undertaken. This is written the same way as any professional report document and is addressed to the employer or person who sponsored the trip in question.

How to Create a Business Travel Report?

Similar to a business trip report or a progress report, creating a business travel report is pretty simple. If you want to make your own business report rather than use any of our available templates, take note of these steps when making your business travel report.

1.) List out business tasks

When making your business travel report content, make sure you list out the tasks you were sent for this trip. For example, if you are doing a business trip to close a deal with a hotel manager of a hotel business and also meet with a restaurant business owner, then include those details in your report and take note of the progress in those tasks.

2.) Describe the events

Give a description of what has happened during the business trip. You don’t have to write a whole essay, just a few paragraphs so that the higher-ups can understand the events that took place.

3.) Note any expenses

Just like a financial report or an itinerary , it is important to take note of any expenses spent during the business trip. This is to make sure that employees are reimbursed properly for any expenses involving the job.

4.) Share challenges

Not every business trip goes smoothly, unfortunately. Whatever challenges you encounter along the way, be sure to mention them in detail on your business travel report. The purpose of this is to ensure that the company will be able to prepare for these challenges for the next business travel or will at least be aware of any challenges that are beyond their control.

5.) Summarize your report

Similar to an executive summary format, conclude your business travel report with a summary of what happened, so that readers can understand the point of the whole trip. This is also a formal way of ending business reports such as this.

Who makes the business travel report?

The person who makes the business travel report is the one who personally did the whole trip.

What is the purpose of a business travel report?

To provide a record of what has transpired throughout the business trip that was sponsored by the company.

What is the difference between a business travel report and a business travel budget?

A business travel report focuses on recording the events of a business trip while a business travel budget focuses on the financial costs of the business trip involved.

Whether it is a trip summary or another business report , word out your business travel report with the five steps in mind and you can create a very informative report that will be received well by the management. Feel free to check out our other trip reports and report templates for further reference.

Text prompt

• Instructive
• Professional

Generate a report on the impact of technology in the classroom on student learning outcomes

Prepare a report analyzing the trends in student participation in sports and arts programs over the last five years at your school.

The power of exposure trips

Four years ago, program officer Ankita Goyal accompanied a group of tribal women on their first trip out of their village. Little did she know this “exposure visit” would turn out to be a life-changing experience for her.

Ankita Goyal Feb 24, 2022 Rajnandgaon, Chhattisgarh

• Ground Report

This is a story about the power of exposure trips on young development professionals.

We set out in a large vehicle on a mildly cold day in December. It was 2018 and I was accompanying a group of tribal women farmers from the remote villages of the Rajnandgaon district in Chhattisgarh on their first trip out of their district.

In fact, for most it was the first time they had left their village.

A first-time trip outside the village

From the train journey to visiting other villages in the neighbouring state of Odisha, I was overwhelmed by the women’s reaction to their newly found freedom to experience life in a different way.

It felt as if they were gradually accepting their newly found – though time-bound – liberty, then began to embrace until finally, wholeheartedly, celebrating it.

I wondered how I had always taken my ability to travel freely for granted.

The privileges of being an educated, middle-class woman in urban India

As a woman, I feel a strong connection with other women. I know the limitations I’ve been able to overcome through a range of opportunities that have paved the way for who I am today. But I’m also well aware of my privileges as an educated, middle-class woman living in India’s capital.

Despite these fundamental differences, I felt a deep empathy and compassion for these women. I felt I understood them and their unfulfilled aspirations. Weren’t my dreams closely intertwined with theirs? I accepted our outcomes would be distinct, but our dreams felt linked.

Exposure trip and the beauty of music, despite linguistic differences

The best music I’ve ever heard in my life was these women – out of their village for the first time in their lives – singing their hearts out as we drove from one site to another in search of new hope and dreams. The melodious joy of their freedom and exploration engulfed me then and still does today.

Their language has very few intersections with mine, but that didn’t deter our communication. An honest exchange of experiences deepened and nurtured our connection. We narrated our life stories and explored the parallels and juxtapositions.

Though the social structures we were part of had similar foundational beliefs, what governed our lives was the function of our caste identity, how educated our families were, growth opportunities and so much more that we chose to blame on samaaj (society). We acknowledged the differences and bonded over our womanhood.

But, really, we preferred focusing on the trip – the first chance they had to discover new opportunities and unimagined possibilities that didn’t limit them to their social boundaries alone. Because it was obvious how they were highly dependent on externalities for enhancing their life experiences.

The most powerful moment of the exposure trip

The most powerful moment came when we went to a far-off Odisha village in the Koraput district to meet a women’s producer group that was also running and managing a millets processing unit. We’d specifically planned this meeting because of the similarities between the villages in Rajnandgaon and Koraput.

Yet we were surprised at what happened when we concluded the formal discussion and the women from both communities began to dance and sing.

That was not all.

Even the men and children joined the impromptu celebration. Someone played drums and other instruments, more native to tribals. Then the women from Odisha took the Chhattisgarh women to their homes, showed them their kitchens, storage spaces for millets as well as their decorative knick-knacks and art. The Chhattisgarh women invited their hosts to come and visit them in their villages. Some even exchanged phone numbers.

Seeing these two groups of women transcend all boundaries to create a unified identity brought me immense happiness.

Exposure trip in rural Chattisgarh: Reflections

To this day, I still carry this trip close to my heart – both personally and professionally.

As a young development professional, this trip helped me realise how gender mainstreaming needs to be magnified if we’re to bring the transformative change we aspire to bring in our own lives and those of others.

It was the first time for the local government’s agricultural department to organise an exposure trip for women farmers. So, it was not easy for the staff – or for the community – to imagine women going on such a visit.

But what we all learned, saw and experienced through this process was enriching. It was living proof of what Nobel Prize winning economist Amartya Sen expresses in his book Development as Freedom , “(It is) the enhancement of freedoms that allow people to lead lives that they have reason to live.”

Truly, the essence of development lies in expanding both people’s freedom and opportunities.

Ankita Goyal is the State Programme Officer (Farm Livelihoods) at Transform Rural India Foundation.

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Exposure Trips

There is nothing like experiencing the hand of god at work among a people group, first-hand..

While it is encouraging to read testimonies of how the Gospel is making inroads, watch inspirational movies, and hear second-hand reports, there is nothing like experiencing the hand of God at work among a people group, first-hand.

It can truly change your life.

Upcoming outreaches for 2024

Below are some dates and places for upcoming outreaches for 2024. For more information on these outreaches please contact us below:

Exposure trip

Grow, strengthen, understand.

Plant the seed of Global mission in your heart

Our trips are intended to expose believers to the mission field, strengthen the work on the field, and give a better understanding of what missions is.

While the focus of these trips is to serve, refresh, and encourage our mission partners through the various ministry activities planned, we also pray God will touch the heart of each participant to discover how they can make a difference in what God is doing.

Here is what Jolie had to say after going to Thailand on her first mission trip:

I learned that God can use each one of us anytime. We just have to be sensitive to his voice.

I had a chance to talk to some girls at a school we went to. One of them asked me whether I am a Christian or not. I said, “Yes, but I used to be a Buddhist.” So she went on, “Oh … so why did you change?” I answered, “Because three years ago I came to know God and learned to have a personal relationship with him.

He showed me how much he loves us!”

And then another girl said, “Wait! We should interview her on the microphone!” Then they went and grabbed a microphone, and the whole thing went on the speakers.

I really wished I was prepared for the question! I could have answered her better, but at least, I hope they would know that Christianity is not about the religion their parents assigned to them, nor is it a western thing. It is very personal, and they can make their own decision to accept Jesus and receive his love and grace!

I was so humbled by this experience! Praise God!

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Talk to us to find out more and we’ll be in touch to discuss your options.

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Exposure Trips

Exposure Trips are intended for the beneficiaries to be Introduced to people, places, and things that are not normally accessible to them. We design our program for the participants to maximize their learning through history lessons, socially relevant issues such as environmental protection, climate change and cultural diversity and practices of Indigenous People just like them.

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• Gannett Peak, the Easy Way

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• Titcomb Basin
• Gannett Peak
• U.S. State Highpoints
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• Images (17)
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To suggest that Gannett Peak is an easy mountain to climb is not giving the peak its deserved respect. Its remoteness adds a significant challenge to the climb, as does the unpredictable weather in the Winds. Some moderately technical climbing is also required to reach the summit. Gannett Peak, the state highpoint for WY, is located in the heart of the Wind River Range, 16 miles from the nearest trailhead. My partner and I attempted to make this climb as simple as possible, to maximize our chances of success and to have an enjoyable trip. I think we succeeded on all counts. I tip my hat to the immortals who can climb it in 3 days or less. Our strategy followed a more reasonable pace: a 2-day hike in, 1 rest/acclimatization day, 1 summit day, and a 2-day hike out. That worked out perfectly for me and my climbing partner Tom, who I met on Aconcagua last year. ( Aco trip report. )

• Crossing the Indian Reservation

Our day started by meeting our Indian guide at 8am in the town of Crowheart, WY. The Cold Springs trailhead offers the shortest access to Gannett Peak. However, it is located on private Indian land and transportation to/from the trailhead must be arranged with the Wind River tribal council. ( Details here. ) The ride to the trailhead from Crowheart took about an hour and a half over a very rough 4WD dirt road.

• 2-Day Approach

Our plan was to hike from the Cold Springs trailhead to Echo Lake the first day. That would normally be a 6 mile hike but we missed the Ink Wells Trail split and ended up hiking too far up the Dry Creek Trail. (We really need to watch those signs more closely.) After realizing our mistake, we headed cross country to catch the Ink Wells Trail. It turned out to be an 8 mile day for us. The Ink Wells Trail took us up and over the 11,000ft Scenic Pass next to Dinwoody Peak and provided us with our first glimpse of Gannett Peak some 12 miles away. As fate would have it, a storm rolled in just as we were crossing the pass, with a bit of thunder and lightening in the distance. The Scenic Pass is fairly long and we were smack dab in the middle of it carrying 65 pound packs. It would have taken us some time to get to lower ground, either by going back or continuing forward. So we opted to drop our packs and lay low for a bit. Fortunately, the storm passed quickly and we were able to continue to Echo Lake. We covered 8 miles the second day, hiking through Floyd Wilson Meadow, crossing numerous streams, and following the melting glacial torrent leaking down from the Dinwoody Glacier. It rained periodically during the day and again there was some violent thunder and lightening, this time coming from the vicinity of Gannett Peak. Thankfully the storm cleared by the time we reached our campsite. We started to hike through the glacial moraine to get closer to the Dinwoody Glacier, but I lost my footing atop a car-sized boulder and took a nasty fall. I’m usually very sure-footed and balanced, but it was a go-for-it kind of hop between boulders - and I missed the target under the heavy load I was carrying! I landed on my side and whacked my head pretty hard. I was momentarily stunned but there was no serious damage done. (I guess I really am as hard headed as they say.) Tom and I decided that we’d gotten close enough to the peak and agreed to camp just before the boulder field, which would leave us with about a 2 mile route to climb and 3000ft gain. So we retreated out of the boulders and made camp at an elevation of about 10,800ft in an area that appeared safe from rock fall.

The next morning, we did some camp chores and then hiked up to the cirque to scope out the route for the next day’s climb. What an incredible place! You could spend weeks climbing all of the routes on the peaks in the cirque around Gannett Peak and it will have been time well spent.

We awoke at 4am on summit day, had some breakfast, and hit the trail just after 5am. Negotiating the boulder field in the dark was interesting but within 30 minutes it was light enough to see without headlamps. It was warm already and the weather seemed ideal for our summit attempt. We reached the Dinwoody Glacier by 6:40am and ascended the initial gentle slope without crampons. Our route passed around the left (east) side of the rock buttress that forms the lower end of Gooseneck Pinnacle Ridge which separates the Dinwoody and Gooseneck Glaciers. We put on our crampons for the final stretch of glacier before reaching the buttress. Some class 3 climbing is required to gain the top of the buttress, which was a bit clumsy wearing crampons, but we managed. From the top of the buttress, it’s an easy hike across the Gooseneck Glacier to reach the infamous bergshrund that guards the slope leading up to the Gooseneck Ridge. At least, I thought it would be an easy hike. One of my legs poked through a snow bridge in the middle of the glacier. When I pulled it out and looked down into the hole, I saw the dark, emptiness of a bottomless chasm. Not knowing how wide the crevasse was, I moved to the side as gingerly and quickly as I could. (We weren’t roped!) Whew, that was unnerving!

When we reached the bergshrund, Tom and I decided that the snow conditions were good enough that we wouldn’t rope up for the ascent. The slope is steepest right above the bergshrund (~ 55 degrees), but the snow was really soft and slushy. We could sink our ice axes in almost all the way to the ax head for bomber protection while we ascended. By 8:30am we had reached the base of the Gooseneck Pinnacle.After a brief rest, we ascended the class 3 rock to the west towards the summit ridge. One more stretch of snow, and another section of class 3 rock after that and we were on the summit ridge.

The summit ridge is fairly long and our path continued to alternate between rock and snow, with some significant exposure above the east face of Gannett. We finally reached the summit blocks at 11:30am which rise above the glacial cap of Gannett Peak. Time to celebrate! We stayed up there until 1pm when some distant thunder and rain told us it was time to head back. As though to say farewell, it started to snow briefly just as we were leaving.

Back at the Gooseneck Pinnacle, we decided to place protection for the descent as the snow was even more soft and slushy than it was when we ascended in the morning. We each had a snow picket, an ice screw, a few prussic cords, webbing, a few biners and a 30m 8mm glacier rope. Tom burried the first picket. I descended as far as I could, then placed the second picket. Tom down-climbed past me, and I was hoping he would be able to descend past the bergshrund, but we were about 20 ft short of rope. So he placed the final picket and then I down-climbed past the shrund. Tom followed, still roped, and this time it was his turn to poke a leg through the snow bridge. Fortunately he was able to shimmy out of the hole safely and we were past the bergshrund.

We backtracked the rest of the way down, using sitting glissades whenever possible to hasten our descent, and finally made it back to camp at 7:30pm. It was an awesome 14-hour alpine day!

• 2-Day Hike Out

My feet were pretty trashed between the previous long approach and our long summit day. So we only hiked out 6 miles the first day and camped just north of the foot bridge at the far end of Floyd Wilson Meadow. We hiked 7 miles the next day and bagged Dinwoody Peak next to the Scenic Pass. We camped at the edge of the US Wilderness boundary near the Cold Springs trailhead for pick-up the next morning by our Indian guide.

Gannett Peak was both great fun and challenging! Our schedule really worked well for us. I highly recommend this approach for people that are not into long, marathon death marches. Ours was an enjoyable and achievable pace. I bow to the few who can climb this mountain in shorter time and smile at what fools are willing to suffer.

• Additional Reading

Check out this excellent trip report by PellucidWombat for how to climb Gannett Peak in a day.

View Gannett Peak, the Easy Way Image Gallery - 17 Images

evolution_star - Jan 30, 2007 7:02 pm - Voted 9/10

Sounds like you guys had quite the 5 day trip. I am hoping to come from the other side of gannett this summer. Our trip last year fell through.

Alpinist - Jan 31, 2007 2:35 am - Hasn't voted

We did have a great trip. I love the Wind River Range. That area is incredibly beautiful. Good luck with your climb next year.

bpetnoi - Sep 4, 2007 4:02 pm - Hasn't voted

climbed the peak the very next day behind you and had a great time. I understand the bridge fell 4 days later. I tried again this year at the end of August knowing the bridge was out, but the distance between the Bergshrund and the face was so great we could not cross. Don't plan to ever go again knowing the bridge is out as I dont' rock climb or do steep snow faces like the approach up the shaft to the south of Gooseneck

Alpinist - Sep 6, 2007 9:42 am - Hasn't voted

I wonder if we saw you on our way out. Did you approach from the north or the south...?

dangerjones - Jun 14, 2013 2:01 pm - Hasn't voted

Haven't written since Borah? I think. Hope you have a great time in Sierra Country. I'm trying to figure out how to escape and go do Whitney soon. It looks mellow, high, and fun. In 2011 I did Kings and then Gannett. We went alpine style. Lot's of moisture on Kings. big snow year. Gannett was just awesome. Unfortunately a fellow perished after falling from the summit ridge. I felt the snow was getting too soft and we were out of there by 11am. We came in from Pinedale. Luckily, my partners were very strong 23 year olds. We went very fast, and packed up and got out in three days total.

PetraDiamond5 - Feb 20, 2023 9:15 pm - Hasn't voted

If you stop in at the library in riverton... they have all of the 7.5 min topo sheets in a metal map cabinet. and there is another trail head further up the road with parking on private land... where you can access and connect with the main trail all off of res land. Even so I would either let the indians guide and pack me in and out if I was so inclined... however... it's expensive and there are two water crossings on this side that can be problematic if you are walking in early in the season. making the pinedale side my first choice to walk in. more people and more chances to get help if ever needed. both sides are apx 20 miles one way.

Alpinist - May 21, 2023 6:22 am - Hasn't voted

Thanks for the intel. Note that it is definitely a shorter approach from from the Cold Springs trailhead. (It's about 16 miles vs 20 from Pinedale.) The other big advantage of going in via Cold Springs is that it avoids going up and over Bonnie Pass on summit day.

• Trip Reports in Wyoming

Children refers to the set of objects that logically fall under a given object. For example, the Aconcagua mountain page is a child of the 'Aconcagua Group' and the 'Seven Summits.' The Aconcagua mountain itself has many routes, photos, and trip reports as children.

• Cold Springs Trailhead

Parents refers to a larger category under which an object falls. For example, theAconcagua mountain page has the 'Aconcagua Group' and the 'Seven Summits' asparents and is a parent itself to many routes, photos, and Trip Reports.

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• Wind River Chronicles - Part III
• Wind River Chronicles - Part VI ~ Wanderings
• Wind River Chronicles - Part V ~ "Show me the Mony!"
• The Windshield Tourist vs. the Mountaineer: "That's what you do."
• Slightly Uphill All the Way to the Bottom
• Wind River Chronicles Part I ~ Cook Lakes
• The Wind Rivers in a Fifty Year Storm
• Gannett Peak Attempt
• Cirque of the Towers and Titcomb Basin
• Enjoying the scenery of Fremont and Titcomb Basin
• Gannett Peak Ski Tour, May 2009 (Photo Trip Report)
• Gannett Peak, the Hard Way – In One Day
• Gannett Peak - A Climb by Older Geezers
• Battle with Gannett Peak
• Gannett Peak: There and Back Again
• The Winds at our Backs - A ski crossing of the Wind River Range
• To Gannett and Back in 25 Hours
• Gannett Peak: The Ridiculous Way
• Gannett Peak: Success on the first try
• Gannett Climb, August 2008
• Intro to the Winds: 19 Hour Epic on Gannett
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• Gannett Peak - Attempt #1 via Elkhart Park/Pole Creek Trailhead- Mid-July 2020
• 500 Feet of Revenge: Gannett Peak's Summit
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• Gannett Peak (Glacier Trail approach) August 2010
• Gannett Peak - The Trilogy
• Gannett Peak via Wells Creek 2018
• Gannett Peak via Pole Creek in Icy Conditions
• Journey to Wyoming's Highest
• Through the Needle of the Snow Mosquito, Ink Wells in July, HP #32
• Gannett Peak Eclipse
• Gannett Pk. Solo 1998
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• Beer & Highpointing - A Western Adventure
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• My U.S. State Highpoints
• Groundhog Day Highpointing--Rookie Level

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Guide to Writing Rigorous Reports of Exotic States of Consciousness

A guide to writing rigorous trip reports.

Context: This is a guide to writing useful trip reports. If you read the trip report archives of Erowid , Bluelight , and PsychonautWiki , you notice a wide range of styles, interpretative lenses, and focus. We believe that a few relatively simple considerations can drastically improve the usefulness of written reports in ways that can open up novel research directions. This document is meant to extend and complement the Subjective Effect Index of PsychonautWiki in order to maximize the scientific utility of the written reports. If unconvinced of the importance of writing high quality reports, we recommend first reading David Pearce’s “ Their Scientific Significance is Hard to Overstate ” ( Emilsson 2017a ) .

The first trip reports you write may not be very detailed, but you will improve over time. It is best to adopt a growth mindset when it comes to translating exotic forms of thinking into sober thinking others can understand. If learning to speak takes years and mastering a new human language in adulthood takes just as long, why would competence in translating psychedelic patterns of thought ( Emilsson 2020c ) be something you acquire on the first trip? Thus, it is no surprise that practice and patience are essential ingredients to becoming a psychonaut that is capable of sharing scientifically useful information to the world at large.

So how do you write a useful trip report? Let us start with perhaps the single most important instruction.

Focusing on the Phenomenal Character, Rather than on the Intentional Content of the Experience

The first and most important instruction is to focus on the phenomenal character as opposed to the intentional content of the experience. The intentional content of an experience is what the experience is about, whereas its phenomenal character is what it feels like. While it is worthwhile to discuss the content of your thoughts at a narrative level (e.g. you hallucinated being in an art museum where giant ladybugs were performing in a jazz quartet), the narrative alone will not be very useful to anyone. This is because a narrative description of what your trip was about drastically underdetermines what the experience felt like.

Hence, it is critical to enrich any narrative description with an account of the texture and structure of your experience. People often say things such as: “I went to DMT hell” or “I experienced an LSD paradise.” But what if you probe these statements further? What made the “DMT hell” so unpleasant? What made the “LSD paradise” so blissful? Most people, when asked, tend to be overly focused on saying things along the lines of:

“Well, I was meeting angels and strange creatures” or “there were people sobbing,” and they think that this explains why the experience was unpleasant or blissful. You have to understand that when explaining why a certain narrative felt a certain way, you cannot ultimately rely on more narrative. At some point, the explanation should be grounded by the texture of the experience rather than the experience’s narrative. 1 Instead of those previous stories, we think a more useful description would be: “There’s this 3D matrix of resonance that created a lot of green-magenta Moiré patterns , and the sense of harmony and bliss seems to have come from that texture of my experience, and that texture is what made me interpret where I was as a kind of Heaven Realm.” The reason why the angels you saw felt so loving and benevolent comes down to the particular texture of your experience expressing that emotional palette. In other words, the angel is an expression of that sense of harmony and not the other way around.

An analogy is that if you’re listening to pleasurable music, you may hear guitar or piano sounds. The specific instruments definitely matter, but the bulk of what’s making the sound so pleasant and comforting may actually be the reverb quality of the music. Think of the angel like the sound of a guitar. The angel, like the guitar sound, has its own specific qualities (a certain vibe). But in addition to seeing an angel, your entire subjective experience contains this reverb pattern of reverberating (phenomenal) space-time ( Emilsson 2018b ) . A phenomenal space-time that feels really wonderful will make you feel like you are in heaven.

Thus, we recommend that you pay attention to the nature of the phenomenal space and time you experienced and do two things:

• try to describe it in as much detail as possible in the language of frequency, dimensionality, fractality, reverb, etc.
• explain how the texture of the phenomenal space you inhabited influenced your emotions and semantic interpretations of what was going on.

Try to reverse-engineer the generators of your experience.

A very simple example would be if you were experiencing some kind of strobing effect, like seeing flickering lights. If so, it would be ideal to figure out the frequency of those lights. QRI developed a psychophysics tool to help people quantitatively measure ( Emilsson 2020b ) the visual effects of psychoactive substances. Ideally, you can use this tool while experiencing exotic state of consciousness (such as DMT or the states induced by a Fire Kasina ( Emilsson 2020a ) retreat), so that you can confidently report (for example) that you experienced a 20 Hz strobing effect.

Likewise, if you are experiencing replay effects and you enter a thought loop (cf.  short-term memory tracers ( Emilsson 2018a ) ), it’s very helpful if you can tell how big the loop is instead of saying “I was stuck in a loop.” Was the loop a fraction of a second or was it an elaborate narrative that you were circling around over the course of minutes? Those feel very different even though they are both technically thought loops.

Here is a very concrete example: imagine that your DMT trip looked like this ( “Limitless - 2013 1st Place International Award Winning Laser Show,” n.d. ) lightshow from 2:27 to 5:12. 2

What would you say about it? A lot of people would become overly focused on explaining that at around 4:20 , amazing lights felt like an angel, or that it was “richly colored and bright.” But the sort of information we believe is more helpful comes when you can point out simple and plausible ways the experience might have been constructed out of elementary building blocks. In this case, we refer you to one of the Youtube comments: “It is unbelievable that such a magnificent show could be made with just 5 lasers!” Indeed! Most people would be mesmerized by the light show, come up with some elaborate narrative for “what happened” and go about their day without ever realizing that the entirety of the visual content was generated by just five sources of light fixed in place the whole time! Now that is the sort of obvious-in-retrospect observation that can help us make tangible progress. For instance, it only took one clever math student to notice “oh dear, the walls of the DMT palace I’m in are tessellated by heptagons” to kick-start the explanation space where DMT’s odd effects involve an alteration to the curvature of phenomenal space and time (see: The Hyperbolic Geometry of DMT Experiences ( Emilsson 2016b ) ). A lot of big insights start with seemingly innocent observations that are obvious in retrospect.

Examples of Statements That Do a Good Job Describing Phenomenal Character

The tracer effects clearly had replays equally spaced apart, calculated around 14hz with the tracer tool . I could make out three replays with precision, but there might have been four or five counting faint ones I couldn’t always see.

Whenever I would focus on my breath my visual field seemed to express a Kelvin–Helmholtz instability : thanks to tactile-visual synesthesia, the sensation of each breath would manifest as disturbances in my visual field, which in turn seemed to have a higher density than their surroundings, and this would give rise to turbulent flow very similar to the Kelvin–Helmholtz instability simulations I’ve seen online.

The left part of my visual field had a vertical wall I was attending to with peripheral vision. The wall felt like it was about 1 meter to my left and at a right angle. This hallucinated wall was vibrating at around 8hz and it had two alternating layers that looked about 1cm apart, 3 one blue and one yellow. Their colors were alternating at about half the speed at which the wall was vibrating.

The ceiling was tessellated with a highly detailed texture organized along the 632 wallpaper symmetry group. More so, this tessellation was dynamic, in that all of the shapes were shifting and morphing. In sequence, a symmetry element type would be selected by attention (such as all of the copies of the 6-rotational symmetry element) and each repeating region of the texture in the entire ceiling would change by the rotation around the copy of the symmetry element that corresponds to it ( example ). Then another symmetry element would be selected and the pattern would morph by rotation around that new symmetry element, and so on. This lasted for about 1 minute and it faded as soon as I turned on some music.

By selecting features of my hallucinatory environment and attending to them, I could make them grow and in a way “reify them,” meaning that they would feel more and more real and vibrant the more I paid attention to them. I noticed that I could transform the walls of the hallucinated environment into glass walls with a peculiar property: when light goes through the wall in one direction it becomes lighter and when it goes in the other direction it becomes darker. This resulted in the room being filled with what I later recognized to be cohomology fractals ( “Cohomology Fractals,” n.d. ) .

I was able to more easily separate the various “facets” of essential oils. In particular, rather than experiencing lemongrass as just a “unified block” (a single feeling of “herbal citrus scent”), I could break it down into three independent facets: a sharp citrus scent with peaks of sensation (probably citral or d-limonene), a soft and smooth alcoholic character impact background (probably neral and linalool), and an earthy almost clove-like spice face (probably centered around myrcene). It was noteworthy that these facets were far more cleanly separate than normal yet by focusing on any two of them at once I could blend them independently in a sort of “qualia chemistry.” It felt like each perfume in turn could be used to experience 5 or 6 different compositions depending on how I would attend and try to merge its different facets all inside of my mind!

My sense of time passing seemed to be constructed out of three distinct elements interacting with one another. One was based on the rate at which the color scheme evolved. The other two were based on the pulsing of visual sensations, which constructed the scene in a manner consistent with a temporal raster plot . The “vertical time” would take about two seconds to complete a cycle, whereas the “horizontal time” would be incredibly fast, doing perhaps a hundred cycles per second. The raster plot had adjustable height and width and this allowed me to visualize (much akin to an actual raster plot) how rhythms in my mind were coupled despite having frequencies at different orders of magnitude: the vertical direction would represent changes across hundreds of milliseconds whereas the horizontal direction would visualize rhythms going on at just a few milliseconds as long as they repeated for long enough.

The auralization of the sound loops I hallucinated would continuously and coherently transform in tandem with the 3-dimensional space group ( “Non-Euclidean Auralization,” n.d. ) I found myself in. This led me to interpret the auditory reverb effects as being consistent with the aggregate echo reflections inside a polygon in 3D hyperbolic spaces.

Personal Matters

Of course, psychedelic trips are intensely personal experiences. It is in the nature of psychedelic states to connect intellectual content with deep personal emotional processing. Nonetheless, when it comes to contributing to the commons with high-quality trip reports, you can lessen the impact of personal matters. Without ever mentioning that “it was about your grandmother,” you can just focus instead on the phenomenal character of your trip and provide the bulk of information to the scientific community. Of course, if there was something about the texture of the experience that made your emotional processing easier or harder, you should ideally point that out. But at no point do you need to delve into the specifics of your social circumstance.

Write It Like a Book

Think about the task of writing a trip report in the same way you would write a book report in middle school. 4 The teacher assigns a book to read and then they provide a guide for writing your book report with the help of some basic questions everyone needs to answer. This is so that you do not forget to provide some of the critical information needed to interpret your report. We recommend reflecting on these questions and writing their answers before the trip so that your report of the set and setting that gave rise to the trip is not influenced post-hoc by the contents of the trip. Let’s apply this “write it like a book report” framing to reporting exotic experiences. Please provide:

Demographic Information

At the bare minimum, start by including basic demographic information: 5 approximate age, gender, height, weight, genetics (national origin might be a good approximation, e.g. half-Mexican half-Icelandic), and health conditions.

Set and Setting Information

In addition to demographic information, make sure to include set and setting information: drug, dose, when it was taken, what method of intake was used (ingestion, smoking, etc.), social context, sleep deprivation status (well rested, just had a 20 minute nap after an all-nighter, etc.) how many times you have taken this drug and at what doses, time of the year, indoors/outdoors, and what the weather was like at the time.

After that, here are six basic questions that should ideally be addressed in every trip report:

1. Background Philosophical Assumptions

The most important thing is to start with clarity about what you believe. Most people have background beliefs that govern the way they think about reality even though they don’t really notice them most of the time. These assumptions will heavily influence what happens on a psychedelic trip. What are your background philosophical assumptions? What do you believe? Why do you believe what you believe? In particular, we suggest that you mention:

Recent Media Consumption

What people and media have influenced you the most? For example, recently reading a lot of Alan Watts books versus Richard Feynman’s Lectures on Physics may lead to very different experiences on LSD. Your recent media exposure cannot be neglected. And this is less about volume than about influence: you may have read a single quote a year ago that you still think about when showering while the daily consumption of your favorite television show is barely noticed by your subconscious. Therefore, share, most of all, how the media you’ve been consuming is influencing how you think about life, the universe, and everything else.

Direct vs Indirect Realism

Probably the most important belief to address is your stance on direct versus indirect realism about perception . If you read a lot of trip reports, many seem to be implicitly assuming direct realism about perception. This means that people believe they can access the world directly. When they see a flower breathe in and out, they may interpret this experience as the result of being given access to another set of frequencies of light or aspects of reality that we usually ignore. For example, Albert Hoffman seems to have thought about LSD in this way: in the last chapter of LSD: My Problem Child, Hoffman speculates:

“If one continues with the conception of reality as a product of sender and receiver, then the entry of another reality under the influence of LSD may be explained by the fact that the brain, the seat of the receiver, becomes biochemically altered. The receiver is thereby tuned into another wavelength than that corresponding to normal, everyday reality. Since the endless variety and diversity of the universe correspond to infinitely many different wavelengths, depending on the adjustment of the receiver, many different realities, including the respective ego, can become conscious.” One gets the impression that Hoffman really believed that LSD’s trippy visuals were revealing true information about the environment around us rather than telling us, perhaps, something about the way our brains construct a world-simulation we confuse for reality itself. This is not to say that one cannot in fact notice true details about the environment ( Emilsson 2015 ) with LSD, but we can conceive of this as a trade-off between forms of attending to and processing the environment through our normal conventional senses rather than as being given access to new sense organs yet uncharted by science.

This is an important distinction. We should note that variants of direct realism about perception can be steelmanned to some extent. For example, you may look at a tree on a psychedelic and see a mythological creature embedded into the tree. When you come down, you can also verify it by observing that the tree actually kind of resembles the creature you saw on your trip and shows up when you’re not tripping. Once you notice that sort of thing, you cannot unsee it. And maybe other sober people might also see it too once you point it out. In other words, psychedelics will very likely, within some parameters, allow you to see patterns in the real world that you may be missing out on otherwise. It doesn’t mean that you’re perceiving the world directly through a new sense organ. It just means you’re processing that information in a slightly different way.

We would generally suggest to approach a trip report with an indirect realism mindset, where you assume, until proven otherwise, that you are experiencing states of your own internal world-simulation. This allows you to have much better clarity about many strange phenomena. For example, if you feel that you are somehow entangled with your environment, you would in this lens interpret that feeling as an entanglement with yourself. You are just entangled with a part of yourself that you usually interpret as being the external environment.

Indeed, one of the trickiest things about life that we don’t realize for the most part is that the very sense of an external environment itself is part of your internal world-simulation. 6 So for your trip report, make sure to point out if you are interpreting your experience through this lens, the lens of direct realism, or perhaps a hybrid lens (where some aspects are perceived directly and some aren’t).

2. Emotional and Cognitive State

What is your background emotional and cognitive state like? What is your preferred cognitive style? For example, do you naturally have a high baseline well-being or are you more melancholic? Do you identify as a people person or are you a mathematician with no interest in people? 7 It’s actually quite important to note and can result in quite different experiences.

Observing Your Emotions

Paying attention to how emotions are expressed on psychedelics is one of the most important things you can do. People regularly project their emotions onto the nature of reality. Be mindful of this as a failure mode. It’s helpful advice both for better phenomenology and psychologically to try to notice the way emotions manifest in your world-simulation. Emotions will be modifying the way your attention is directed, and noticing this can allow you to gain some control over this process. You can tell the difference between physical suffering and mental suffering in terms of whether these patterns have dissonance ( Emilsson 2017b ) 8 located in your (phenomenal) body or in the part of your experiential field that represents thoughts.

It sounds kind of strange. When we’re caught up in mental suffering, we usually don’t realize that it’s a type of unpleasant sensation or dissonance. It is not ineffable. There’s actually a location, region, or subcomponent of the phenomenal field that is vibrating in a strange and unpleasant way. In many ways, noticing how emotions modify the structure of either your felt-sense of your body or your thought patterns will prevent you from being controlled by the emotions without you knowing it.

It’s very important to notice this, and noting this can be helpful for avoiding a bad experience. Often, the reason why you feel terrible in your psychedelic state is not because you realized a big, deep truth about reality or due to anything bad you did. It is frequently the case that you entered some kind of dissonant attractor, and there’s probably a way out of it.

Often, one is advised to “let go and embrace whatever is happening.” This advice does allow you to reduce that dissonance and lessen the grip that mental or physical suffering has on you. It allows you to let it just vibrate on its own for a while without you feeding it energy. And that is helpful. We think it’s even more helpful if you can diagnose the source of dissonance and address it directly. Thus, at an even deeper level, “disengage from dissonant patterns” is better advice than “just let go” because there are some states where letting go is actually a bad idea. If you’re actually very close to making a psychological or intellectual breakthrough, letting go is probably not optimal. Instead, have the mindset of being gentle to yourself by letting go of the dissonant component of the experience rather than its intentional content.

3. Temporal Progression

What was the overall temporal progression of the experience? Draw a graph where the x-axis is time and the y-axis is a variable you want to track, such as “intensity of effects,” “brightness of visual field,” or “emotional valence” and update the graph every half hour. This will help you remember where you were at each stage of the trip and allow you to place your thoughts and ideas along the timeline.

Right after the trip, spend some time making sense of the general structure of what you experienced. That is, identify what kind of arc or main stages the trip involved. Outline how your beliefs and emotions changed throughout each of the stages. Try to recall how long each physical hour felt like 9 (e.g. “1st hour felt like 90 minutes, 2nd hour felt like two hours, 3rd hour felt like two hours, etc”).

4. The Theme

Was the trip primarily philosophical, self-introspective, investigative, or focused on emotional processing? Go into as much detail as you feel comfortable. Obviously, there are going to be very personal things, so record only as much as feels comfortable or useful to you.

What did you learn about valence? What was the connection between the way the trip unfolded, the quality of each level , and the various thoughts and feelings? How did those contribute to a sense of well being, despair, or neutrality?

We’re very interested in confirming the idea that it feels really good when all your attention centers are synchronized and flickering at the same frequency ( “5-MeO-DMT: A Rational Analysis at Last,” n.d. ) . If that was the case, then please let us know. If it wasn’t, also please let us know! 10

6. Qualia and Binding Patterns

In what way did the trip allow you to experience qualia that you have never experienced before (like impossible colors ( Helmenstine 2017 ) )? Let’s say that you experienced a new combination of touch and auditory sensations. This is really significant! Don’t overlook it, note it down! During the trip, if you’re experiencing new qualia, do as much as you can to explore and investigate it by testing when it arises, when it dissolves, and what actions, if any, can multiply or intensify it.

Buddhists have names for a lot of the novel qualia that arise during meditation. One of those is equanimity. Equanimity feels like something; it’s not just a word. There’s actually a facet of experience that corresponds to it. 11 Likewise, on psychedelics you probably experience a ton of new qualia. We need a glossary for uniquely-psychedelic qualia!

In addition to novel qualia, notice and report any novel patterns of binding. This is about how sensations become coupled together or dissociate in unexpected ways—how sensations are linked together in phenomenal time and space to form coherent phenomenal objects. A special case of “exotic patterns of binding” is synesthesia, where two or more of the sensory modalities become coupled together (such as experiencing phenomenal objects that are sound-touch hybrids). But patterns of binding can also be exotic even when they are expressed within the same modality, such as how the visual field seems to acquire extra virtual dimensions on DMT. We would also consider alterations of the sense of space and time as the result of exotic patterns of binding. So, this is a very general effect with many possible manifestations. If you notice anything of this sort, pay attention to it! How were your sensations bound or unbound in ways that are unusual? Be as detailed as possible.

A Meta Consideration

We suggest that you do not get caught up in the obligation to report things during the experience. Or worse, to believe that in order to be a good trip reporter you have to be able to write everything in real time. Trying to write your trip report in real time is likely to make you feel quite miserable! This is because whether we like it or not, we derive a lot of our self-worth from our feeling of verbal competence. So when you are under the influence of something as powerful as LSD and your verbal skills break down, the feeling that you “are not yourself anymore” gives you a sense of personal failure. But this will only arise if you begin your trip with the expectation that you will be able to report on it in real time. Instead, acknowledge that you will probably be terrible at verbalizing on psychedelics and instead focus your energy on remembering the properties of the state in non-verbal ways. Don’t feel compelled to write extensively because that’s going to be difficult. Just take note of the time or make a drawing or mark that you will understand later.

We do recommend recording the experience as much as you can (short of showing yourself on camera handling or consuming the chemical… don’t do that!). Recording the entirety of your experience unobtrusively in the background may be really helpful for reconstructing what happened afterwards. We have heard that not doing this is a common regret, especially for trips involving high doses where you genuinely wonder what was happening around you in consensus reality (if anything, the footage will help ground you in the certainty that at least the God that visited you wasn’t emitting regular photons that were visible to other people in the room). If you’re comfortable with it, leave at least an audio recording on.

We encourage you to record any important ideas, especially if you suspect that there’s any chance you may forget them. Take your insights seriously. They matter. Don’t feel that you lack the qualifications nor the background for your insights to matter. You are in a very exotic state that’s largely unexplored. What you are experiencing probably matters immensely for the collective understanding of humanity.

Additional Resources for Writing High-Quality Trip Reports

If you’d like some inspiration, here are examples of great trip reports:

• Typical N,N-DMT Trip Progression According to an Anonymous Reader
• Detailed 2C-B Trip Report
• Rational 4-AcO-DMT Trip Report
• Lucid LSD Trip Report
• Self-Locatingly Uncertain Psilocybin Trip Report

And here are more resources for trip reports and strengthening your phenomenological skills:

• QRI developed a psychophysics tool to help people quantitatively measure the visual effects of psychoactive substances.
• Psychonaut Wiki , Effect Index
• Psychedelic Information Theory by James Kent
• The Grand Illusion by Steven Lehar
• Algorithmic Reduction of Psychedelic States
• The Hyperbolic Geometry of DMT Experiences: Symmetries, Sheets, and Saddled Scenes / Explain Like I’m Five Version
• A Language for Psychedelic Experiences: Algorithmic Reductions, Field Operators, and Dimensionality

Acknowledgments

Special thanks to Mackenzie Dion and Andrew Zuckerman for their feedback, suggestions, and copious edits to this document.

Psychedelics , Science

In fact, we would claim that the mechanism by which “seeing people sob” feels sad can be explained by how this narrative element influences the texture of your experience. ↩︎

Beware that it is very loud right before 2:27. ↩︎

The ideal units to report would be degrees, depth, and location within one’s visual field. In practice, most people will be better at reporting estimates of distances gauged as if they were physical distances out there in the world. In the future we will provide conversion tables to unify the units of phenomenological reporting ↩︎

Thanks to Ryan Ragnar for providing the analogy between trip reports and middle school book reports. ↩︎

Skip demographic data if you do not feel comfortable sharing it. It will be helpful in order to identify idiosyncratic responses to psychedelics and other compounds, but privacy is also very important. Share approximate information if that makes you feel more comfortable (e.g. “between 20 and 25 years old” rather than “21 years and 3 months old”). ↩︎

Steven Lehar’s “ Cartoon Epistemology ( Lehar 2003 ) ” provides a great visual demonstration and argument for indirect realism about perception. ↩︎

See: empathizing-systemizing theory , autism spectrum quotient , systematic empathy ( Emilsson 2016a ) . ↩︎

Dissonance emerges when two incompatible patterns of resonance try to interact with one another. See Principia Qualia ( johnson2016principia? ) and Quantifying Bliss for an in-depth discussion. ↩︎

Physical time being the objective passage of time according to clocks in consensus reality, whereas phenomenal time is how the passage of time feels like in a given experience. ↩︎

In particular, pay attention to the temporal and spatial frequency of synchronized patterns, and whether there are competing patterns that cause dissonance with one another (for more, see: Symmetry Theory of Valence: 2020 Presentation ( Emilsson 2020d ) and Why Does DMT Feel So Real? ). ↩︎

See Mike Johnson’s interview of Shinzen Young for a discussion on the way equanimity feels. ↩︎

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Mr. Zambada García, 76 and known as El Mayo, has been charged in several federal indictments stretching back more than two decades.

On Friday, A federal judge in El Paso, Texas ordered that Mr. Zambada García be detained without bond and set a detention hearing for July 31 at 11 a.m. Mr. Zambada Garcia, who waived his right to appear at his arraignment on Friday morning, entered a plea of not guilty.

Mr. Zambada García has never spent time in jail in either the United States or Mexico, unlike his top ally, El Chapo, who managed to break out of prison twice in Mexico. After being convicted in federal court in the U.S. on drug conspiracy charges in 2019, he is serving a life sentence in the nation’s most secure federal prison, in Florence, Colo.

Mr. Guzmán López is expected to appear in Federal District Court in Chicago in the coming days. He is said to have been elevated to a leadership role in the cartel along with his three other brothers after the extradition of his father to the United States in 2017. His brother Ovidio Guzmán López was arrested in Mexico and extradited last September to Chicago, where he is expected to stand trial.

While the successful case against El Chapo was a major step in American efforts to pursue cartel leaders, the U.S. authorities had struggled for years to secure a case against Mr. Zambada García. Although they had caught him extensively on wiretaps over the years and came very close to apprehending him just before El Chapo himself was taken into custody, he had long remained an elusive figure, eschewing El Chapo’s need for the limelight and living a simple, almost rustic life in his compound in Sinaloa, known as El Alamo.

Known as a pragmatist, Mr. Zambada García had been in contact with U.S. federal officials on and off for at least three years, discussing the terms of his potential surrender, according to five people briefed on the matter.

But on Thursday, he was unaware he was headed to the United States when he boarded a private airplane with Mr. Guzmán López, who told him they were going to look at some real estate properties, according to two American law enforcement officials who were briefed on the situation.

According to some U.S. officials, Joaquin Guzmán López was trying to help his brother Ovidio, who was already in U.S. custody, when he invited Mr. Zambada García onto the plane. The move was seen by the officials as a way to offer American authorities the significant target they had long been seeking but could never quite get themselves.

While the relationship between Mr. Zambada García and Mr. Guzman reached back decades, it was solidified in the early 2000s, after Mr. Guzman escaped from custody the first time, wheeled out of the prison in a laundry cart.

The two men pledged themselves to one another, according to testimony at Mr. Guzman’s trial and entered into one of the most profitable and bloody partnerships in the annals of criminal history, involving international drug trafficking, mass murder and political corruption.

The arrest of Mr. Zambada García, long known as the most politically connected member of the Sinaloa cartel, is likely to alarm former officials from several past Mexican presidential administrations.

Falko Ernst, a senior analyst at the International Crisis Group, said it was unlikely that the arrests would have a major impact on the smuggling of fentanyl or other drugs from Mexico, since the Sinaloa Cartel was a deeply decentralized organization already.

“We aren’t talking about a structure that depends on a few kingpins — it’s very diffuse and resilient to these kinds of hits,” Mr. Ernst said. If anything, he said, the move could spark more violence as factions vie for control amid a vacuum of power at the very top.

“There’s already a bunch of pressure on that structure and there has been a lot of infighting,” Mr. Ernst said. “So we’re definitely facing a scenario of greater violence, potentially.”

All four of El Chapo’s sons are facing charges in the United States, including the two who are still at large, Iván Archivaldo Guzmán Salazar and Jesús Alfredo Guzmán Salazar.

Mr. Zambada García suffered a brutal public betrayal during El Chapo’s trial: His own son testified for the prosecution, offering a detailed account of many aspects of the cartel’s sprawling criminal enterprise. The son, Vicente Zambada Niebla, had been arrested by the Mexican authorities and extradited to the United States in 2010.

At the trial, Mr. Zambada Niebla demonstrated a mastery of the inner workings of the cartel empire, describing how his father had helped traffic tons of drugs through a vast network of smuggling routes and money laundering schemes.

His father’s budget for bribes was as high as $1 million per month, he said, and included payments to a military officer who once served as a personal guard to Mexico’s former president, Vicente Fox.

After the news of Mr. Zambada García’s arrest, Mexicans on social media began circulating an interview with the drug lord published by Proceso magazine in 2010. In it, Mr. Zambada García mused about what would happen if he ever turned himself in to the authorities.

“My case should be exemplary, a lesson for everyone,” he said, adding: “But after a few days, we learn nothing has changed.”

Referring to cartel bosses, he said: “Locked up, dead or extradited, their replacements are already out there.”

Emiliano Rodríguez Mega contributed reporting from Mexico City.

Alan Feuer covers extremism and political violence for The Times, focusing on the criminal cases involving the Jan. 6 attack on the Capitol and against former President Donald J. Trump.  More about Alan Feuer

Natalie Kitroeff is the Mexico City bureau chief for The Times, leading coverage of Mexico, Central America and the Caribbean. More about Natalie Kitroeff

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