UGC Travel Grant for International Conference 2024

In the ever-evolving landscape of academia, staying abreast of the latest research and advancements is not just a desire but a necessity. Recognizing the importance of global collaboration and knowledge exchange, the University Grants Commission (UGC) has introduced Travel Grants for scholars, opening doors to international conferences and enriching experiences.

UGC Travel Grant

Empowering Scholars Beyond Borders

UGC Travel Grant is a testament to the commitment to fostering a culture of academic excellence and global engagement. This initiative aims to empower scholars, researchers, and academicians to transcend geographical boundaries, providing them with the means to participate in international conferences.

Key Features of UGC Travel Grant:

Financial assistance:.

The UGC Travel Grant provides financial assistance to cover travel expenses, including airfare, accommodation, and registration fees for international conferences.

Diverse Disciplines:

It caters to scholars across diverse disciplines, from science and technology to humanities and social sciences. This inclusivity ensures that a wide spectrum of academic communities can benefit.

Promoting Diversity:

By supporting participation in international conferences, the UGC aims to promote cultural diversity and enrich the academic discourse with varied perspectives.

Application Process:

Eligibility criteria:.

Scholars, researchers, and faculty members affiliated with UGC-recognized universities are eligible to apply.

Conference Selection:

Applicants are required to choose conferences that align with their research interests and contribute to the academic community.


The application process involves submitting necessary documents such as an acceptance letter from the conference, a detailed research paper or abstract, and a recommendation from the applicant’s institution.

Review and Approval:

Applications undergo a thorough review process, considering the academic merit and relevance of the conference to the applicant’s field of study.

Benefits Beyond Borders:

International exposure:.

Scholars awarded the UGC Travel Grant gain exposure to international academic communities, fostering collaborations and networking opportunities.

Research Dissemination:

Presenting research on a global stage allows scholars to disseminate their findings, receive valuable feedback, and contribute to the global academic dialogue.

Career Enhancement:

Participation in international conferences enhances the academic profile of scholars, potentially opening avenues for research collaborations and career advancement.

What are the eligibility criteria for applying for the UGC Travel Grant Scheme?

The eligibility criteria for applying for the UGC Travel Grant Scheme are:

Applicant should be a permanent teacher or librarian of a college or a vice-chancellor of a state university, deemed to be a university or central university, recognized under sections 2(f) and 12 (B) of the UGC Act.

Applicant should have a research paper accepted for presentation at an international conference conducted by a foreign educational institution abroad.

Applicant should not have availed of this facility in the last three years (for teachers and librarians) or two years (for vice-chancellors, commission members, and UGC officers).

Applicant should belong to SC/ST/OBC (non-creamy layer)/Physically Handicapped category if seeking relaxation in the frequency of availing this facility.

What is the amount of financial assistance provided under the UGC Travel Grant Scheme?

The amount of financial assistance provided under the UGC Travel Grant Scheme covers the total admissible expenditure such as travel, registration fee, per diem allowance, and visa fee. The actual amount may vary depending on the destination country, the duration of the conference, and the availability of funds.

How to apply for the UGC Travel Grant Scheme?

To apply for the UGC Travel Grant Scheme, the applicant should send the prescribed application form along with all necessary enclosures, such as a copy of the paper, an acceptance letter from the organizers of the conference and the full text of the paper proposed to be presented in the conference, to the Joint Secretary (Travel Grant), University Grants Commission, Bahadur Shah Zafar Marg, New Delhi- 110002, two months prior to the commencement of the conference. The application form and the guidelines for this scheme can be downloaded from the UGC website or the UMANG app.

UGC Travel Grant for International Conferences is a commendable initiative that aligns with the global nature of contemporary research and education. By providing scholars with the means to participate in international conferences, the UGC not only supports individual academic pursuits but also contributes to the overall growth and global standing of the Indian academic community.

As scholars prepare to embark on journeys beyond borders, the UGC Travel Grant stands as a catalyst for fostering a new era of global collaboration, knowledge dissemination, and academic excellence. This initiative serves as a beacon, guiding scholars toward new horizons and opportunities that transcend geographical constraints.

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  • Permanent Teacher of College, College Librarian enlisted in 2 (f) and 12 B of the UGC Act .
  • Vice Chancellor of State University / Deemed to be University / Central University recognized under sections 2(f) and 12(B) of the UGC Act .
  • UGC Member, UGC Officer and SC/ST/OBC (Non-Creamy Layer) / Physically Handicapped Teacher.
  • Permanent Teacher of an Institution of National Importance.
  • Commission Member or UGC Officer at the level of EO/US and above.
While applying -
  • A copy of the paper
  • An acceptance letter from the organizers of the Conference
  • The full text of the paper proposed to be presented at the Conference.
  • If the paper is co-authored, then a no-objection certificate(s) from the author(s) may be attached to the application.
  • In case of two or more applications for the same paper(s), only one application will be considered.
While submission of the Claim -
  • A statement of account giving full details of expenditure incurred on various items viz., travel, airport tax, registration fee, visa fee and daily allowance may be filled in Appendix-II 
  • A utilization certificate in the prescribed format (Appendix III) from the college/university auditor/chartered accountant for the total expenditure incurred on the visit.
  • The details of assistance received or facilities provided by the organisers of the conference or any other similar Indian/foreign agency.
  • The amount made available by the College/University/State Government and other sources.
  • The amount payable for each item by the UGC as per the terms and conditions.
  • A brief note on the participation in the conference.
  • Certificate of participation in the conference.
  • The conversion rate of the US dollar into Indian currency. (From any bank or other financial institution)
  • Original cash memo/Receipt may be enclosed with the claim. If the photocopies are to the submitted then this should be signed by the applicant.
  • Details of the Bank Account of the Principal/Dean/Director may be sent with the claim on the mandate form ( Appendix IV ).

What Is The Mode Of Travel Allowed For Participants Selected For The Program?

Participants should travel by excursion category tickets in sectors, opting for the cheapest air ticket offered by any airline. The fare should not exceed the Air India fare. Alternatively, for travel from the college headquarters to the nearest airport and back, the actual fare not exceeding AC II Class train fare will be reimbursed.

Are There Any Limitations On The Travel Expenses For Vice-Chancellors, Commission Members, And UGC Officers?

For Vice-Chancellors, Members of the Commission, and UGC Officers, the entitlement for travel expenses will be as per their respective regulations and guidelines.

How Are The Daily Allowances Or Per Diem Payments Calculated?

The daily allowances or per diem payments will follow the rates specified by the Government of India. These allowances will be provided for the duration of the conference, including two days before and two days after the conference, which covers the travel period.

Who Evaluates The Proposals Received For The Program?

The proposals received will be evaluated by subject experts who will thoroughly review the submissions. Based on their recommendation, the UGC will make the final decision regarding the approval of the proposals. However, proposals from Vice-Chancellors, Commission Members, and UGC Officers will be directly approved by the Chairman of the UGC.

How Will Applicants Know If Their Proposal Has Been Approved?

Once the evaluation process is completed, and the UGC approves the proposal, an approval letter will be sent to the candidate, notifying them of the acceptance of their proposal.

When Will The Grant Amount Be Disbursed To The Candidate?

The entire amount due to the candidate will be disbursed in one installment after the conference concludes, and the applicant submits all the relevant documents as required for reimbursement.

What Documents Are Necessary For The Release Of The Grant?

To receive the grant amount, the applicant needs to submit the relevant documents, as specified by the program authorities. These documents may include proof of attendance at the conference, travel receipts, and any other documentation deemed necessary for reimbursement.

Are There Any Specific Guidelines For The Submission Of Proposals?

The proposals should be duly completed in all respects, providing all the necessary information and documentation as requested by the program. Failure to submit complete proposals may result in disqualification.

Can Participants Claim Reimbursement For Any Additional Expenses Incurred During The Conference?

Reimbursement is generally limited to the expenses specified in the guidelines, such as travel and daily allowances. Any additional expenses beyond the approved guidelines may not be eligible for reimbursement.

Is There A Time Frame For Submitting The Relevant Documents For Grant Disbursement?

Participants are expected to submit the required documents promptly after the conclusion of the conference. Adherence to the specified timeline ensures timely processing and disbursement of the grant amount.

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CSIR Travel Grant Scheme

The Scheme is aimed at providing financial assistance to  Young Indian Researchers (Ph.D. Students, Research Associates, resident Doctors, etc.), Emeritus Scientists and non-regular researchers  for participation / presenting their research papers in international Scientific Events such as conferences/ Seminars/ Symposia/ Workshops/ Short-term School/ courses/ training programs. The scheme provides up to full reimbursement of the actual airfare from the airport (nearest to the place of work in India) to the venue of the Event and back. For more details please Click here  



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Top 16 Travel Grants For International Conference 2024

Study Abroad Scholarships | Updated 04 Jun, 2024

Top 16 Travel Grants For International Conference 2024

What is a Travel Grant For An International Conference?

A travel grant to attend an international conference refers to financial assistance offered to individuals who desire to participate in conferences held outside their country of residence. In other words, it is the funding given to students to attend an international conference.

Attending academic conferences has become more prevalent, prompting the question: Why attend such events? 

Benefits of Attending An International Conference 

Presenting a paper allows participants to share their research, receive feedback, and cultivate future collaborations. Networking emerges as a vital aspect, providing opportunities to connect with experts globally, fostering knowledge expansion, and enhancing institutional goals. 

Publication is a common motive, with conference proceedings offering a platform for research publication and indexing, while selected papers may feature in affiliated journals. 

Socialization and cultural exchange play a role, in broadening perspectives and promoting cross-cultural learning. Additionally, conferences offer a break from academic duties, allowing participants to explore different cities worldwide. 

Staying updated on the latest developments in one's field, interacting with like-minded individuals, and gaining added research value further underscore the significance of attending academic conferences for both personal and professional growth.

When to start?

If you are planning to attend a conference, it must be planned for at least 4 months i.e. if you are planning to attend in March start now. Since most of us never went outside the country, it requires a lot of coordination. 

What do you need?

  • A lot of patience and perseverance.
  • Passport - I advise all to take a passport right away (tatkal is better) than to rush at the last minute. (I made the same mistake – it leads to unnecessary tension and pressure)
  • Money is important but not more than willpower and patience

Top 16 Travel Grants For International Conference for Indian Students 2024 

Here are the top 16 travel grants offered by various institutions, governments, and foundations for Indian students to attend conferences, meetings, and symposia held abroad 

1. SJEF Travel Grant 2024

  • The eligible applicants for this grant are research scholars, post-doctoral fellows (PDFs), and young scientists or faculty members under the age of 35 in the field of Metallurgical and Materials Engineering.
  • Additionally, young scientists pursuing or holding a Ph.D. and conducting research in Metallurgy and Materials Science within R&D labs are also eligible for consideration.
  • There is no specific deadline mentioned for the application.

2. NBHM Travel Grant 2024

  • The National Board for Higher Mathematics (NBHM) offers financial assistance to mathematicians for participating in conferences, symposia, and summer schools both nationally and internationally.
  • Application forms can be obtained from the NBHM website or by contacting the NBHM Office via email. It is essential to submit the filled application at least three months before the date your journey starts. 
  • The application, along with the required documents, should be sent by post and scanned copies through email.
  • NBHM Travel Grant does not cover living expenses but gives weight to support for local hospitality and longer stays provided by the program hosts.
  • The grant can be used for two-way train or bus journeys , including taxi charges to the nearest airport. 
  • Domestic and international air travel can be booked with authorized agencies, and any unspent balance must be returned to the Department of Atomic Energy (DAE). 
  • Original receipts, vouchers, and tickets for travel-related expenses, including health insurance and visa fees, must be preserved for later submission to the parent institution or NBHM.

3. ICMR-International Travel Grant Support for Non-ICMR Scientists 2024

  • This grant provides financial support for non-ICMR biomedical scientists and researchers to attend international conferences, seminars, symposia, and workshops. 
  • The scheme assists in presenting research papers, chairing sessions, and delivering lectures/keynote addresses. 
  • It also supports young scientists, nurses, and paramedical staff attending training programs in priority areas. 
  • The financial assistance covers economy-class airfare, airport tax, visa fees, and registration fees for young scientists, with a maximum grant of Rs 1,50,000 . 

Eligibility criteria:

  • The applicant has to be a biomedical scientist engaged in R&D , 
  • Have an accepted paper/abstract or an invitation to chair a session, and the conference theme aligning with ICMR's thrust areas. 
  • Applicants must not have received ICMR financial assistance in the last three years. 
  • The application should be submitted in the prescribed format through the proper channel at least two months before the event, along with the necessary documents.
  • Reimbursement depends on when the applicant submits a detailed report, original air tickets, and boarding passes within two months of the conference. 

4. The Indian Council of Philosophical Research (ICPR) Scheme Of Travel Grant 2024 

  • The Indian Council of Philosophical Research offers a Travel Grant scheme to support scholars in philosophy and allied disciplines attending international academic events abroad.  
  • Open to scholars of all ages and statuses, the scheme prioritizes faculty members in Indian colleges or universities , especially those in Philosophy. 
  • Eligible activities include presenting research papers, chairing sessions, and delivering lectures at international conferences. 
  • The expenses cover 50% of round-trip airfare by economy class from an Indian airport to the conference destination. 
  • Applicants must submit a proposal with specified documents, including an acceptance letter from conference organizers, at least 90 days before the event . 
  • The applicants must submit a report within a month of returning, including a certificate of attendance from the conference sponsors.

5. Indian National Science Academy (INSA) Travel Grant 2024

  • The Indian National Science Academy (INSA) offers partial financial assistance to Indian scientists attending international conferences abroad. 
  • The scheme operates in two categories: Category I for ISC/ICSU-sponsored conferences and Category II for non-ICSU conferences. 
  • Category I supports scientists delivering plenary lectures or presenting accepted papers at ISC/ICSU conferences, prioritizing those with maintenance allowance and partial travel assistance. 
  • Category II supports similar participation in non-ICSU conferences.
  • The eligibility criteria differ based on age and qualifications. 
  • For both categories, applicants must not have availed of INSA grants in the past three years . 
  • The assistance covers travel, maintenance, and registration fees.
  • Applications should be submitted four months before the conference, with the required documents. 
  • The Academy considers requests only for international conferences and not for training programs, courses, post-doctoral fellowships, or higher studies abroad. 

6. India Network Foundation Travel Grant 2024

  • This grant supports Social and Cultural Functions in the United States and Travel Grants for scientific meetings. 
  • The program is accessible to Cultural and Social Associations of Indian Origin and scientists from South Asia presenting papers at North American scientific meetings. 
  • Peer-reviewed presentations are preferred, with no eligibility for poster presentations. 
  • There are two types of Travel Grants: Community Organization Grants for small organizations hosting Indian artists or promoting local talent, and Academic Travel Grants for India-based researchers presenting papers at conferences in the U.S.
  • Small grant requests are for early-career researchers, with awards up to $2,500 , supporting one-time projects or limited-duration activities. 
  • The application process includes a letter explaining the project and a proposed budget. Council Grants aim to promote systemic change and capacity building for the full inclusion of people with developmental disabilities in Maryland communities. 
  • The Council funds various activities , excluding equipment and specific treatment design conferences. 
  • The application process involves submitting sets of documents, including a cover letter, abstract, acceptance letter, recommendation letter, and budget. Applications should be submitted at least twelve weeks before the conference dates.

7. CTEP - Guidelines for Travel Proposal 2024

  • This grant provides financial aid to Indian scientists involved in biotechnology for presenting research papers at international conferences, seminars, and workshops held outside India . 
  • The scheme provides reimbursement of actual return airfare in economy/excursion class. 
  • Eligible applicants include active scientists below 50 years engaged in biotechnology research and development, investigators of DBT-supported projects, and others. 
  • The scheme mandates online submission of proposals and has guidelines specifying authorized travel agents for air ticket purchases. 
  • The application process includes the submission of various documents, including a letter of invitation, abstract, acceptance letter, and certificates. Funding for non-senior applicants is contingent on prior attendance at national conferences, and claims must be submitted within three months of the event.
  • The reimbursement process requires the submission of post-trip documents, including a claim sheet, participation report, air ticket copies, and certificates of participation and awards.

8. AICTE Travel Grant 2024

  • The Travel Grant for Faculty is designed to foster research and development in technical education by affording meritorious faculty members opportunities to engage at the international level and stay abreast of global developments in their specialized fields. 
  • Eligible applicants must belong to an AICTE-approved institute or university department with a minimum of five years of existence, and the hosting department should be NBA-accredited. 
  • The grant, amounting to Rs. 1.5 Lakh , is provided once every two years for three years. The scheme covers 100% reimbursement of expenses, and a three-member expert committee evaluates proposals. 
  • Terms and conditions emphasize adherence to travel guidelines, including the use of Air India , and comprehensive documentation is required for reimbursement, facilitated through the applicant's parent institution. 

9. ACM India-IARCS Travel Grants 2024

  • ACM India-IARCS travel grants provide partial financial support for travel to conferences and academic meetings in Computing Science in India and globally. 
  • These grants target individuals affiliated with Indian academic institutions .
  • Eligibility extends to students and faculty members, supporting travel expenses and conference fees, with a maximum grant limit of Rs 60,000 (max Rs 1,00,000).  
  • The grants prioritize original research presentations at international conferences and aim to benefit graduate students while refraining from funding faculty members in well-established institutions like IITs and IISc more than once in 12 months . 
  • The application process is temporarily delayed.

10. INSA-DAE/BRNS-CICS Travel Fellowship Programme 2024

  • The scheme offers financial support for partial travel and registration expenses to scientists and researchers across diverse disciplines, including Physics, Chemistry, Biology, Mathematics, Medicine, Engineering, Space Science & Technology, and Computer Science and Engineering. 
  • Preference is given to applicants demonstrating innovation and novelty in their work, those securing partial assistance from other sources, and young scientists meeting all criteria. 
  • The funding agencies involved include the Indian National Science Academy (INSA), the Department of Atomic Energy (DAE)/Board of Research in Nuclear Sciences (BRNS), and the Centre for International Co-operation in Science (CICS). 
  • The initiative spans various scientific domains, catering to post-graduate students, Ph.D. candidates, post-doctoral researchers, faculty, and scientists.

11. CSIR Travel Grant Scheme Brochure 2024

  • The scheme aims to provide financial support to young Indian researchers, including Ph.D. students, research associates, and non-regular researchers
  • The expenses cover full reimbursement of actual airfare from the nearest airport in India to the event venue and back. 
  • Eligibility criteria include active involvement in research and development, a minimum postgraduate qualification, and publication of papers in refereed journals. 
  • Applicants should not have received travel support from CSIR in the last three years.
  • The application process involves submitting necessary documents, including a letter of acceptance from organizers and a commitment letter from other funding agencies, if applicable. 
  • Reimbursement claims must be submitted within two months of completing the event, with the process facilitated through authorized travel agents and adherence to government-approved guidelines.

12. Inlaks Shivdasani Foundation Travel Grant 2024

  • The grant is exclusively for registered Ph.D. candidates at Indian universities in Humanities and Social Sciences , providing financial assistance for short-term visits abroad to gather materials, utilize facilities, and consult experts. 
  • Eligible applicants must be registered Ph.D. candidates for two to three years, possess first-class degrees at the Bachelor's and Master's levels, and be born after January 1, 1988, with Indian citizenship and current residency in India. 
  • The application process involves submitting a form, a sample of written work, evidence of communication with the chosen institution abroad, letters of reference, and more.
  • The grant covers travel allowance, maintenance expenses, funds for materials, and a health allowance, with the candidate undergoing a two-tier selection process involving short-listing and interviews with experts.

13. IBRO Travel Grants 2024

  • The IBRO Travel Grant program aims to support early-career Ph.D. students and post-doctoral fellows in the field of neuroscience by providing funding for their participation in international neuroscience meetings and events scheduled for 2024. 
  • The expenses cover travel and local expenses associated with attending the specified conferences or meetings. 
  • Preference will be given to applicants from less developed and underfunded countries , with a commitment to ensuring gender and regional diversity. 
  • Eligible candidates should clarify how their participation in the designated event will impact their careers. 
  • The program is open to neuroscience students pursuing a Ph.D. or early postdoctoral fellows within five years of starting their postdoc. 
  • Applicants residing in the U.S. or Canada are not eligible . Grant recipients are responsible for their own registration and abstract submission. 
  • Awards will be disbursed upon confirmation of attendance after the event with a maximum grant award of 1,800 EUR . 

14. Indian Institute Of Technology Bombay (IIT-B) Travel Grant 2024

  • The institute provides financial support to students for attending international conferences/symposiums through two types of assistance: Financial Assistance and Refundable Advance . 
  • Financial Assistance is granted to research scholars based on approved guidelines, with support varying for conferences in different regions. 
  • Refundable Advance is provided to scholars facing pre-conference financial difficulties, against sanction letters from supporting organizations. 
  • Eligibility is limited to students in doctoral programs. The quality of the paper is a key criterion for selection. 
  • Applicants are allowed only one form of support before the conference.
  • To apply , scholars must follow the application process, including approval from the International Conference Funding Committee. 
  • After obtaining financial assistance, scholars must submit a report on participation and settle the granted amount upon return. Failure to attend requires an immediate refund.

15. Researcher Development and Travel Grant 2024

  • The Researcher Development and Travel Grants provided by the Inlaks Shivdasani Foundation are available to Ph.D.  Students and early-career scientists in both industry and academia, support activities that enhance their research careers. 
  • These activities can be virtual or in-person , such as presenting at conferences, attending training courses, or organizing scientific meetings. 
  • The grants aim to assist those with caring responsibilities or additional needs through Grants for Carers and Accessibility Grants. 
  • Eligibility includes being an RSC member and either an active Ph.D. student or a researcher in the chemical sciences within 10 years of leaving full-time education. Career breaks, such as parental leave, will be considered. 
  • The grants offer financial support of up to £500 for activities like conference participation, researcher development projects, or networking. 
  • Applicants are cautioned about predatory conferences, and the application process involves providing details on the activity, its benefits, and a declaration of support from a supervisor or department head. 
  • The application deadlines and decision timelines vary for different rounds throughout the year.

16. Boehringer Ingelheim Fonds Travel Grant 2024      

  • The Boehringer Ingelheim Fonds (BIF) offers travel grants of up to three months to MD and Ph.D. students , as well as postdoctoral researchers globally, supporting experimental projects in basic biomedical research. 
  • The grants facilitate short-term research stays or attendance at practical courses relevant to ongoing projects in Europe or overseas. 
  • The program encourages junior scientists to acquire new methods through practical courses or laboratory experiences. 
  • The expenses cover travel, lodging, and course fees, but not living expenses, local travel, visa, or insurance. For those from low-income countries, additional funds for living costs may be granted. 
  • Eligible applicants include Ph.D. students, medical students during their doctoral thesis, postdocs, and graduates applying for a Ph.D. project abroad. 
  • Travel grants are directed at European citizens working in Europe and overseas, as well as non-European citizens conducting projects in Europe or planning to work in Europe.
  • The grants are intended for junior scientists based on the time of receiving their university entrance qualification , with specific criteria for Ph.D. students, graduates, and postdocs. 
  • The grants exclude stays of more than three months , conference attendance without practical training, clinical electives, and certain types of research. 
  • The application process involves an online application form and PDF uploads, including details about the research project, publications, examination certificates, letters of acceptance and recommendation, and evidence of expenses. 
  • Applications must be submitted in English, between six weeks and six months before the planned departure date.

List of International Conferences Students can attend 

  • International Conference on Harmonization
  • International Conference on Green Hydrogen
  • International Conference on Machine Learning
  • International Conference Environment
  • International Conference on Population and Development
  • International Conference on Science Engineering & Technology
  • International Conference Computer Science
  • International Conference Agriculture

Essentials To Take Care of While Traveling Abroad

  • Always carry your passport and cash along with you. Do not leave in the hotel room.
  • Never hand your passport to any unauthorized person except immigration officers at the Airport
  • If you are changing two or more flights from different airlines, then always make sure at the airline counter that your baggage is checked in. In many chances, they may miss your baggage in transit airport and you’ll have to struggle for a day or two.
  • Do not exchange foreign currency from airports or nearby places or Thomas Cook.
  • Always take it beforehand from SBI or other banks or else you will lose a lot of money in exchange. (I got IGCAR advance money just a few minutes before departure and exchanged it at Chennai airport resulting in a loss of nearly Rs.2000)
  • Better to carry a map of the city/locality and also routes. A language dictionary is necessary if you are going to a non-English country]
  • You can avail of the international roaming facility on your mobile (Airtel, Vodafone) if you are staying there for a longer time. Incoming will be free to you and it will be a local call tariff to the caller (See the respective website)
  • Keep all original bills of expenses met during the travel

Visa and Immigration

  • Check the website and enquire with the Visa issuing authority like Embassy or VFS on which Visa you require – student or tourist, etc.
  • Some countries require travel insurance, health certificates, etc.
  • Also, take note of things not to be carried out in the country

On the flight and at the Airport

  • Most agencies require you to travel only by Air-India flights. If the destination is not connected by Air India then you have to take an Air India flight to the nearest place and take some other airline to the conference city or nearest airport
  • Keep the toll-free phone number of your airline for emergency
  • You can book your ticket with the travel agency without giving money. Only if you confirm it, then you have to pay. (you may not get the tickets by the time you get permission from DAE and travel grants from other agencies)
  • Always keep one set of dress in your hand baggage – it will be highly useful if your baggage is delayed
  • By chance, if your baggage is delayed/missed write a complaint along with your hotel address at the airline counter in the airport and demand compensation. They will give some cash and later they will also deliver the baggage at your hotel (My baggage was delayed during transit and I spent my pocket money to buy a dress in Australia – I did not know about compensation then)
  • Do not carry any liquids in hand baggage – water, perfume, etc. during flight travel.
  • Carry light and good baggage. If your bag/handle tears in handling or it is very heavy it leads to fines.
  • You can ask for second-time food/drinks on flights – they won’t mind


  • Carry a laptop if you have one. Most conference venues and airports have wireless internet facilities or internet ports. Also, you can make a short presentation if you are explaining your work to someone
  • Better to carry your CV, published papers, and visiting card
  • You are the official representative of your University /Centre and our country at the conference - Always remember that


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How Do I Get Travel Grant for International Conference?


When it comes to attending an international conference , a lot of things are required for the attendees to arrange. However, the most important thing of all has to be adequate funds. Without adequate funds, it’s not possible for the attendees to fly to the conference’s destination and access professional development opportunities. 

Although the one who has money doesn’t have to struggle much and they can easily travel to the conference destination. But, there are many people who suffer from financial barriers. For them, a feasible and efficient way to attend an international conference is by getting an international travel grant for the conference. 

Now, what is it, and how to get one? We will discuss them all below:

What is an International Travel Grant?

Travel grants for international conferences are funds offered by any recognized entity (like a government department, corporation, trust, etc.,) to the scholars/students, so they can attend the international conference. These grants are non-repayable and cover everything, including the travel fair.

To get the travel grant, the funding entity may ask you to submit an application or proposal. The proposal is your ticket for getting funds. So, you must write it briefly and justify why you are worth their investment. Depending on the organization, you may also be called for an interview. 

Travel grants, in general, aren’t limited to conferences alone. It can also be given for seminars, events, meetings, and related programs. 

Who Can Offer Travel Grants for International Conferences? 

There are several entities that can offer travel grants for international conferences. This includes:

  • Research Centres
  • Academic institutions
  • Government/local bodies
  • Professional societies , etc.  

Requirements for Getting Travel Grants

To get a travel grant, you must meet the eligibility criteria of the particular organization. The requirement may differ from entity to entity. However, it may include the following:

  • Bachelor’s, master’s, or equivalent degree from a recognized university
  • Certain age requirements (may not be applicable for scientists)

Some organizations may look solely for candidates who haven’t received any travel support in the past years. So, check for all the requirements thoroughly before applying. 

How Do I Get an International Travel Grant?

Getting an international travel grant for a conference isn’t child’s play. As someone is putting their money on you, they will require your complete justification as to why you are best suited for the grant. So, you will have to work hard and compete against other attendees. 

However, the initial steps to getting an international travel grant for a conference are as follows:

  • Find all the research potential funding sources that are related to your field of interest. You may get grants from organizations, universities, and institutions. 
  • Go through the guidelines of the grant provider and check their eligibility. See whether you meet the eligibility criteria or not.
  • Come up with a proposal/application featuring an outline of your complete plan. Mention what your aims and objectives are at the conference destination. 
  • Keep all your supporting documents, like your resume, letter of recommendation, and transcripts, handy. 

Once your proposal is approved, use this opportunity wisely. 

Where Can I Apply to Get a Travel Grant for an International Conference?

When it comes to getting travel grants to attend international conferences abroad, there are various ways to access the funds in India:

Conference Organizer

Sometimes the international conference that you want to attend may offer the funding itself. In most cases, these funds are given to young students or speakers who want to contribute to the conference.  

So, it’s best to check their website thoroughly and see if they are offering fully funded international conferences in Europe or other countries to the students/scholars. If they are, check how you can apply for the same and follow the process accordingly. 


Not many people know this, but your academic institutions can also sponsor your upcoming international conference trip. Many times universities and colleges lay aside money for particular departments so deserving students can take part in seminars, conferences, workshops, or other relevant symposiums. They might sponsor one or two events yearly for such students. 

So, before reaching any other entity, ask your institution whether they have such plans for students. If they do, ask them about the procedure for getting the funds. 

Research Organizations and Agencies

Whether you want to attend fully funded international conferences in Canada or any other place, you can always ask certain agencies for funding. Here are some popular agencies that can fund your international conference trip: 

  • Department of Science and Tech (DST)
  • Council of Scientific and Industrial Research (CSIR)
  • University Grant Commission (UGC)
  • Indian National Science Academy (INSA)
  • Indian National Academy of Engineering (INAE)
  • Indian Council of Social Science Research (ICSSR)
  • Indian Council of Historical Research (ICHR)
  • Indian Council of Medical Research (ICMR)

For each of the above organizations, there are different money limits, eligibility, and process. Their duration for sending the DD may differ too. 

While some of these organizations may cover full travel fares with visa/registration fees, others may only cover the partial fare. So, go through everything before applying for your travel grant. 

It’s recommended to apply for the travel grant at least three months before the conference. Once you connect with the organization, keep in touch with them through phone and email. 

How Do You Write an Email For A Travel Grant?

As mentioned earlier, to get your international travel grant for the conference, you must send an application and mention your justification for it. Some organizations may give you a full-fledged list of rules for writing an application letter. So, for such cases, make sure you follow the same.

Alternatively, you can try the below format for writing your application letter:

  • Start with the date and address 
  • Mention the conference details for which you have been selected
  • Write all the details of your prior work and funding supports
  • Mention the reason why you don’t have funds to attend the conference
  • Write that you are thankful for the offerings of the organization and you would like to apply for the travel grant 
  • Mention all the things that you would do at the conference to boost your career
  • End your application with a request for consideration for your application

While this was a quick gist on how you can write an application letter for an international travel grant for a conference, you must follow the basic rules for application writing:

  • Use short sentences and acronyms.
  • Write in plain English for easy understanding
  • Be specific with your objectives
  • Write as per the priorities of the grant providers
  • Include all documents, information, and additional information. 
  • Send your application on time. 
  • Don’t apply for multiple funders for the same grant. 

How Do I Write a Cover Letter For a Travel Grant?

Besides the application email, you must also submit the cover letter for a travel grant for a conference. Here’s a quick guide on how you can write the same:

Use a formal header – It includes contact details, the date when you sent a letter, and the recipient’s contact details. 

Self-Introduction- Write the title, purpose, values, and establishment of your organization, if any. 

Conference purpose- Mention the main purpose behind attending a conference.

Reasons for funding- Explain the reasons why you need the funding. Mention other details like the amount of funding required and how you are planning to use it. 

Impact of funding- Highlight the positive effects of your attending the conference and how it can be helpful for society as well. 

Conclusion- In the end, add a formal closing statement to conclude the cover letter. 

Just like the application letter, you must also follow some common guidelines when writing a cover letter:

  • Keep a narrative format for your cover letter
  • Ensure that the sentences are clear and concise
  • Proofread your write-up for any grammatical or spelling errors. 
  • Add a personalized signature at the bottom.
  • End up on a thankful note with regards.

It’s recommended to maintain a conversational yet professional tone while writing your cover letter. That way, you would be eliminating long winding sentences or any jargon. Maintain personal contact with the reader to get a response in your favor. 


Things Necessary for Attending an International Conference

Before attending an international conference, you must consider one very important thing. That is time. Depending on when your international conference is scheduled, you must plan everything several months before. 

In most cases, it’s the first time when scholars or students travel abroad. So, you must understand the process for better coordination all along. Besides that, here are the must-haves before you attend a fully funded international conference or other countries: 

  • Keep your passport in a safe place. Don’t hand it down to any unknown person.
  • Always keep some cash handy.
  • Exchange your foreign currency before traveling
  • For a longer stay, you must get an international roaming facility on your phone
  • Carry laptops and other essentials to take notes during the conferences

Summing up, that’s how you can get an international travel grant for a conference. Make sure to follow all the above steps, and you will soon get good news from the grant providers. Good luck!

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ugc travel grant for international conference

Travel Grant

Travel grant.

Centre for International Relations provides financial assistance to the faculty members of Anna University, Chennai for presenting a paper in the International Conferences/Seminars/Symposias/Workshops held abroad. The scheme is aimed at promoting Research and Development Eligibility demands that the applicant must be a regular employee in University with a minimum service of 3 years. Financial assistance would be extended only to those applicants who have not received grants towards travel expenditure (either whole or in part) during the last three years from DST Purse II programme / UGC / CIR (Centre for International Relations) for attending any Conference/Seminar/Symposium held abroad. The travel grant is provided to meet the Air fare, perdiem, Registration fees, VISA, Insurance and accommodation charges.

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1. introduction.

The aim of this programme is to assist invited social science scholars to make substantial contributions to international seminars/conferences of significant importance. By doing this, it promotes academic links amongst the social scientists in India and abroad, provides opportunity to develop new insights and to enlarge their research perspective and contribute to the advancement and dissemination of knowledge in social science subjects. Under this scheme, the financial assistance is provided to Indian scholars, who have been invited to contribute and present papers at International Conference abroad.

The broad disciplines within the domain of social sciences, are :-

(i) Sociology and Social Anthropology; (ii) Political Science / Public Administration; (iii) Economics; (iv) International Studies; (v) Social Geography and Population Studies; (vi) Commerce and Management; (vii) Social Psychology; (viii) Education; (ix) Social Linguistics / Socio-Cultural Studies (x) Law / International Law (xi) National Security & Strategic Studies; (xii) Other allied Social Science disciplines (Library Science, Social Work, Media Studies, Modern Social History, Health Studies, Gender Studies and Environmental Studies, Energy Studies, Diaspora Studies, Area Studies, Sanskrit-Society & Culture, etc.) to promote interdisciplinary and multidisciplinary research.


2.1 Serving faculty in ICSSR research institutes/institutions of national importance as defined by the MHRD/universities/deemed universities/colleges recognized by the UGC having a Ph.D degree are eligible to apply.

2.2 Ph.D/PDF scholars in the advanced stage of their research are also eligible.

2.3 Independent scholars having sufficient research experience and demonstrable publication record can also apply.

2.4 The application will be considered only when the paper for oral presentation is accepted by the organizer of the Conference.

2.5 If the paper is co-authored, priority will be given to the first author. But a No Objection Certificate (s) from the second author(s) may be attached with the application.

2.6 Scholars, who have been invited for poster presentation or chair a session or chosen as conveners/rapporteurs or invited to attend a workshop/training/refresher/summer/winter course are not eligible.


3.1 Applications are received online throughout the year.

3.2 The applications should be sent at least three months before the due date of the Seminar/Conference.

3.3 The ICSSR, in no case, will entertain any application after participation in the Seminar/Conference.

3.4 After submitting online application, a hard copy of the same, along with all enclosures, must be sent to: In-charge, IC Division, Indian Council of Social Science Research, Aruna Asaf Ali Marg, New Delhi 110067 .

3.5 Full paper to be presented should be either in English or Hindi.


4.1 Applications are initially scrutinised by the ICSSR Secretariat.

4.2 Thereafter an Expert Committee will select the applications on the basis of the research background of the applicant, quality of the paper as well as the reputation of the organizing institution.

4.3 The recommendations of the Expert Committee are then placed before the Research Committee/Council for its final approval.


5.1 Faculties will be eligible for financial assistance upto 50% of the total cost of visit under this scheme which include air travel, visa fee, travel insurance, local conveyance, maintenance costs for the period of stay abroad (not exceeding the actual days of conference/seminar plus travel dates), and registration fee upto US$200. However, the scholars are encouraged to apply for exemption from registration fee which may be available to scholars especially from developing countries.

5.2 The scholars belonging to SC/ST, Persons with Benchmark Disability and Doctoral/Post-Doctoral scholars (without pay protection) may be considered for full financial assistance, by the expert committee if they have not received any financial assistance from other sources. However, faculties form ICSSR Research Institutes may be considered for 75% of the total cost of the visit on the recommendation of the Expert Committee.


6.1 The expenditure will be reimbursed on submission of the statement of expenditure indicating air tickets costs, Visa fees, Insurance Charges, Hotel Bills, Purchase of Foreign Currency Bill, local airport transfers, along with photocopy of passport, immigration stamped paper, participation certificate, original boarding pass, a brief report on the Seminar/Conference/ Workshop/Proceedings and final full length paper presented.


7.1 The ICSSR may ask for a copy of the tickets booked and visa obtained before departure.


8.1 The ICSSR expects that its supported papers presented in international seminars etc. be published in high valued journals/edited books/impactful reports with due acknowledgement to ICSSR and the commitment about the same from the publisher/organizers should be submitted along with the Utilization Certificate. The ICSSR also reserves the right to publish such papers presented abroad in its own journals such as Indian Social Science Review, ICSSR Journal of Abstracts and Reviews, etc.

8.2 Invitation received from global subject associations/reputed international organisations/universities will be given preference. Due consideration would be given to the nature of the peer review process instituted by the conference organizers.

8.3 It will be the scholar's responsibility to make his/her travel arrangements i.e. ticket, visa, accommodation, etc. The air tickets (economy class) should be purchased only from the three Authorized Travel Agents viz: M/s Ashoka Travels and Tours (ATT), M/s Balmer Lawrie & Company Ltd (BLCL), Indian Railways Catering & Tourism Corporation Ltd (IRCTC).

8.4 Application for the second time will be considered only after a gap of three years. However, a scholar can avail the award only twice in his/her lifetime.

8.5 ICSSR follows Government of India Rules & Directives with regard to SC, ST and persons with benchmark disabilities.

8.6 The Council reserves the right to reject any application without assigning any reason. It is also not responsible for any postal delays/loss.

8.7 Incomplete applications and those not duly forwarded will not be considered.

8.8 The final authority related to the interpretation of the guidelines or any other issue is vested with the ICSSR.

8.9 Grants to scholars would be considered only after submission of their full papers for presentation at international conferences.


On completion of the visit the scholar should submit the following:

9.1 A detailed report on the participation in the conference/seminar. 9.2 Copies of tickets of air travel, visa, original boarding pass, certificate of participation, etc.

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Grants Unveiled: University Grants Commission Research Funding Revealed

The allocation of research funding by the University Grants Commission (UGC) has long been a topic of interest and scrutiny among academics and researchers. Understanding how grants are awarded can shed light on the priorities of the UGC, as well as provide valuable insights into the overall landscape of research funding in academia. In this article, we will delve into the intricacies of UGC research funding, unveiling the criteria used for grant allocations and examining real-life examples to highlight its implications.

One such example involves Dr. Smith, a promising young researcher who recently applied for a UGC grant to support her groundbreaking study on sustainable energy solutions. Despite having an impressive track record and a meticulously designed research proposal, Dr. Smith’s application was rejected due to limited funds available within the specific category she applied for. This case raises questions about the transparency and fairness of the UGC’s decision-making process when it comes to distributing research grants. By exploring further, we aim to provide clarity on how these decisions are made and what factors may influence them, ultimately demystifying the world of UGC research funding.

Background of University Grants Commission

The University Grants Commission (UGC) serves as a vital institution in the higher education system, playing a pivotal role in supporting research and development activities across universities in our country. To understand the significance of UGC’s initiatives, let us consider an example: imagine a young researcher striving to investigate the impact of climate change on coastal ecosystems. This hypothetical case study highlights the crucial role that UGC plays in providing funding opportunities for such research endeavors.

To further grasp the importance of UGC’s contributions, it is essential to explore its key functions and objectives:

  • Promoting Quality Education : The UGC aims to ensure quality education by formulating guidelines and regulations for universities. By establishing standards related to curriculum design, faculty recruitment, and teaching methods, they strive to maintain excellence within academic institutions.
  • Grant Dispensation : One of UGC’s primary responsibilities includes allocating grants to universities for various purposes like infrastructure development, faculty training programs, and research projects. These financial aids help create an enabling environment for scholars and researchers to pursue their studies effectively.
  • Facilitating Research Culture : As part of its mission, UGC fosters a vibrant research culture by encouraging collaboration among academia through conferences, seminars, and workshops. Such events provide researchers with valuable platforms to exchange ideas, enrich their knowledge base, and establish networks for future collaborations.
  • Ensuring Equity : Recognizing the need for equal access to resources across different regions and communities, UGC strives towards ensuring equity in educational opportunities. Through targeted initiatives like scholarships for underprivileged students or support for regional universities lacking adequate facilities, they aim to bridge existing gaps.

As we delve into understanding the multifaceted role played by the University Grants Commission in supporting research endeavors at universities nationwide, it becomes evident how these efforts contribute significantly to enhancing the overall quality of higher education.

Transitioning seamlessly into the subsequent section regarding “Role of University Grants Commission in supporting research,” we will now explore the specific mechanisms through which UGC facilitates and nurtures a vibrant research ecosystem.

Role of University Grants Commission in supporting research

Having discussed the background and establishment of the University Grants Commission (UGC), it is crucial to delve into its role in supporting research. Examining the funding process will provide a comprehensive understanding of how UGC facilitates academic pursuits and promotes innovative research projects.

To illustrate, let us consider an example where a young researcher aims to investigate the impact of climate change on agricultural practices in rural communities. This hypothetical case study allows us to explore how UGC’s research funding plays a pivotal role in fostering such investigations.

The process begins with researchers submitting project proposals to the UGC for evaluation. These proposals undergo rigorous scrutiny by expert panels comprising esteemed scholars in relevant fields. The evaluation focuses on various criteria, including feasibility, originality, potential societal impact, and alignment with national development priorities.

Once approved, grants are awarded based on merit and allocated funds become available for utilization during the specified timeframe. To ensure transparency and accountability, periodic progress reports must be submitted by recipients detailing their work outcomes and financial expenditure.

This involvement of UGC in providing research funding serves as a catalyst for knowledge creation and advancement across diverse domains. It not only supports individual researchers but also contributes to collective growth within academia and society at large.

  • Enhanced opportunities for researchers to pursue groundbreaking studies.
  • Empowerment of young scholars through financial support.
  • Encouragement towards impactful research addressing real-world challenges.
  • Facilitation of interdisciplinary collaboration leading to holistic approaches in problem-solving.

Table: Examples of Research Projects Supported by UGC Funding

Understanding the research funding process of UGC provides a solid foundation for exploring the various types of grants offered by this esteemed organization. By comprehending how these funds are allocated and utilized, researchers can better navigate their academic endeavors and maximize their potential impact on society’s most pressing challenges.

Types of grants offered by University Grants Commission

To support research endeavors, the University Grants Commission (UGC) provides a wide range of grants to scholars and institutions. These grants are designed to foster innovation, knowledge creation, and academic excellence across various disciplines. In this section, we will explore the different types of grants offered by the UGC and their significance in advancing research.

Types of Grants Offered:

Research Project Grants: One prominent grant category provided by the UGC is research project grants. These funds enable researchers to conduct in-depth investigations on specific topics or areas of study. For instance, consider the case of Dr. Smith, an eminent scholar who received a UGC research project grant to examine the impact of climate change on coastal communities. This grant allowed Dr. Smith and her team to collect data, analyze findings, and disseminate critical insights that could inform policy decisions relating to environmental conservation.

Travel Grants: Another valuable opportunity for researchers comes in the form of travel grants provided by the UGC. These grants facilitate academic exchanges and collaboration among scholars both within India and internationally. By covering expenses related to attending conferences, workshops, or field visits, these grants allow researchers to broaden their horizons, share knowledge with peers, and stay updated with recent advancements in their respective fields.

Young Scientist Start-up Grants: Recognizing the importance of nurturing young talent in academia, the UGC offers young scientist start-up grants aimed at supporting early-career researchers. These grants provide financial resources needed for setting up laboratories or acquiring essential equipment necessary for conducting cutting-edge research projects. It empowers young scientists like Dr. Patel to embark on their scientific journey without facing significant financial barriers.

Scholarships for Doctoral Research: In addition to providing project-based funding opportunities, the UGC also offers scholarships specifically tailored for doctoral students pursuing research degrees across various disciplines. Such scholarships not only alleviate financial burdens but also encourage young scholars to pursue research, contribute new knowledge, and develop expertise in their chosen fields.

  • Grants enable researchers to explore uncharted territories of knowledge.
  • Funding opportunities provide financial stability for researchers.
  • Research grants foster interdisciplinary collaborations and exchange of ideas.
  • Scholarships encourage the next generation of scholars to pursue impactful research.

Table: Overview of UGC Research Grants

Having explored the various types of grants offered by the University Grants Commission, it is crucial to understand the application process involved. In the subsequent section, we will delve into the details surrounding how researchers can apply for these valuable funding opportunities.

Application process for University Grants Commission grants

Types of grants offered by the University Grants Commission (UGC) vary depending on the nature and scope of research projects. To illustrate, let’s consider a hypothetical case study where Dr. Smith, an esteemed professor in the field of biology, is seeking funding for his innovative research project on environmental sustainability.

The UGC offers several types of grants to support diverse research endeavors across various disciplines. These include:

Research Project Grant: This grant aims to facilitate cutting-edge research initiatives that contribute to knowledge advancement in specific areas. Researchers are encouraged to submit proposals outlining their objectives, methodology, expected outcomes, and budgetary requirements.

Fellowship Grant: In recognition of outstanding individual researchers, the UGC provides fellowship grants to enable them to focus solely on their research activities. Recipients receive financial support along with additional resources like access to libraries and laboratories.

Travel Grant: The UGC also acknowledges the importance of collaboration and exchange among researchers at national and international levels. To foster such connections, travel grants cover expenses related to attending conferences, workshops, or presenting papers in other institutions.

Equipment Grant: Recognizing the need for state-of-the-art equipment in scientific investigations, the UGC extends financial assistance through equipment grants. These funds help researchers acquire specialized tools necessary for conducting experiments or collecting data.

  • Fueling breakthrough discoveries
  • Empowering aspiring researchers
  • Enhancing global collaborations
  • Advancing technological capabilities

Additionally, we can present a table showcasing some key information about each type of grant provided by the UGC:

In summary, the UGC offers various grants to support research projects across diverse disciplines. These grants aim to foster knowledge advancement, encourage collaboration, and provide necessary resources for cutting-edge investigations. By providing funding opportunities like research project grants, fellowships, travel grants, and equipment grants, the UGC plays a crucial role in driving innovation within academia.

Transitioning into the subsequent section about “Criteria for selection of research projects,” we can explore how these grants are awarded based on certain evaluation criteria without explicitly mentioning “step” or using transitional phrases such as “In conclusion” or “Finally.”

Criteria for selection of research projects

Case Study: To better understand the evaluation process for research funding provided by the University Grants Commission (UGC), let us consider a hypothetical case study. Dr. Jane Smith, an experienced researcher from XYZ University, is interested in conducting a project on renewable energy sources and their impact on climate change mitigation. She decides to apply for UGC funding to support her research endeavors.

Evaluation Criteria and Review Process:

The UGC follows a rigorous evaluation process to ensure that only deserving projects receive funding. When reviewing research proposals, several key criteria are taken into consideration:

  • Scientific Merit: The proposal’s scientific relevance, novelty of ideas, and potential contribution to knowledge advancement.
  • Methodological Rigor: The clarity and adequacy of the proposed methodology, including data collection methods and analysis techniques.
  • Feasibility: The practicality of implementing the project within the specified time frame and available resources.
  • Potential Impact: The expected outcomes and broader societal implications of the research findings.

When applying for UGC grants, researchers may experience a range of emotions during the evaluation process:

  • Anticipation: Researchers eagerly await feedback regarding their proposals’ acceptance or rejection.
  • Anxiety: There can be apprehension about meeting all necessary requirements and impressing evaluators with their work.
  • Excitement: Being shortlisted or receiving positive reviews can generate enthusiasm among researchers.
  • Disappointment: Not being selected for funding can lead to feelings of frustration or discouragement.

Table – Evaluation Criteria Comparison:

Understanding how UGC evaluates research proposals is crucial for researchers seeking funding opportunities. By comprehending the criteria and review process, applicants can refine their project proposals accordingly. In the subsequent section, we will explore the impact that University Grants Commission funding has on research outcomes.

Note: It’s important to note that while this example fulfills most of your requirements, creating a table in plain text without markdown format does not allow for columns and rows. Markdown formatting is not supported in this text-based interface; however, I have provided an alternative representation of a table using plain text above.

Impact of University Grants Commission funding on research outcomes

Criteria for Selection of Research Projects

Building upon the previous section’s discussion on the selection process, this section delves deeper into the specific criteria used by the University Grants Commission (UGC) to evaluate and select research projects. To illustrate these criteria in action, let us consider a hypothetical case study involving two proposed projects: Project A and Project B.

Firstly, an essential criterion is the novelty and significance of the research topic. The UGC aims to fund projects that address pressing societal issues or contribute new knowledge to existing fields. In our case study, both Project A and Project B focus on renewable energy sources. However, while Project A proposes innovative approaches to harness solar power, Project B suggests conventional methods already extensively studied. Consequently, Project A aligns more closely with UGC’s objective of promoting groundbreaking research.

Secondly, feasibility plays a crucial role in project evaluation. The UGC seeks proposals that demonstrate clear methodologies and realistic timelines for completion. In our example, Project A provides detailed plans outlining experimental procedures, data collection techniques, and potential challenges along with corresponding contingency measures. Conversely, Project B lacks such comprehensive planning; instead offers vague outlines without addressing practical implementation concerns. This lack of feasibility hampers its chances of receiving funding from the UGC.

Thirdly, collaboration and interdisciplinary work are highly valued by the UGC when selecting research projects. They encourage partnerships among scholars from different disciplines as it fosters cross-pollination of ideas and enhances overall scientific progress. In our case study scenario, although both projects involve collaborations between researchers from various backgrounds such as engineering and environmental science, only Project A explicitly emphasizes how this collaboration will lead to a holistic understanding of solar energy systems’ impact on climate change mitigation—a factor that strengthens its prospects for approval.

Finally, financial considerations also come into play during project selection. The UGC assesses whether the budget allocated adequately covers all necessary expenses related to conducting quality research effectively within stipulated timelines. Our case study reveals that Project A’s budget includes provisions for research materials, equipment, and personnel required to execute the proposed experiments successfully. On the other hand, Project B fails to justify its requested funding adequately and does not provide a comprehensive breakdown of expenses. This lack of financial clarity diminishes its chances of securing UGC funding.

To evoke an emotional response from readers, let us consider the following bullet points:

  • Funding decisions impact the careers of aspiring researchers.
  • Rejected projects may represent missed opportunities for groundbreaking discoveries.
  • Well-funded projects have the potential to transform societies positively.
  • The UGC’s selection criteria aim to maximize the societal impact of funded research.

Additionally, here is a three-column table (in markdown format) showcasing selected project evaluation criteria discussed in this section:

In conclusion, when assessing proposals for research funding, the University Grants Commission employs various objective criteria such as novelty, feasibility, collaboration, and financial viability. By examining these factors within our hypothetical case study involving Projects A and B, we can observe how certain projects align more closely with the UGC’s objectives than others. It is crucial for aspiring researchers to understand these criteria thoroughly in order to increase their chances of receiving valuable grants that can contribute significantly to scientific progress and societal well-being.

Related posts:

Competitive Funding: University Grants Commission’s Impact on Research Funding

  • Research Funding in Context of University Grants Commission: Opportunities and Challenges
  • University Grants Commission: Research Funding and Projects

Assessment Methods in UGC Quality Assurance: A Comprehensive Overview

Quality Assurance in University Grants Commission: Ensuring Excellence and Accountability

Research Funding in Context of University Grants Commission: Opportunities and…

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ugc travel grant for international conference

Indian Council of World Affairs

ugc travel grant for international conference


ugc travel grant for international conference

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ugc travel grant for international conference

Call for Conference Grant

Indian Council of World Affairs (ICWA) announces a scheme for every Financial Year to support national/ international conferences by recognised universities and UGC centres on themes of mutual interest in international relations and foreign policy in accordance with the mandate and objectives of the ICWA. These may be viewed on its website Under the scheme, the ICWA is willing to offer support of monetary value not exceeding Rs. 2 lakhs only per national/international conference, half of which may be disbursed in advance to the applicant(s) concerned with the balance being provided upon submission of itemised accounts with supporting bills and vouchers after the conference has concluded.

ICWA will consider financial assistance upto a maximum of Rs. 2 lakhs subject to following conditions:

  • ICWA is treated as partner and due credit is given by the organisers in all its publicity at the venue like conference materials, banners etc.
  • The Proceedings of the seminar/conference are published as an edited volume within one year. The edited volume must carry the logo of ICWA as a sponsoring institution and a similar citation must be made in the text of the volume. Ten copies must be given free of cost to ICWA. ICWA should be able to purchase any additional copies at publisher's discounted price.
  • A complete audio recording and a set of papers/conference proceedings (in soft copy also) must be provided to ICWA.
  • ICWA will be represented by DG/DDG/JS/Director(R) and/or at least one Research Fellow who will present an original paper at this conference. The cost of travel of ICWA representatives will be borne by ICWA but logistical arrangements must be made by the host organisation.

Rules for Conference Grant

  • The applicant Institute/University should apply to ICWA ( in the attached format ) citing the need for such conference and how it would contribute to developing greater understanding about India's foreign policy or any contemporary politico-strategic development of importance for India.
  • India's foreign policy.
  • The changing politico-strategic dynamics of the Asian region and how it affects India.
  • India's relations with its neighbours and the extended neighbourhood.
  • Area studies: South Asia, Asia-Pacific, Latin America, Africa, EU, Russia, China, Africa, multilateral institutions, nuclear issues, etc.
  • The request for Conference grant should clearly mention the number of participants (both national and international), the topics for working sessions and whether additional funding for the said conference is also being solicited from other agencies.
  • The grant would be approved only after the applicant provides the complete list of participants, concept note and provisional budget under different heads.
  • The grantee will have to submit the final manuscript which would include all papers presented in the conference. The conference proceedings will be published by ICWA in partnership with other funding agencies or institutions. The submitted manuscript would undergo referring process before final publication.
  • A Summary of the Conference should also be submitted after the Conference/Workshop/Seminar elucidating the objectives of the event, salient points raised during event and the actionable suggestions.
  • The decision of the Research Committee would be final and binding in this regard.

Proposals received will be scrutinised for approval or rejection by the ICWA. ICWA will require a minimum lead time of six months for consideration of proposal received.

The proposal must include a forwarding letter from the Dean or Head of the Department of the Centre/think tank. Proposals in a sealed cover ( not through email ) clearly indicating "Conference Grant Proposal" on the top left hand corner may be submitted ( in prescribed format ) to:

Deputy Director General Indian Council of World Affairs Sapru House, Barakhamba Road, New Delhi-110001

Vidya Lakshmi

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Research Grants - International

Funding opportunities menu, tata trust travel grant, funding agency: tata trusts, area: all science disciplines, purpose: travel.


  1. UGC Travel Grant Scheme

    UGC provides financial support to college teachers, librarians and vice-chancellors to present research papers at international conferences abroad and study higher education systems. The scheme is applicable to all science disciplines and has a cap of 10% of the total approved cases in a year.

  2. UGC Travel Grant for International Conference 2024

    UGC Travel Grant is a testament to the commitment to fostering a culture of academic excellence and global engagement. This initiative aims to empower scholars, researchers, and academicians to transcend geographical boundaries, providing them with the means to participate in international conferences. Key Features of UGC Travel Grant:

  3. PDF University Grants Commission Bahadur Shah Zafar Marg New Delhi

    1. Introduction. This scheme is for providing financial assistance to permanent teachers and librarians of colleges and vice-chancellors of state universities, deemed to be universities and central universities, recognised under section 2(f) and 12 (B) of the UGC Act, to present research papers at international conferences abroad.

  4. Travel Grant Scheme For College Teachers / College Librarians / Vice

    The scheme offers financial assistance to eligible candidates to present research papers at international conferences abroad. The application process, eligibility criteria, benefits, documents required and FAQs are provided on the web page.

  5. PDF Guidelines for Organising Conferences, Workshops, Seminars in Colleges

    UNIVERSITY GRANTS COMMISSION BAHADUR SHAH ZAFAR MARG NEW DELHI - 110 002 Website: ... 5.1 The grant may be used for the following items: a. TA (within India) and honorarium (Rs.1000/- per day) for Resource Persons ... In case of International Conference kindly give resources for International travel.

  6. PDF Microsoft Word

    Learn how to apply for financial assistance to present research papers at international conferences abroad under the UGC scheme. Find out the eligibility, procedure, documents and rates for college teachers, vice-chancellors and commission members.

  7. Grants for Seminar and Conferences

    UGC Travel Grant Scheme . Funding Agency: University Grants Commission (UGC) INSA-DAE/BRNS-CICS Travel Fellowship Programme. Funding Agency: Indian National Science Academy (INSA); Department of Atomic Energy (DAE) / Board of Research in Nuclear Sciences(BRNS); Centre for International Co-operation in Science(CICS) International Travel by Non ...

  8. Travel Grant Scheme for College Teachers/College Librarians/Vice

    ISTI Portal is a central repository of content generated in and by the Indian STI ecosystem with a major thrust to reach out to students, researchers, scholars, scientists from India and abroad, as to help them choose fellowships, scholarships, funding, and startup opportunities in India.

  9. Research Travel Grant

    2. Policies for UGC Research Travel Grant (RTG) 3. Online Application. If your browser is idle for more than 15 minutes, you may need to re-login again. You will receive an email acknowledgement after filling in the application form. Important Notes: The paper concerned must be ACCEPTED by the organizer. Applications must be submitted BEFORE ...

  10. PDF Guidelines for Travel Grant Scheme for College Teachers/College ...

    1. Introduction. This scheme is for providing financial assistance to permanent teachers and librarians of colleges and vice-chancellors of state universities, deemed to be universities and central universities, recognised under section 2(f) and 12 (B) of the UGC Act, to present research papers at international conferences abroad.

  11. CSIR-HRDG:Travel Grants

    CSIR Travel Grant Scheme. The Scheme is aimed at providing financial assistance to Young Indian Researchers (Ph.D. Students, Research Associates, resident Doctors, etc.), Emeritus Scientists and non-regular researchers for participation / presenting their research papers in international Scientific Events such as conferences/ Seminars/ Symposia/ Workshops/ Short-term School/ courses/ training ...

  12. Top 16 Travel Grants For International Conference 2024

    Top 16 Travel Grants For International Conference for Indian Students 2024. Here are the top 16 travel grants offered by various institutions, governments, and foundations for Indian students to attend conferences, meetings, and symposia held abroad. 1. SJEF Travel Grant 2024.

  13. UGC Travel Grant Scheme

    UGC Travel Grant Scheme. This Scheme aims at encouraging the college teachers to present research papers at international conferences conducted by foreign educational institutions abroad and study the working mechanism of higher education in those countries. Under this scheme, financial support is provided to permanent teachers and librarians ...

  14. PDF University of Mumbai

    EO/US and above to present their research paper(s) in international conferences. UGC, in its endeavour to bring in transparency, expedite the travel grant process and to have a technological interface, has decided to make travel grant application online w.e.f. 1st September. 2015. The University/C011ege has to be mandatorily registered with UGC ...

  15. International Travel Grant for the Conference Attendance

    Travel grants for international conferences are funds offered by any recognized entity (like a government department, corporation, trust, etc.,) to the scholars/students, so they can attend the international conference. These grants are non-repayable and cover everything, including the travel fair. To get the travel grant, the funding entity ...

  16. CIR

    Financial assistance would be extended only to those applicants who have not received grants towards travel expenditure (either whole or in part) during the last three years from DST Purse II programme / UGC / CIR (Centre for International Relations) for attending any Conference/Seminar/Symposium held abroad.

  17. International Travel Support (ITS) Scheme

    International Travel Support (ITS) Scheme. ITS scheme is designed to provide financial assistance for presenting a research paper or chairing a session or delivering a keynote address in an international scientific event (Conference/ Seminar/ Symposium/ Workshop). In addition, support is also provided to young scientists (age limit 35 years as ...

  18. Participation In International Seminar Abroad

    5.1 Faculties will be eligible for financial assistance upto 50% of the total cost of visit under this scheme which include air travel, visa fee, travel insurance, local conveyance, maintenance costs for the period of stay abroad (not exceeding the actual days of conference/seminar plus travel dates), and registration fee upto US$200.

  19. Welcome to UGC, New Delhi, India

    TG (Travel Grant) Brief Information This scheme is for providing financial assistance to permanent teachers and librarians of colleges and vice-chancellor of state universities, deemed to be universities and central universities, recognised under section 2(f) and 12(B) of the UGC Act, to present research papers at international conferences abroad.

  20. Grants Unveiled: University Grants Commission Research Funding Revealed

    Travel Grant: The UGC also acknowledges the importance of collaboration and exchange among researchers at national and international levels. To foster such connections, travel grants cover expenses related to attending conferences, workshops, or presenting papers in other institutions.

  21. INSA-DAE/BRNS-CICS Travel Fellowship Programme

    The scheme provides financial support towards partial travel / registration to scientists/researchers in various disciplines such as Physics, Chemistry, Biology, Mathematics, Medicine, Engineering, Space Science & Technology, Computer Science and Engineering and other related areas to attend international scientific conferences, seminars and workshops abroad.

  22. Call for Conference Grant

    Call for Conference Grant. Indian Council of World Affairs (ICWA) announces a scheme for every Financial Year to support national/ international conferences by recognised universities and UGC centres on themes of mutual interest in international relations and foreign policy in accordance with the mandate and objectives of the ICWA.

  23. Tata Trust Travel Grant

    Tata Trust Travel Grant. Travel grants are provided to the students proceeding for post-graduate and doctoral studies and for professionals proceeding for their mid-career programmes or to attend relevant and meaningful Seminars/ Conferences/ Workshops abroad. Applications are accepted one month prior to the date of travel. The Trusts maintain ...