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Best Travel Itinerary Builders for Advisors [+Comparison Chart]

You’re probably here because you have a sneaking suspicion that you’ve outgrown your travel itinerary template. Maybe you’ve come to peace with the fact that using a template is a time-suck, or you’ve realized they look like Frankenstein itineraries, or it saddens you that clients can’t interact with it on a mobile app. Maybe all of the above.

So, what’s the best alternative to travel itinerary templates? Travel itinerary builders. But before I dive into the differences between the two, here’s a choose your own adventure:

  • I want to better understand the pros & cons of travel itinerary templates vs. itinerary builders
  • I want a few tips on how to choose an itinerary builder before I check out the comparison chart
  • I’m just here for your Itinerary Builder Comparison Chart. Take me there.

Differences Between Itinerary Templates & Itinerary Builders

Both travel itinerary templates and itinerary builders can be used to create custom quotes and trip itineraries for your travel agency. What are the difference between them? Here's a short answer:

Travel Itinerary Templates:

  • Freely available: You can find template on any Word/Google Doc./Mac Pages as a template option.
  • Designed for general use: Templates are a "catchall" for travelers, so unless you modify or create your own template, the itinerary will be pretty barebones.
  • DIY and typically take longer to create: There's a lot of copy and paste going on, so you can abandon your dreams of drag-and-drop images automatically formatted to the itinerary design.
  • They're static documents: What you see is what you get. They're not dynamic and won't integrate with suppliers/ consortia/ CRMs/ flights/ destinations/ maps etc.

Travel Itinerary Builders

  • Tailored toward travel agencies, tour operators and DMCs
  • Faster to create than templates: With itinerary builders, it's faster and easier to get a more professional looking product in a shorter amount of time. Most itinerary builders advertise they take 10-20min. to create opposed to 2-3 hours to use a travel itinerary template.
  • An investment: Travel itinerary builders cost money (with few exceptions)
  • Dynamic: They integrate with different travel agent apps and programs (GDS, CRM, consortia content, suppliers etc.) and clients can interact with the app, using it as a platform to book excursions, research restaurants and points of interest (etc.)

It's kind of like using a spreadsheet for your accounting (template) vs. using a program like Quickbooks (builder). A spreadsheet will get the job done, but it's not usually the most efficient Want more details to help you decide? Keep reading.

Is a Travel Itinerary Template Good Enough for Me?

If you’re just doing a one-off itinerary here or there, and you don’t care about looks or branding or functionality, a travel itinerary template might be just fine. Maybe you’re booking primarily as occasional favors for your friends, or booking for your mom who still thinks the bear Christmas ornament you made out of cotton balls and hot glue in 2nd grade belongs in the Louvre (I’m looking at YOU, mom!). Mom doesn't care what your itinerary looks like.

Another bonus of travel itinerary templates is that they’re free. It’s hard to argue with that. So if you’re just starting an agency and the thought of shelling out one more dime makes you want to cry, a travel itinerary templates can work fine until the day comes that you want to invest in a different tool (if that day ever comes).

You can easily find travel itinerary templates as Google Docs, Mac, and/or Microsoft template options. But before you go the travel itinerary template route, consider three things:

  • A travel itinerary template takes a lot longer to create, brand, and customize: If you're creating in depth itineraries for clients, an itinerary builder will save you a good chunk time. Possibly even 1-2+ hours per quote/ itinerary. So even if you are making just a few per week, you stand to save a good chunk of time that you could use to hang out with your dog or focus on building up your client base so you can make more itineraries :)
  • You can try an itinerary builder for free to see if you like it: In fact, you can try multiple programs for free! I suggest testing out a few so you can determine which builder you like best.
  • There’s a few free itinerary builders: . . . and while they’re intended more for travelers than advisors, they get the job done. ( You can find some options for that in this article ).

Curious about itinerary builders? Read on.

A Few Things to Consider When Choosing an Itinerary Builder:

Okay, so you're already sold on using (or at least trying out) an itinerary builder. If that's the case, here are a few things you can consider before you launch into our comparison chart below to help you decide:

  • Budget: Simple enough, but it’s a big one. What can you afford? Does the pricing align with the volume of itineraries you anticipate making?
  • Consortia Discounts & Integration: Is your consortium (or your host’s consortium) chummy with a particular itinerary builder? If so, that might make your discounts higher and your itinerary-building process even easier. Do they have products that can automatically populate into itineraries from your consortium?
  • Host Discounts: Is your host one of their preferred partners? That may bode well in terms of volume discounts. Check the chart (and you can double-check with your host and/or the itinerary builder apps).
  • Supplier Integration: Who are your favorite suppliers to book? Do those suppliers populate into the itinerary builder’s program? If so, this will make your itinerary building even faster.
  • Style: Okay, so sometimes looks matter. I said it. Your itineraries should be beautiful and reflect your brand. It's subjective, but some builders will align more closely with your personal design and style preferences. On the comparison chart below, there are links to what the quotes and itineraries look like. Open each sample in a different tab so you can compare the style them, side by side.
  • Function: Does it have all the functions you want? Not sure what all those functions may be? Check out the very long list of features on our chart and see what’s possible!
  • User Friendliness: This is subjective, but if you’ve watched demos and you’re still stumbling through the program a week or two after using it, maybe it’s not a match made in heaven for you. (Spoiler alert: All the programs listed have a free trial, so you will be able to judge for yourself which ones are the "user-friendliest" for you!)
  • How Long Have They Been in Business? How deep are their industry roots? This isn't to say that you should poo-foo startups. Do they have a track record of product development? Do they keep up with their program? Do they have their fingers on the pulse of what travel advisors really need?
  • How often do they update their product? Are they active? Do they update their YouTube tutorials? Do they post on their FB page? Do you see them hanging out at conferences you attend?

Okay, you’re totally ready. Beyond ready. Here’s where your comparison shopping begins and ends:

Travel Agent Itinerary Builder Comparison Chart

Finally here it is. How did we decide which itinerary-building apps to profile? These are companies that focus on itinerary-building apps for travel agents (but they work for tour operators and DMCs, too!). So if you’re looking for larger programs like TESS and Mtrip that bundle it with other services (like CRM and invoicing etc), you’ll have to wait on that another day.

For this article, we consider these companies the main players in the travel agent itinerary builder space:

  • Axus Travel App
  • Safari Portal

If you feel we missed a main player, please let us know in the comments!

I’m just going to set this riiiiiight here! (Make sure you go all the way to the end so you can find links to the samples!)

Beautiful isn't it? If you love it, you have our Think Tank Group to thank! They really delivered in offering feedback for this resource!

Go Forth and Create Itineraries!

Whether you decided to go old school and use a travel itinerary template, or take a test drive on some of the builders, I'd like to hear what works for YOU! Did I miss features in the infographic that are important to you? Is there a program you love that you don't see?

Leave a comment or drop me a line at [email protected]! Chat soon!

About the Author

Mary Stein - Host Agency Reviews

Mary Stein has been working as a writer and editor for Host Agency Reviews since 2016. She loves supporting travel advisors on their entrepreneurial journey and is inspired by their passion, tenacity, and creativity. Mary is also a mom, dog lover, fiction writer, hiker, and a Great British Bake Off superfan.

Mary Stein - Host Agency Reviews

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Top 6 Free and Paid Itinerary Builders for Travel Agents

Marc Truyols

Top 3 Paid Itinerary Builders 

  • Top 3 Free Itinerary Builders 

Final thoughts

 Making your own travel itinerary templates is a great idea. You have your own workflow, know how to structure it efficiently, and how to distribute it. However, since you are here, you probably have some issues with your trip itinerary template.

Maybe you are not satisfied with their design? Do you find it too time-consuming to create them? Do they look awful on mobile devices?

If you answered yes to all these questions, then you should start looking into itinerary travel builders for travel agents. You will be amazed how a straightforward app can save you a lot of time and make you more competitive in the tourism industry.

There are so many of them, though, and you might find it hard to tell which ones are reliable or worth the money. To narrow down your options, we’ve put together a list of the top 6 itinerary builders for travel agents.

If you can afford a paid itinerary builder, the following tools are worth checking out.

VacationLabs

VacationLabs website

VacationLabs is a premium itinerary builder software. It ships with a comprehensive list of features to help you streamline the differentiating of your tour packages and help you create attractive itineraries. This trip planner has been around for ten years now. Over the years, the developers have made a lot of improvements, and today the app looks good, is very fast, and has a lot of features.

 VacationLabs has built-in support for booking engine integration. You can use it to create a custom itinerary for your customers, and it even has customized route maps that are perfect for road trip itineraries.

  • A variety of products besides itinerary builder including a travel website builder, booking & payments, operations & back-office, channel manager, inquiry manager CRM, and SEO tools
  • Easy-to-use itinerary builder
  • Enhanced itinerary display (tour images/videos, day by day itinerary, PDF download, price variations, interactive map)
  • Responsive itinerary design

Vacation Labs itinerary builder’s price is available upon request.

What like about it

We like that VacationLabs shows support for newly launched travel business owners as well as those who have been affected by COVID-19. In fact, if you are either one of these, you can use VacationLabs’ free travel website builder and itinerary builder and start paying after you start making many again.

What we don’t like about it

We couldn’t find anything we don’t like about VacationLabs. It is a comprehensive itinerary builder. However, its pricing point is slightly above the industry average, and the free trial is limited to 14 days.

Travefy website

Travefy offers very attractive itinerary management capabilities. With its planner template library, you will be able to create stunning itineraries that will impress your clients. You can also view the itinerary sample features on their website to see what the software can do.

 Travefy features a drag-and-drop editor, which is really simple to use. Even with limited technical experience, you’ll still be able to create beautiful itineraries and add dining, sightseeing, and other travel activities with ease.

  • Variety of products besides itinerary builder including itinerary management, proposals + quotes, simple CRM + forms, and website + marketing;
  • Drag and drop itinerary builder
  • Built-in photo library
  • Supplier integrations
  • Dedicated mobile apps
  • Destination content built-in

Travefy is available for $39 per user per month.

What we like about it

We like Travefy’s destination library. You can use it to provide additional information to your clients and make more comprehensive itineraries without having to put in too much time. For instance, you can add points of interest, city guides, and more.

Travefy usage limits apply per user account. It means that once your business starts growing and you want to add more users and serve more clients, you will have to pay a lot more for advanced Travefy packages.

Tourwriter website

Tourwriter is one of the top 3 paid itinerary builders on the market. It offers a variety of features to help you not only generate leads but capture sales. With Tourwriter, you will be able to save a ton of time creating the itineraries from scratch.

The software comes with a drag-and-drop builder and even has mobile support. The best thing about Tourwriter itineraries is that they can draw information from a central database. For instance, the prices and availability will change automatically depending on the supplier.

  • No additional products besides itinerary builder;
  • Generator of itinerary proposals;
  • Itinerary builder;
  • Built-in pricing calculator;
  • Booking automation;
  • Supplier library.

Tourwriter offers three pricing plans: Designer, Expert, and Groups.

The Designer plan will cost you $39 per user per month.

The Expert plan has a base fee of $59 per month + a 1% fee per itinerary sold.

The group’s plan is reserved for managing group travel and is available upon request.

We love that Tourwriter has a dedicated WordPress addon named Minim . It will help you streamline embedding your travel itineraries to your website. This is excellent news for all travel agencies that use WordPress to power their official websites.

If you decide to use anything other than the Basic plan, you will have to pay a commission per itinerary sold. The commission is small, but there are other solutions that charge only a flat fee.

Top 3 Free Itinerary Builders  

In case you are just starting out as a travel agent and don’t have the budget for fancy software solutions, you should check out these top 3 free itinerary builders.

TripIt website

With the number of features it ships out and the cutting-edge design, TripIt could easily be among the top 3 free itinerary builders in the market. It has some neat features, including built-in notifications and interactive maps.

If you find Triplt limiting, then you should try out TripIt Pro, the premium alternative. TripIt Pro comes with even more features, but most of them are designed for travelers and not travel agencies.

  • Confirmation emails forwarding
  • Mobile friendly itineraries
  • Travel statistics
  • Airport maps, nearby places, navigator
  • Calendar sync

We love that TripIt has a dedicated mobile app for both Android and iOS users. The app is regularly updated and is really easy to use.

Free itinerary builders cater more to the needs of travelers than travel agents. Nevertheless, you should try it out to see whether it reflects your travel agency’s needs.

TripCreator

TripCreator website

Trip Creator is the leading itinerary building software with a lot of features, modern design, and cross-device compatibility. It ships out with cutting-edge tools you can use to create attractive itineraries and share them with your clients.

The basic tool comes with list tools, calendar, pricing, and routing tools to help you stay on top of your itinerary management. While TripCreator is a paid builder, we listed it here because it offers 30 free trials that you can reset by creating a new account with a new email. Even if you decide to invest in it, you will be surprised to find out that it only costs $9 per month per user.

  • Use your logo and color palette
  • Support for multiple languages
  • Build reusable Itinerary templates
  • Royalty-free image library

We like the pricing feature capability to shop no pricing, total price, or in-detail price breakdown. 

Some advanced options might be too hard to use if you are unfamiliar with this type of software.

Sygic Travel Trip Planner

Sygic Travel Trip Planner website

Sygic Travel Trip Planner is a great pick for travel agents because it has a huge database. At the moment, the app covers over 20 million places, including frequently visited sights, parks, cafes, restaurants, and other attractions.

The app ships with extensive map features that help users have a real view of the destination. Unfortunately, it can be considered as a starter app for travel agents because it caters more to the needs of travelers.

  • Built-in notes
  • Automatic itinerary builder
  • See itinerary on the map in real-time
  • Support for all devices

We like how easy it is to use the Sygic Travel Trip Planner builder. 

Again, keep in mind that although it has offline mode and some features for business use, Sygic Travel Trip Planner is still a far better option if you are a traveler. 

With the abundance of reliable itinerary builders, you can say goodbye to your old travel itinerary templates. Make sure to use the free trial period to test each one of the top five itinerary builders for travel agents apps. Every travel agency is unique, and you should look for a builder that reflects your unique business needs. 

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Marc Truyols

Marc Truyols has a degree in Tourism from the University of the Balearic Islands. Marc has extensive experience in the leisure, travel and tourism industry. His skills in negotiation, hotel management, customer service, sales and hotel management make him a strong business development professional in the travel industry.

Mize is the leading hotel booking optimization solution in the world. With over 170 partners using our fintech products, Mize creates new extra profit for the hotel booking industry using its fully automated proprietary technology and has generated hundreds of millions of dollars in revenue across its suite of products for its partners. Mize was founded in 2016 with its headquarters in Tel Aviv and offices worldwide.

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Elevate Your Travel Agency with Our Stunning Itinerary Builder for Agents!

Create travel dreams that inspire, free registration  |  pay per lead  |  no hidden costs., featured in.

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Simplified Itinerary Creation

You can simply create a detailed itinerary. You can also add your own images in your day-wise itineraries.

itinerary builder

Design Professional Itineraries in Minutes

Our user-friendly itinerary builder empowers travel agents to create visually stunning and polished travel plans effortlessly. With our intuitive tools and customization options, you can craft impressive itineraries that will leave a lasting impression on your clients, all in a matter of minutes.

Itinerary

Customisable sections of Tripclap Itinerary Builder

Itinirary builder structure

Why Professional Itinerary Builder for Travel Agents important?

Creating professional itineraries is crucial for travel agents who strive to provide exceptional service and enhance their clients' travel experiences. Here are key reasons why utilizing a professional itinerary builder is of utmost importance :

Impressive Visual Presentation

A well-designed itinerary showcases your attention to detail and professionalism. It visually represents the travel plans, making it easier for clients to understand and envision their upcoming journey.

Enhanced Client Experience

Professional itineraries help clients feel confident and excited about their travel arrangements. Clear and concise itineraries provide all the necessary details, including activities, accommodations, transportation, and more, ensuring a seamless and enjoyable travel experience.

Personalization and Customization

An itinerary builder allows travel agents to tailor itineraries to meet individual client preferences. You can add personalized recommendations, highlight special requests, and incorporate unique experiences that resonate with your clients, making their trip truly unforgettable.

Time-Saving Efficiency

A professional itinerary builder streamlines the itinerary creation process, eliminating the need for manual and time-consuming tasks. With intuitive interfaces and drag-and-drop functionality, you can quickly organize and update itineraries, saving valuable time that can be spent on other aspects of your business.

Collaboration and Communication

An itinerary builder facilitates seamless collaboration between travel agents and their clients. You can easily share itineraries electronically, allowing clients to provide feedback, suggest modifications, and communicate their preferences. This collaborative approach strengthens the client-agent relationship and ensures that the final itinerary meets their expectations.

Branding and Credibility

A professional itinerary reflects your brand's image and helps establish your agency's credibility. You can incorporate your agency's logo, colors, and contact information into the itinerary, reinforcing your brand identity and fostering trust with your clients.

Don't miss out on this opportunity to streamline your workflow and enhance customer satisfaction

Grab the deal & get 20% off now , itineraries for popular destinations.

Itiniraries_view

Features of Our Travel Agent Itinerary Builder

Contact our sales team now to learn more about how our itinerary builder can revolutionize your travel agency and take it to new heights., what our users say about us.

I am thrilled with the exceptional travel website created by TripClap! The team understood my vision perfectly and incorporated stunning design elements and seamless functionality. It has undoubtedly boosted my business, and I couldn't be happier. Five stars all the way!

Dream Holiday Planner

Director, Toughla

TripClap delivered beyond my expectations! Their travel website development service is top-notch. They created a user-friendly and visually appealing site that showcases my travel agency's offerings beautifully. Their attention to detail and prompt support make them a trusted partner. Highly recommended!

Globe Holidays

MD & CEO, Bogatchi Chocolate

Choosing TripClap for my travel website was the best decision I made for my business. They crafted a customized site that perfectly represents my brand and engages my customers effectively. The team's expertise and professionalism shine through their exceptional work. I give them five stars without hesitation!

Athiti Devo Bhavo Tours

Next Door Baniya

TripClap's travel website development service is outstanding! They transformed my outdated site into a modern and captivating platform that has significantly improved user experience and conversions. Their dedication, creativity, and technical prowess deserve a five-star rating. Thank you, TripClap!

Weekend Packers

Sal Logistics Pvt Ltd

I am extremely impressed with TripClap's travel website development expertise. They built a dynamic and fully functional website for my travel agency, incorporating all the features I requested. Their team's commitment to delivering excellence and their ability to meet tight deadlines sets them apart. I highly recommend TripClap for anyone seeking a top-quality website. Five stars well-deserved!

HappyToExplore Tours

Frequently asked questions (faqs), q: what is a travel agent itinerary builder, q: how can an itinerary builder benefit travel agents, q. can i share itineraries created with the itinerary builder, q. can clients provide feedback or request changes to the itinerary, q. does the itinerary builder support multiple currencies, q. are there pre-built templates available in the itinerary builder, q. can i include various services like hotels, trains, buses, and flights in the itinerary, q. how does the ai-powered content automation work, q. is there a free trial available for the itinerary builder, q. how can i contact the sales team for more information.

Safari Portal

Feature List

Safari Portal has many extraordinary features designed to save time and increase productivity.

01. Content Library

Robust content library..

Safari Portal’s dynamic content management system for travel agencies and tour operators makes it easy to access, customize, create, and save re-usable components that are the building blocks to any travel proposal.

Thousands of Preloaded Properties & Worldwide Destinations

There are thousands of property profile pages that have been preloaded into the Safari Portal Content Library and include information about hotels, camps, lodges, and private villas from properties worldwide.

You Can Customize Everything

The system is preloaded with thousands of pages for agents to use, but also allows for any of the existing content to be customized and tweaked for different audiences or seasons. And, you can always create any content you need that doesn’t already exist in minutes with the innovative inline editor.

So Many Page Types

The Safari Portal Content Library contains many different types of content with different layouts to choose from, including Property Pages, Area Pages, Activity Pages, About Us Pages, Introductory Note Pages, Pre Travel Pages, and more.

02. Inline Editor

Easy to use inline editor..

Not only can you create and customize content in your Content Library, but you can even customize for individual clients within each proposal, ensuring that the proposals you share reflect the attention to detail that you put into the planning of every trip.

Save Time & Engage your Creative Side

Create and save re-usable components to your Content Library to pull in whenever you need. How about creating a re-usable content block for recommended restaurants? You can even embed PDF’s of the menus or links to the restaurant websites. And pull that content block in whenever you need it - without having to recreate the wheel.

Have a great video from last time you were at the place you are selling? No problem, simply paste in your video link and bam! You’ve got interactive video content.

The Element Library

The innovative Safari Portal Element Library allows you to easily use and re-use Images, Video, PDFs, Fast Facts, Text, Sections, iFrames, Google maps with directions, and more with the click of a button.

03. Itinerary Builder

Innovative itinerary builder..

At its core, Safari Portal is a super smart, easy-to-use itinerary builder platform created by travel agents and advisors for travel agents and advisors with tons of specially designed tools and solutions.

Mobile-Friendly Detailed Travel Itineraries

Not only are Safari Portal itineraries mobile friendly for your guests but they are also incredibly mobile friendly for travel agents, advisors, and tour operators. Maybe there was a flight change and your guests are now arriving a day early? No problemo— update the itinerary from your mobile device on the go.

The Safari Portal Lookbook is perhaps the most powerful itinerary builder tool in your toolbox. Within moments of having a discovery call or inquiry you can now share a beautiful, custom itinerary proposal tailored to that individual guest. In fact, the 30 second GIF above shows the entire process from start to finish!

Tourplan API

We’ve got a super efficient and easy to use integration with Tourplan already available, which allows you to build your quotation through Tourplan and instantly copy a link for the digital itinerary; it honestly could not get any easier than that!

Language Translation on Demand

Translate your digital itineraries into other languages at the touch of a button with Safari Portal’s innovative translation feature which makes quality translation a breeze.

Customize your itinerary template with your own brand colors and fonts so that the travel proposals you share completely reflect your own brand and increase your brand awareness.

Offline Access & Printable PDF’s

You don’t have to worry if your guests are going to be out of network because Safari Portal itineraries are available offline from any mobile device. This means you can rest assured that your guests will always have easy access to the information they need while they travel.

04. Guest Portals

Smart, safe & efficient final documents..

Manage everything post-confirmation with our easy Guest Portal functionality, so that everything is organized in one place— both for you and your guests.

Live Flight Updates

Safari Portal ensures that you stay on top of everything with automatic live flight updates and notifications.

You can opt in to receive notifications via email if a flight is changed, cancelled, or rescheduled, and optionally automatically update flight times on client facing itineraries in the event of a flight change.

Client Data Integrations

Safari Portal can automatically sync all your client information with nearly any CRM of your choice.

In a matter of minutes you could make sure that every time a client completes their forms, the system automatically adds or updates a contact to a CRM (ie, Hubspot, Keap, Zoho, Insightly, Pipedrive, Mailchimp, and literally thousands of others).

Save Time and Stay Organized

Need to share guest information with Suppliers and DMC’s? You can do this with the click of a button and avoid wasting time copying and pasting dietary requests into emails.

Pre Travel Information, Confirmations, Vouchers & More

Share pre-travel information, general travel advice, packing lists, tipping guidelines, emergency contacts, and more with Guest Portals. Use the Travel Wallet as an online, secure repository for e-tickets, vouchers, confirmation documents, waivers, and more.

Guest Forms

Collect all the information you need with customizable Guest Forms: from Passports to Health & Dietary information, Rooming, Emergency Contacts, and Travel Insurance, Safari Portal Guest Portals offer a one-stop solution to save you time and keep you organized.

05. Traveler App

itinerary builder for travel agents

Amazing Traveler App.

Give your guests easy access to everything they need prior to and during travel with the Travel Portal app. From transfer and flight information to meeting up times, accommodation details, confirmation documents, e-tickets, and restaurant menus to emergency contacts, pre travel information, packing lists, and a travel wallet, to offline availability and a trip countdown - find everything at your fingertips with this well designed & super easy to use app.

06. Resource Library

itinerary builder for travel agents

Handy Resource Library.

Check space with links to Online Availability, access Rates and Information Sheets, Quick Facts, Room Information, Maps, Contacts, and Videos and Webinars. All in one place, when you need it most.

07. Media Library

itinerary builder for travel agents

Stunning, Professional Media Library.

The Safari Portal Media Library is preloaded with stunning, professionally curated photos from all over the world, all meticulously tagged so that when you need a photo of the Eiffel Tower in spring you can find it in milliseconds.

08. Sales Pipeline Management

Manage your salesflow..

The streamlined system allows you to keep tabs on where you are in your sales process with full, well-organized visibility into your sales pipeline and a bird’s eye view of upcoming trips. You can even see when and where proposals are being viewed.

09. Customer Support

itinerary builder for travel agents

Knowledgable & Responsive Support.

The Safari Portal Team is here for you. We want you to love Safari Portal as much as we do. With a long history of involvement within the travel industry, we understand the pain points you face and are here to empower you with smart, well thought-out solutions to everyday problems.

  • Itinerary Builder

We build the most sophisticated itinerary builder for travel agencies and tour operators. Our Itinerary Builder App allows you to plan, make, and personalized your itineraries packages and book trips easily.

  • Trip Plans Mobile App
  • Tour Operator Website
  • Tour Operator Backoffice

System Modules

  • Travel Website Builder
  • Tour Operator Booking Engine
  • Tour Operator Mobile App
  • Integration
  • White Labels

Why having a Travel Itinerary is Important?

vector-banner

If you are in the travel industry, you understand the importance of a well-planned itinerary. A good itinerary not only assures you about the daily activities of a trip, but it also does so in a simple manner.

It is the exact design used by the travel agency for tour planning, including detailed information about the entire trip such as sightseeing, transportation, accommodation, and other details.

Customers frequently look for appealing itineraries that provide good value. As a result, well-planned itineraries are essential for attracting and retaining prospective customers.

A travel itinerary illustrates a day-by-day schedule of planned travel. It can include both the destinations to be visited and the services selected within each destination, such as hotels, transfers, flights, and excursions.

A well-formatted travel itinerary will give your travelers a clear understanding of what is included on each day of their trip, including details such as accommodation information, pick-up times, transfer and tour durations, and how much time will be spent traveling on any given day.

In resulting itinerary builder system is to showcase a professionally designed itinerary quickly and make the customer follow-up strong after quotation sharing and convert them to business.

Travel Itinerary Builder is a modern itinerary builder that not only simplifies your initial search but also assists you in managing your other travel services – flights, hotels, cars, transfers, excursions, and so on. You can easily modify and improve your itineraries by adding images and changing the text. These minor details in an itinerary presentation are extremely beneficial in attracting customers.

With a powerful and effective Travel Itinerary Planner, you can simply create and deliver the best itineraries and travel deals to your customers. It doesn't matter if your customer is looking for trips to exotic islands, family vacations, cheap travels, or anything in between, you will be able to fulfill the needs of all.

What are the best online travel itinerary builders?

With today's plethora of travel options, keeping track of which itinerary is best is becoming extremely difficult. We make travel planning simple, enjoyable, and fast! Easily search and compare the time, duration, and cost of various modes of transportation, ranging from trains and flights to buses, rideshares, and traveling.

Our online travel itinerary planner is ideal for travel professionals and travel agencies looking to provide unique and memorable travel experiences to their valued customers.

Our Travel Agent Itinerary Builder has options for creating personalized, dynamic, and automated itineraries. Travel agents and tour operators can use pre-loaded products or integrate the tour builder with a wide range of GDSs or APIs to create multi-destination, day-by-day itinerary details.

It is simple to combine services like flights, accommodation, transfers, and activities to create an itinerary that meets the customer’s needs.

We simplify tour operator travel with its unique and smart Itinerary Builder. We use cutting-edge technology to assist travel agents in organizing, centralizing, and automating their agency's business operations.

All of these functionalities can greatly reduce manual effort, and turnaround time, and improve the bottom line for travel agents. As a result, our Travel Itinerary Website is one of the best travel itinerary apps on the market, with a variety of features that will surely boost your sales.

Why Our Itinerary Builder Software?

We are the best itinerary builder and planner, offering you all travel-related information on a single platform. We allow you to find and select destinations, view maps, add and modify attractions, manage hotel reservations, and do other activities.

For tour operators, we offer an automated itinerary builder. We significantly streamline tour operator travel with its unique and smart Itineraries.

Our Itinerary Builder Software is ideal for travel professionals and travel agencies who want to provide their customers with unique and memorable travel experiences.

With our itinerary builder software, you can assist your customers by providing hotel e-check-in and a simplified payment process, as well as a quick and easy chatting platform for quick conversations with respective team members. It also helps you to effectively solve your customer’s travel-related queries with a click of a single tap.

We help travel agents organize, centralize, and automate their agency's business operations by utilizing cutting-edge technology.

We develop the Itinerary Builder for Travel Agents to provide their travelers with a continuous flow of information that involves not only itineraries but also hotel information and flight tracking.

Our incredible and sophisticated Itinerary Builder Software assists you in making your customers' journeys easier. It is the best itinerary builder software and planner, bringing together all of your travel-related information on a single platform.

You can make your travel easier by using our smart Trip Planning Tool. Use the best itinerary planner on the web to get all of your travel data in one place. This is where you can set goals, look at maps, and add attractions, hotels, and activities to create the perfect itinerary.

It allows travel agents to create customized itineraries based on their customers' preferences, making trip booking easier and improving customer experience.

With its unique and smart Itinerary Builder Software, we help you streamline your customers' travel. It is the best itinerary builder and planner software, bringing all of your travel-related information together on a single platform.

It lets you search for and select destinations, view maps, add and modify attractions, manage hotel reservations, and engage in other activities.

Our travel itinerary software assists travel agents and tour operators in developing day-by-day itineraries for their customers that include every aspect of a trip, regardless of how complex it is. Using our adaptable itinerary builder as your back office software, you can build pre-packaged or fully bespoke itineraries to attract your customers.

It performs as a travel agency BackOffice automation, providing services such as payment schedules, supplier management, and invoicing. Eventually, we simplify all of the agency's operations and make management easier.

When developing the Best Travel Itinerary Planner, our team ensures that all features and functionalities are included. As a result, we provide one of the best travel itinerary apps on the market, with several benefits that will undoubtedly increase your sales. After using our itinerary, you will certainly recognize that it is one of the best itinerary builders for your travel processes.

Mentioned below are a few points that will inform you about the benefits of developing a detailed travel itinerary

Enables you to win more clients.

A detailed itinerary from deals facilitates tour operators and travel companies to deliver the best travel service that will make the clients' revenue worth spending on vacation plans. It completes them more than everything else does.

Excite Customers

Nothing makes a strong presence as a detailed travel itinerary does. It fully engages clients and leaves the creators with a positive impression in the client's hearts. It acquires the regard for tour operators and inclining to what they say. When the itinerary is structured with each minor detail as needed, the client gets the impression that customized trips are being planned for them.

Increase the Ease

A well-planned and detailed itinerary will provide travelers with specific information for their daily excursion, such as where they will be today and what they will see, vehicle data, pickup and drop dynamics, and day-by-day travel time. This would reduce the stress during the journey. This allows them to enjoy the excursion without making any incorrect assumptions, and it makes the travelers a happy clients for life.

Build More Desirability

Each customer compares travel itineraries with other tour operators/organizations. Overall, they want the best for themselves after spending their money. As a result, easily accessible administrations, hotel stays, and meal plans, as well as precise costing data, would help them contrast given citations and others, making them more likely to be chosen among others. Something that adds more attributes to your arrangement than competitors.

How does our travel itinerary builder help travel agents & tour operators?

Within the itineraries, you will be able to add services and details to include:

  • Day-by-day itinerary and destinations
  • Flights with all relevant data, from flight numbers to seats chosen
  • Accommodation details, including a description, images, address, and check-in and check-out dates and times
  • Transfers from A to B, such as airport pick-ups and drop-offs or transfers to major attractions
  • Activities and excursions for each day

Key Features of the Travel Itinerary Builder that we offer

  • Create tailor-made itineraries in minutes
  • With a single click, you can book, modify, or cancel a part or entire itinerary
  • Dynamic pricing of all your itineraries
  • It aids in pricing strategies
  • Simplifies and aids in all phases of planning, including research, negotiation, administrative, marketing, and departure.
  • AI-Based Itinerary building system
  • Robust and sophisticated automated follow-up system
  • Automated payment follow-ups
  • Centralized Billing Systems
  • Supplier management
  • Customer management
  • Auto Quotation
  • Easy set up for itinerary layouts and predefined day-by-day packages
  • Day-to-day schedule and activity management
  • The itinerary can be enabled or disabled
  • A reliable and advanced automated follow-up system
  • There are numerous locations to choose from.
  • User-friendly and mobile-friendly
  • Set up your cancellation policy.
  • Manage itinerary history
  • Send email to customers
  • 24/7 itinerary builder
  • Accessible from anywhere anytime
  • Fully customizable package
  • Detailed solutions such as flights, hotels, transportation, activities, etc.
  • Itineraries that can be dispersed to customers via email, weblinks, or PDF
  • Offline itinerary app – Customers can use their Smartphones to view their trip itinerary and access documents without using up data.
  • Define your terms and conditions.
  • All of the packages are completely customizable.

Save time. Impress clients.

The simple way to manage client details and create trips that sell..

Travefy Trip on iPhone and Computer

Create beautiful itineraries and quotes.

Add tours, accommodations, flights, transportation, and cruises. Set times, add notes, upload documents... fill out details to your heart's content.

“Hi Beth, here are all the details for your river cruise. You're going to love it!”

Beautiful on screen and paper.

Present the trip via a mobile-friendly link or our unbranded Trip Plans App for iPhone and Android. Export a gorgeous PDF for those clients that love seeing the trip on paper.

Travefy Trip on Smartphone and PDF

Stay organized.

Simplify your day to day with all of your client details in one PCI-compliant system. Schedule automated tasks and securely collect client info.

Travefy Simple CRM + Forms + Credit Card Authorization

Your clients will think you spent countless hours planning their trip.

(we won't tell them you spent minutes.).

Travefy Database Search Interface

Automatically add places from our database.

Just type the name of restaurants, POIs or hotels and we'll add all the details—including Virtuoso amenities.

Travefy Place Editing Interface

Customize everything before presenting.

Don't want to give the client all the details quite yet? Just remove what you don't want to share.

Travefy Multimedia Window Interface

Sell the client with stunning imagery and video.

Create beautiful image and video galleries for a stunning trip that sells.

“I started the trial, did one proposal, and five hours later paid for a full year. AMAZING!! I love it!” — Elaine Bylos, Luxury Travel Consultant Jet Sail Explore

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Travefy Pro

Take care of your clients on the go..

Android app on Google Play

Even if you are away from your desk, view any of your client itineraries and chat with clients on the go.

Trip Plans Icon

Finally, an app your clients will love.

Your clients get a free, simple app to view their itinerary and receive updates from you. Offline-mode included!

Travefy Pro and Trip Plans App

Want to use your own content? We're glad you asked.

Use your expertise to build a library of saved places, content and destination information you can use over and over again.

Travefy Custom Inventory Builder Interface

“I love Travefy! It makes me look like a rock star and is easy to use.” — Dana Peppers, Owner Pursuit Travel Agency

Travefy City Guide Content

Add Beautiful City Guides.

Engage your clients with stunning destination content from over 640+ destinations and 50,000 points of interest.

Travefy Trip on iPhone and Computer

Global flights database and GDS support.

Use a live flights database to import flight itineraries with schedule and gate information.

Travefy Trip on iPhone and Computer

Import From 100+ Suppliers

Import cruise and tour itineraries from over 100 leading suppliers.

“Itineraries that took 3-4 hours to create now take about 30 minutes.” — Miki Taylor, Owner Taylor & Co Travel

Team Diagram

Work as a team.

Works as a team with a shared content library and access each others' itineraries. Admins can keep tabs on all the work being done.

Automatic Flight Updates

Automatic flight updates.

Save time managing flight schedule changes. Travefy automatically updates all flight times and terminal/gate information for you.

All-Inclusive

Sign up in seconds to start using the magic..

Your clients are going to be so impressed!

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itinerary builder for travel agents

Itinerary & travel management made easy

Simplify & automate your travel business with tripcreator. designed for mices, dmcs, and travel agents, reducing unmanageable, manual work to enhance efficiency for you and your team..

itinerary builder for travel agents

Extreme Time Saver

Reduce repetitive work with easy re-use of itineraries, prebuilt libraries with destination info, images and much more.

Increase Your Sales

Create high-converting proposal & itinerary pages and see who engages with your content.

No Limits or Hidden Fees

Create unlimited itineraries and stop whenever you want. Monthly or yearly payment is up to you.

Professional Appearance

Create a professional impression with endless appearance and white-label options.

TripCreator is your workspace

Advanced itinerary builder, set customer pricing to itineraries in a simple or detailed way, distribute rich and dynamic itineraries, complete itinerary booking in one place.

Add product and content items to your itineraries easily and use the drag and drop feature for a faster date and time rescheduling.

Advanced itinerary builder

You can choose to display no pricing, only the total price, a detailed price breakdown, total category prices or only the total price - but also show the itemised list of inclusions, all depending on the itinerary in question.

Set customer pricing to itineraries in a simple or detailed way

Easily share beautiful white-label itineraries online via email or a shareable link. View itineraries on screen as PDF or have them printed.

Distribute rich and dynamic itineraries

Say goodbye to multiple tabs. An itinerary is booked all at once or item-by-item in a single checkout.

Complete itinerary booking in one place

Huge positive changes in productivity

Our customers are experiencing huge positive changes in their productivity and conversions

Increased productivity

More conversions

Faster itinerary creation

Itinerary Mobile APP

An app your customers will love

A platform across devices. Your customers get a simple free app to view their itinerary and receive updates from you. Includes both offline and online navigation .

Give it a spin with: TC-PDWCOA2D

Itinerary Mobile APP Apple iOS

Our customers rely on TripCreator to improve response, increase production and conversation.

My customers were delighted and commented on how exciting our proposals were – giving them images – maps and videos on the products they were interested in giving them more information than they had previously had giving more confidence to book with my company.

Josh Brown | Owner and Founder, The Josh Brown Company

Itinerary inspiration

itinerary builder for travel agents

Trusted by over 350 businesses all over the world

Make real work happen.

Get a 1-1 demo that’s customized around your specific needs.

Contact info

+354 415 5100, [email protected], ármúli 32, 108 reykjavík, iceland, join the newsletter.

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Free professional itinerary and quotation builder

Fast, Functional, Attractive Itineraries to boost your Travel Business

(free forever)

Travel agency software, Itinerary Builder, Quotation Builder

Meet TourSoft Systems

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Free Itinerary Builder

OUR NEW ITINERARY BUILDER IS AN ENTIRELY NEW EXPERIENCE FOR CREATING ITINERARIES QUICKLY FOR YOUR CUSTOMIZED / BESPOKE TOURS. WITH FEATURES LIKE AUTO SAVE AND REUSABLE DAYS, YOU CAN MOVE SWIFTLY ACROSS SCREENS AND GET THE WORK DONE IN NO TIME!

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CRM for travel agencies

Travel companies are late to adopt CRM software as a standard software to manage data, but Toursoft CRM gives you the simple and effective solution to manage:

  • Contact data
  • Prospects and requests
  • Itineraries and Quotations
  • Destination know-how

Manage your travel library

As a tour operator, your destination know-how is everything for your business. Toursoft makes it easy to create and search library records for location-specific items only you know about. Save items in your library as:

  • Accommodations
  • Itinerary days

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Focus on what matters the most

As a tour operator, building itineraries and sending quotes quickly is the name of the game. In an online world, it is evident that whoever provides the quickest solution wins. Toursoft is designed to help you achieve just that. Toursoft is for you if:

  • You are a tour operator, travel agency or consultant
  • You need to create customized travel plans for your clients
  • You want to be an expert in your destination
  • You need to provide Quotations to hundreds of customers per month

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Itinerary Builder Beyond Your Expectation

BUILDING ITINERARIES REQUIRES CONSIDERATION OF MANY VARIABLES. TOURSOFT MAKES IT SIMPLER BY ALLOWING TRAVEL AGENTS BUILD ONE BLOCK AT A TIME.

Build Quickly

Build itineraries quickly with an easy-to-use interface, auto-saving and reusable itineraries – increasing the efficiency of your agency.

Visualize with Maps

Use maps to locate nearby locations, identify distances and better plot the itinerary.

Share with Contacts

Itineraries can be shared with customers online quickly and beautifully. Agents will receive in-app as well as email notifications about customer actions.

Receive Feedback

Customers can comment or share feedback on the Quotations shared with them. Improve the itinerary plan using the feedback sent by the customer on different versions.

Easily Configurable

Configure the itinerary builder with parameters unique to your organization. Use your own percentages and payment terms.

Reuse Library Data

All data, including the actual Quotations, can be reused to create a new travel plan. Library data like accommodations, activities, transport, and itinerary days can be added to the library while building a Quotation.

profile

" Pros: easy to communicate and fast respond with full detail Cons: should make more promote to all market in the world to know more about toursoft "

Loun V. Sokhortey Travel and Tours Ltd (Cambodia)

" Pros: easier and faster for creating the itineraries Cons: for me, there is nothing to say about this topic"

Amith D. Amith Tours and Travels Pvt Ltd (Sri Lanka)

"We are currently working with Toursoft. I find myself fortunate to find them and promise to go together for miles. The members of the team are so helpful and easy to get in touch with."

Himal Shrestha Accessible Adventure Pvt Ltd (Nepal)

"I started using this software for my agency and I must say that I'm finding it very well my customers really appreciate my travel programs and graphics. I am really appreciating their assistance."

Marco Loreti Discover Local Thailand (Thailand)

"An amazing software, super useful and the attention from TourSoft team is a 10/10. Thanks a lot"

Ximena Aritzmendi Ruta de Papel (Spain)

Easy four step process to get started.

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Sign up for free and get started in 5 minutes!

02 Build your team

Add your team members to the system and assign them roles

03 Create data library

Create your data library with accommodations, activities, transport, and more.

04 Start building

You are set to start creating Contacts>Prospects>Quotations

Request a Free Demo of TourSoft

itinerary builder for travel agents

Create free account!

Get started today!

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Tour or Travel Itinerary Builder Software for Travel Agents

CRMtravel™ is the Best Itinerary Builder Software for travel agents in 2024. Create an Itinerary in just a few Clicks with CRMtravel™ Software.

itinerary builder for travel agents

Best Itinerary Builder Software for travel agents in 2024

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By Nitin Dhanka

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REVIEWED By Kewal Bertwal

YouTube channel of CRMtravel™

  • 1- What is an Itinerary Builder Software?
  • 2.1- User-Friendly Interface
  • 2.2- Customization Options:
  • 2.3- Client Profile Management:
  • 2.4- Vendor Management:
  • 2.5- Group Travel Planning
  • 2.6- Cost Estimations and Quotes
  • 2.7- Payment Processing
  • 2.8- Document Management
  • 2.9- Scalability
  • 3.1- Efficiency in Time Management
  • 3.2- Personalization
  • 3.3- Error in travel planning
  • 3.4- Collaborative Features
  • 3.5- Effortless Access to the Client's Information
  • 3.6- Enhanced Productivity
  • 3.7- Cost Savings
  • 3.8- Customer Support
  • 3.9- Reporting and Analytics
  • 4.1- Smooth Workflow
  • 4.2- Transparent Billing
  • 4.3- Free Demo Session
  • 4.4- Obtain Desired Results
  • 4.5- Safe and Secure
  • 4.6- Fast and Responsive
  • 5- How to use Itinerary Builder provided by CRMtravel™ Software?

Explore Our CRMtravel™ Software. Drop your Email

What is an Itinerary Builder Software?

An Itinerary Builder Software is a tool or application designed to assist tour operators and travel agents in planning and organizing travel or event schedules. It is a powerful tool of CRMtravel™ Software designed for the travel industry. It allows tour operators and travel agents to create detailed and attractive itineraries for trips, vacations, or any planned activities in a single click.

Itinerary Builder Software for travel agents

Travel agents can share itineraries on Whatsapp, and Email with just one click, increasing productivity and profitability. It helps the travel industry grow very fast.

Key Features of Itinerary Builder Software

Itinerary builder software for travel agencies is a crucial tool for creating, managing, and sharing travel plans for clients. Here are the key features of such software:

User-Friendly Interface

In today's world, travel agents seek the convenience of effortlessly arranging travel itineraries in a customization mode for clients. They look for user-friendly interfaces that can make the process easier, for travel agents regardless of their technical expertise.

Customization Options

Itinerary Builder software is aligned with the ability to customize itineraries based on client preferences.

Client Profile Management

Comprehensive client database for storing and managing customer information, preferences, and travel history.

Vendor Management

Tools for managing relationships with travel service providers, such as airlines, hotels, and tour operators.

Multi-Destination Support

Capabilities to create itineraries that involve multiple destinations, stopovers, and complex travel arrangements.

Cost Estimations and Quotes

Tools to generate detailed cost estimates and quotes for clients, including a breakdown of expenses and services.

Payment Processing

Integration with payment gateways to facilitate secure online payments for bookings and travel- related services.

Document Management

Storage and organization of essential travel documents, including passports, visas, travel insurance, and other client-related information.

Scalability

The software should be able to scale as the travel agency grows and handles a larger volume of clients and itineraries.

Travel agents can have many advantages from itinerary maker software. Here are some benefits you may carry on your travel planning:

Efficiency in Time Management

Itinerary builder software streamlines the laborious process of crafting travel plans. It offers clients the ability to manage their travel on one platform only.

Personalization

These software solutions empower travel agents to create highly personalized itineraries that cater to individual preferences. This enhances the overall travel experience, leaving clients more engaged and satisfied.

Error in travel planning

This itinerary software reduces the risk of common planning errors, such as double bookings or logistical conflicts and confirmation delays. The outcome is smoother, error-free trips for clients, which improves the professional image of travel agents.

Benefits of Itinerary Builder Software

Collaborative Features

Agents can readily share itineraries with clients, who can provide input, ensuring that the final plan aligns perfectly with the client's desires. Many itinerary builder tools facilitate seamless collaboration between travel agents and clients.

Effortless Access to the Client's Information

Travel agents can develop comprehensive travel profiles for each client, enhancing efficiency and overall customer satisfaction.

Enhanced Productivity

With the support of itinerary builder software, travel agents can efficiently handle a range of clients while maintaining the quality of service. This increased productivity which led to higher revenue and business growth.

Cost Savings

The client deserves the best pocket-friendly travel mechanism. Automation of various tasks and error reduction contribute to cost savings for travel agencies. This reduces operational expenses, enabling more competitive pricing and improved profit margins.

Customer Support

Access to reliable customer support and training resources for travel agents using the software.

Reporting and Analytics

Generate reports on bookings, revenue, and client preferences, helping agencies refine their offerings.

Why Choose CRMtravel™ Software for Itinerary Builder?

When considering the ideal solution for itinerary creation, look no further than CRMtravel™. It gives you B2B travel software , B2C travel software and much more which helps in the growth of travel industry. The first choice for itinerary maker software designed for travel agents. When selecting the right itinerary software for travel agents , CRMtravel™ Software is the sole expert; here's why:

Smooth Workflow

With the CRMtravel™ itinerary process, you can design detailed and personalized travel plans along with your travel agents. This streamlined process ensures that agents can efficiently manage their clients' itineraries with ease.

Transparent Billing

CRMtravel™ itinerary builder believes in transparent billing, ensuring that travel agents have a clear understanding of the costs involved in all sections. It is designed to be hassle-free, allowing you to focus on your clients, not complex financial details.

Free Demo Session

Discover the powerful capabilities of CRMtravel™ with a free demo session. It will help you to make the right decision.

Obtain Desired Results

With CRMtravel™, you can consistently deliver precisely what your clients desire. The itinerary builder empowers travel agents to craft highly personalized itineraries, ensuring every trip is a tailored, memorable experience.

Safe and Secure

Rest assured that your client data and travel plans are safe and secure with CRMtravel™. The itinerary maker employs better security measures to protect confidential information, providing peace of mind to agents and clients.

Fast and Responsive

CRMtravel™ is designed to cope with the fast-paced era and ensures that you can efficiently create and manage itinerary builders, make real-time updates, and adapt to changing client needs without delay.

How to use Itinerary Builder provided by CRMtravel™ Software?

CRMtravel™ is the ultimate choice for travel agents looking to excel in the industry.

How to use Itinerary maker Software

1. Create your profile: With this software, you can update travel agencies, agents, and clients' profiles, such as general information, preferences, past travel history, and special requirements and criteria. So that you will get the perfect Inputs and data when travel agencies put this information in the CRM system to build a solid client profile.

2. Client's needs: Today’s travel agencies utilize the data stored in your CRM system to understand the client's preferences and travel habits. This will guide you in creating personalized itineraries that cater to your specific desires.

3. Itinerary Creation: Use the itinerary builder software to craft detailed, day-by-day travel plans. Arrange all aspects of the trip, including flights, accommodations, activities, and transportation, while considering your client's preferences and any special requests.

4. Real-time Collaboration: Share itineraries with clients, allowing them to review, suggest changes, and provide real-time feedback.

5. Time Savings: The streamlined process compliments you to handle more clients and bookings while maintaining the quality of your services.

6. Client Budgeting: Utilize the software's cost estimation capabilities to provide your clients with transparency on the expenses associated with their travel. This helps with budgeting and ensures a hassle-free payment process.

7. Storage and Access: Store completed itineraries within the CRM system for easy access. This allows you to refer to back trips and preferences when planning future travel for the same client.

Still if you want to ask something

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Welcome to Trawex

Get our Flight API for the best fares in the market

Tour itinerary software.

Make travel planning easy with a powerful Tour Itinerary Software. Inspire travelers with a complete and personalized tour guide.

Trusted by World’s Leading Travel Brands

Cleartrip

Tour Itinerary Software - Essential Tool To Create Impressive Customized Day-wise Itineraries

Tour itinerary software by trawex is the most advanced platform for real-time planning and booking of personalized travel experiences. offer your clients to create their dream itinerary with our intuitive trip planner..

What is Tour Itinerary Software?

Tour Itinerary Software is trip quotation software with the key role in itinerary creation, trip Itinerary customization to keep track of day-to-day itineraries, itinerary scheduling to create customized itineraries based on customer requirements, and developing the best customer experience to maximize bookings.

The trip builder system is designed to help travel agents, tour operators, and agencies better respond to their clients' requests while also keeping track of activities such as itineraries, meals, booking, and scheduling. It also builds travel, package, and tour designs that optimize sales for the best results.

Trip Builder enables travel agents to design itineraries and customized travel software for Travel, Tour, Activity, and Car Rental Operators to build customized trip itineraries based on client preferences and make trip booking easy, hence increasing customer satisfaction. 

It is also a comprehensive Trip Itinerary Planner that includes the key roles of itinerary creation and itinerary customization to build trip quotations and keep track of activities such as scheduling, itinerary, booking, and inventory to automate the travel process and increase bookings and customer revenue.

Online travel consultants can quickly design personalized itineraries that cater to each client's specific preferences while creating an end-to-end holiday plan.

Why every Travel Agent needs Tour Itinerary Software?

In today’s fast-paced world, travelers are always looking for ways to simplify their trip plans. A trip planner software is the ideal solution for these requirements, providing various advantages that make the planning process easier and more pleasant. 

A travel itinerary builder tool simplifies and automates the process of planning and organizing trips. They are especially beneficial to tour operators and travel agencies who want to build a personalized vacation plan or itinerary for their clients. These platforms offer convenience, flexibility, and cost savings to travelers.

This tool enables OTAs to create detailed schedules for their clients’ journeys, incorporating activities, accommodations, transportation, and other relevant details. Users can input destinations, dates, and preferences, and the itinerary builder generates a comprehensive plan that can be accessed and modified easily.

Trawex knows how essential itinerary builders are to enhancing your offerings and guaranteeing client happiness. 

Trawex is a leading travel technology company that provides the best Trip Builder Software, which assists travel agents and travel organizations in creating customized itineraries and managing trip scheduling, itinerary, and booking to automate day-to-day operations and enhance bookings.

Our team develops the best Trip Builder Software which is designed for Tour, Travel, Packages, Activity & Car Rental automates the sales process, and simplifies the booking process by providing customers with Trip Builder Software with an online booking engine to increase bookings and revenue.

How does a Travel Agent benefit from advanced Itinerary Builder Software?

Tour itinerary software can benefit a wide range of individuals and organizations. Travel agents, event organizers, and tour operators can all profit from tour itinerary software. 

This software can assist in simplifying processes, automate itinerary planning, and increase efficiency, resulting in savings in time and resources. Tour itinerary software could enhance the consumer experience by offering real-time updates on the tour's schedule, transportation, and other relevant details.

It enables you to find and select destinations, see maps, add and modify attractions, manage hotel booking, and other activities. It’s simple and engaging interface is best for generating perfectly planned itineraries.

How does Tour Itinerary Software benefit travelers?

Tour itinerary software is a tool beneficial for travelers to automatically create appealing trips like a pro. It enables customers to build personalized itineraries based on their budget, preferences, and interests, so avoiding unexpected hassles. The software can suggest popular tourist destinations, activities, and excursions, and create a detailed itinerary that includes all the necessary details.

Using tour itinerary software can help travelers save valuable time in planning their trips, ensuring that all important details are incorporated and organized in one place.

Why Trawex’s Itinerary Builder Software?

Trawex's Itinerary Builder Software is ideal for travel professionals and agencies that want to provide unique and memorable travel experiences to their valuable customers.    Trawex’s itinerary builder is an innovative platform where you can create stunning itineraries within minutes. It allows you to fully customize your day-by-day plans and share them easily.

The software is designed to aid in a smooth workflow by giving you easy itinerary creation options. It has several automated features that save you the time and effort required to create an accurate and appealing trip itinerary.

Trawex's Travel Agent Itinerary Builder makes it easier for you to streamline your customers' trip plans. It is the best itinerary builder software and planner that provides you with all the travel-related data under a single interface. It enables you to find and select destinations, see maps, add and modify attractions, manage hotel booking, and other activities. Its easy and interactive environment is best for generating perfectly planned itineraries.

It includes extensive capabilities such as itinerary creation, itinerary customization, bookings, third-party inventory integration, payment integration, mobile-friendly design, multicurrency, and multilingual support to help businesses enhance productivity and profits. 

The benefit of the Trip Builder System is that it collects all travel data for hotels, flights, tours, and transfers in one place and creates sophisticated personalized travel itineraries to assist travel agents and consumers in better planning their trips.

With easy integration with the travel booking software , it makes work easier for travel agents and businesses. Now, agents and operators can create itineraries tailored to the needs of an individual consumer. It is an excellent way to gain positive reviews, increase customer satisfaction, and grow your business.

Discover the advantages of Trawex’s Trip Planner

For your customers

Offer customers the option to personalize their journey using a single system, saving their time. 

Make it easy for them to follow the route by providing an intuitive map. 

Allow them to maintain a global view of the expenditures of the trip. 

Enable them the option to save the itinerary and thus they will be able to resume it as they had configured it. 

Make it simple for them to consult the complete itinerary under a single booking. 

For your Tourism Business

Add specific travel details to the tour plan for a more seamless process.

Allows your clients to get the best deal on their ideal vacations.

Our cost-cutting Itinerary Tool is accessible from any platform, including mobile, tablet, and desktop.

You will improve competitiveness and increase sales by offering new ways to distribute your product.

You will offer a modern web and product format aligned with current tourism trends.

Key features of Travel Itinerary Builder Software :

Itinerary Builder: One of the most important features of Tour Itinerary CRM Software is the itinerary builder. It enables travel experts to generate detailed, multi-day itineraries for their customers. They can create an in-depth vacation itinerary by including locations, activities, accommodation, transportation, and other details. Customers can visualize their trip using features such as maps, photos, and descriptions in the itinerary builder.

Booking Management: In addition to the Itinerary Builder, Tour Itinerary CRMs have features for managing bookings and payments. These technologies can help travel professionals track reservations, generate invoices, and process payments. This streamlines the booking process and ensures that all financial transactions are accurately recorded.

Customer Relationship Management: A Tour Itinerary CRM is a customer relationship management system that has been specifically developed for the travel industry. It enables travel agents and tour operators to manage consumer connections and establish long-term connections with their clients. This can include features like consumer profiling, lead management, and marketing automation.

Reporting and Analytics: Itinerary builder software offers reporting and analytics features, allowing travel professionals to track their performance and make data-driven decisions. These tools can provide insights into customer behavior, booking trends, and other key metrics that can help travel agents and tour operators enhance their operations.

Collaboration Tools: Travel itinerary software facilitates collaboration between travel businesses, clients, and even third-party suppliers. It facilitates real-time communication, allowing stakeholders to engage, provide feedback, and update the itinerary. This assures seamless coordination throughout the planning process.

Integration with Booking Platforms: The software incorporates booking platforms to streamline the booking process. Users can directly link or embed travel bookings, such as flights, accommodations, and activities, into the itinerary. This streamlines the booking process for clients while providing accurate and up-to-date information.

Mobile Accessibility: Travel itinerary software frequently includes mobile apps or mobile-compatible interfaces, allowing users to view and manage itineraries on the go. This ensures that clients and travel business associates can access the itinerary anytime, anywhere, making it convenient and easily accessible during the trip. 

Real-Time Updates: The software provides real-time updates and notifications to keep customers informed about any changes or updates to the itinerary. This includes alerts for flight delays, rescheduled activities, or any other pertinent information. Real-time updates ensure that everyone involved is aware of the latest information and can adjust plans accordingly. 

Data Analytics and Reporting: Many travel itinerary software provide analytics and reporting capabilities. This enables travel companies to acquire information about customer preferences, popular destinations, and activity options. Data analysis enables businesses to customize their offerings, improve customer satisfaction, and make data-driven decisions to enhance their services. 

Customization and Branding: Travel itinerary software often allows travel businesses to customize and brand the itineraries with their logo, colors, and contact information. This enhances the professional appearance of the itineraries and strengthens the travel business's brand identity. 

Key Benefits of Travel Itinerary Builder:

Tour itinerary software offers several key benefits for travel businesses. Take a look at the advantages listed below–

Increased Efficiency: Tour itinerary software automates itinerary creation and maintenance, saving time and effort for travel companies. It simplifies the planning process by suggesting popular destinations, attractions, and activities, and allows for easy customization based on customer tastes.

Personalization: Tour itinerary software allows travel organizations to build personalized and bespoke itineraries for their customers. They can easily combine client preferences, budget constraints, and specific travel goals into the itinerary, resulting in a unique and personalized experience.

Enhanced Customer Experience: By providing well-organized and detailed itineraries, travel businesses can enhance the overall customer experience. Clients have access to all relevant information, such as airline details, accommodation bookings, activity schedules, and more, making their trip experience more convenient and delightful.

Collaboration and Communication: Tour itinerary software enables collaboration between travel businesses, clients, and even third-party suppliers. This facilitates seamless communication, allowing for real-time updates, feedback, and adjustments to the itinerary. This level of collaboration ensures that each stakeholder is on the same page and can contribute to the itinerary planning process.

Upselling Opportunities: Travel Agent Itinerary Builder can also serve as a platform for showing additional services and upselling opportunities. For example, travel businesses can include options for guided tours, special experiences, or local recommendations within the itinerary. This allows travel companies to increase revenue and deliver more value to their customers.

Data Analysis and Insights: Tour itinerary software frequently includes analytics and reporting features, enabling travel companies to get useful information regarding customer preferences, popular destinations, and activity options. This data can be used to boost future offerings, identify trends, and tailor services to better meet customer needs.

Follow-up reminders: With an efficient Travel Agent Itinerary Builder, you will receive regular follow-up reminders. It is extremely easy to enter the booking data into the system. That way, it will be included in the invoice automatically.

Real-time Information: The trip itinerary tool allows you to provide instant updates to your clients, including changes to routes, activities, and travels. Thus, travelers get updates about delays, cancellations, or last-minute changes at any time in the journey.

Tracking sales: One of the key advantages of using a Travel Agent Itinerary Builder is the ability to keep track of total sales generated. That way, you can keep the business organized and work consistently. It also helps in building itineraries as you can see which recognize gets the maximum sales. 

Increased efficiency: Having a Trip Builder Quotation is a valuable tool for your travel business. You can create itineraries and email quotations based on the package. It is an excellent technique to increase the efficiency of your organization. You can even reduce workload and cut down operational costs. 

Excellent inventory management: Another advantage of Travel Agent Itinerary Builder is flawless inventory management. It is vital to be aware of the travel services you have in stock so that you can create travel itineraries accordingly. That way, you can update or make changes to the upcoming travel plans.

So, what are you waiting for? Get in touch with us and get started with building a modern Travel Agent Itinerary Builder today!   

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Trawex platform currently empowers 1000+ customers across 4 continents, 10000+ bookings a day, 1000000+ travel searches a day, across 200+ suppliers, 600,000+ hotels, 1000+ airlines, 200,000+ activities, 30,000+ cruise itineraries and much more for your brand..

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itinerary builder for travel agents

7 Free Travel Planning AI and ChatGPT Apps to Get an Instant Itinerary

Quick links.

  • PLAN by ixigo
  • Trip Planner AI
  • Vacay Chatbot
  • Layla, Wonderplan, and PLAN by ixigo are AI travel planning apps with customizable itineraries.
  • iplan.ai offers detailed itineraries for popular tourist cities based on interests and budget.
  • Curiosio plans road trips on all continents, while Trip Planner AI helps with activity selection and cost estimation.

You can tell a travel agent your preferred dates, the place you want to visit, and your budget, and expect a full itinerary of what to do there based on your preferences. But can AI do the same job?

These free travel planning apps use AI and machine-learning tools like ChatGPT to prepare an itinerary for you in a few seconds, and we took them for a spin.

Layla describes itself as an AI trip planner, meaning you can use it to decide your vacation destination, create itineraries, and find suitable hotels and flights.

If you are uncertain about your destination or would like suggestions, you can ask Layla for advice regarding your trip. Otherwise, enter your destination and ask Layla to create your itinerary. Within a few seconds, you'll get a detailed plan for your trip.

As Layla is a chatbot, you can enter a prompt to ask it to change your itinerary. For instance, ask it to focus more on outdoor activities or include local restaurants. If you're unsatisfied with the activities planned on any particular day, you can give instructions and ask Layla to regenerate that part only.

Once you've perfected your itinerary, you can share it with your friends via a URL or add it to your bucket list.

2. Wonderplan

Wonderplan is a wonderful AI tool for planning your trip. To create your itinerary, Wonderplan first asks you to enter your destination country and city, your budget, the number of days you'll be staying, and your interests.

It then creates a travel plan within a few minutes, displaying various places to visit, their descriptions, and the time usually spent at each location. Although Wonderplan doesn't show the trip map, it does provide a link to Google Maps for each place.

It also displays different types of accommodation available (like Airbnb, hotel, or hostel) and their respective costs. Similarly, there are details about transportation, food, and activities. This way, you can estimate the potential cost of your trip.

In addition to your itinerary, Wonderplan also shows essential information about the country you're visiting. These include the currency conversion rate, electricity plug type, languages spoken, weather, and popular conveyances.

3. PLAN by ixigo

PLAN by ixigo starts by asking you about your dream destination. Then, it provides an option to describe the type of experience you want to have. This is just like a ChatGPT prompt, so you can enter anything you wish.

For example, you can specify the duration of your stay, your interests, the kinds of activities you're looking for, whether you have a family with you, and so on.

But if you can't think of any prompts, PLAN by ixigo provides a few trip ideas, so you can always select those. PLAN by ixigo then shows a day-wise plan, showing what you can do in the morning, afternoon, and evening.

However, if the suggested itinerary doesn't sound appealing, you can again enter a prompt to edit it.

4. iplan.ai

While iplan.ai doesn't mention which AI or machine-learning algorithm it uses, the results are fantastic enough to gloss over that. The app works beautifully on phones to give you a full itinerary for any one city at a time, depending on how many days you have there.

The app first asks you to name the destination city. As far as we checked, iplan.ai works best for popular tourist cities, not offbeat or obscure travel. Next, note how many days you will be there, and then choose your free time each day—a cool step to ensure a better itinerary if you already have some plans, but not a whole days worth.

Tell iplan.ai if you're traveling solo, as a couple, with family, or with friends, and then choose your interest among topics like history, art and culture, nature, entertainment, shopping, food, sports, relaxing, etc. Finally, choose between an economy, normal, or luxury budget.

After a few minutes, iplan.ai gives you a day-wise itinerary for your trip. It's plotted on a map so you can see all the locations, and each point of interest has a brief description along with estimated travel time.

The app has both free and paid plans. With a paid account, you can share the trip plan with your friends and access it offline. Another limitation of iplan.ai is that you can't get an itinerary for a multi-city trip. For now, you'll need to make a plan for each city you're visiting, one at a time.

Download: iplan.ai for Android | iOS (Free, Paid)

5. Curiosio

The easiest last-minute travel plan is to get into a car and drive. Curiosio specializes in helping you plan an itinerary for a road trip to several major countries on all continents. It doesn't cover every single place, but the existing collection is impressive enough.

Curiosio uses its own AI engine, Ingeenee, which is trained on several crowdsourced travel-based resources, such as Wikivoyage, Wikipedia, Wikidata, Freebase, DBpedia, GeoNames, OSMNames, and OpenStreetMap. Through this dataset, it can chart an itinerary that meets your requirements across various parameters.

You can set options for a round trip or a one-way trip with starting and finishing points. If there are any places you want to visit on the way, add them in. Then set the number of travelers, dates of the journey, what vehicle you're using, total budget, and whether you want to visit places that spark curiosity or are obscure. The AI will usually give you multiple plans and routes for these options.

The itinerary includes a map of your route and a day-wise breakdown of where you'll be going and what you'll be seeing. Each point of interest is clickable to find more information about it. There are easy ways to share your itinerary with co-travelers, print it out, or even export it to Google Maps. Curiosio is one of the best road trip planners for your next adventure .

6. Trip Planner AI

Trip Planner AI plans a perfect trip to your dream destination. Begin creating your itinerary by entering the city you wish to visit and traveling dates. You can add multiple destinations here.

Then, select the kinds of activities you prefer, the number of people, and whether you're traveling with friends or family. Trip Planner AI asks you about your dietary preferences and budget.

As an optional step, you can specify the place where you'll be staying so that it creates an itinerary accordingly. If you haven't decided on your lodging yet, you can explore hotels suggested by Trip Planner AI.

Finally, Trip Planner AI generates a detailed itinerary, a map, and basic information about the city you're visiting. For each destination, it provides the details of the place, expected traveling time, and cost. Though it provides a complete plan for your trip, you can manually add or remove activities from your itinerary. You can also invite your friends to edit the itinerary and download it as a PDF.

7. Vacay Chatbot

Vacay Chatbot is not a dedicated itinerary maker but an AI chatbot that acts like your travel advisor. So, you can ask it to give travel recommendations, compare different destinations, and, of course, create an itinerary. If you've previously used AI chatbots like ChatGPT, you'll find this trip planner easy to use.

Just enter a prompt specifying your destination and trip details and ask Vacay Chatbot to create an itinerary. You can include details like your trip duration, budget, preferences, number of travelers, etc. The more details you provide, the better your itinerary will be.

One of the downsides of using Vacay Chatbot is that it doesn't provide a map for your trip. However, you can use these apps to plot your itinerary on a map .

All these travel planning AI apps urge you not to use the itinerary as-is and only treat it as a template or guide to begin planning your trip. This is because they currently have several limitations, like databases that aren't recently updated or require specific prompts from the user.

A real human travel agent will still give you a more customized itinerary, but it will cost you a few bucks. If you want a free base guide, more basic travel planning apps are a good starting point.

7 Free Travel Planning AI and ChatGPT Apps to Get an Instant Itinerary

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A man sits in a hammock looking out at Concepción volcano in Nicaragua.

Should I Use a Travel Agent? Our Travel Expert Says It Makes All the Difference.

The new age of travel agents know how to find deals, book off-the-beaten path trips, and get you out of any jam. Here are our travel expert’s favorites.

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Heading out the door? Read this article on the Outside app available now on iOS devices for members! >","name":"in-content-cta","type":"link"}}'>Download the app .

I’ve always thought that planning my own trips was the most cost-effective way, but I’ve been hearing more about travel agents making a comeback and saving their clients a lot of money. What kinds of outdoor trips should I turn to a travel agent for, and are there any who specialize in working with adventurers like me?

Technically, I’m a professional traveler. As a journalist, it’s my job to research and connect with locals to get beneath the surface of a destination. So I have never really used travel agents. What could they plan better than I could?

A lot, it turns out. Over the years, I’ve gotten to know many travel specialists, and I consider them magicians. My big aha moment happened two winters ago on a trip to Iceland . A massive storm shut down internal flights for a day, causing me to miss my return flight to the U.S. Normally, I would have spent frustrating hours on hold with the airline. But because I’d paid $65 to have Ana Gloria Garcia, an air-support specialist at the travel agency EmbarkBeyond, find and book the most affordable and convenient flight option for me, she handled the rebookings while I soaked in the Blue Lagoon.

A woman soaks in Iceland’s Blue Lagoon.

During the pandemic, agents became advocates helping travelers get refunds on canceled flights and trips. As travel has come roaring back, an agent’s superpower is now their access to the best hotel rooms, most in-the-know guides, free amenities, and more, says Cory Hagopian, senior vice president of sales and partnerships for Virtuoso , a global network of travel agencies.

And they’re attracting a young clientele. According to a recent industry survey , 38 percent of millennials and Gen Zers are opting to use travel agents as opposed to booking on their own trips. That number is far greater than Gen Xers and baby boomers, of whom only 12 and 2 percent respectively use agents.

What Do I Gain from Using a Travel Agent?

I recently had a friend tell me she spent close to 40 hours researching a family trip online. She probably could have gleaned the same intel from an hourlong conversation with a travel adviser. Knowledge is priceless, and advisers act as your insiders. They know what you don’t and fill in the blanks for things you might not have considered, says Erika Richter, a spokesperson for the American Society of Travel Advisors (ASTA). Their firsthand knowledge, vast network, and on-the-ground connections all combine to provide a unique perspective for crafting the perfect itinerary for you.

Kayak, paddle, raft—a river trip down Costa Rica’s Pacuare is good fun. And Danielle Meyer of Coastline Travel likes to book clients in the riverfront, all-inclusive, 20-suite Pacuare Lodge. “The way to get to the property is by whitewater rafting, so you truly begin with adventure!”

Most travel advisers specialize in certain regions and countries and travel to them frequently, so they have up-to-date intel on not only the best safari camps but the perfect tent to book for the most incredible views and the best local restaurants you won’t find on Tripadvisor. They want their client’s trips to go well to keep them coming back, so it’s in their interest to have sussed out hotels and itineraries before they send you out into the world.

Nicole Forster, 29, considers herself a savvy traveler. She’s been to 20-plus countries and enjoys destination research. But when it came to planning her honeymoon in Africa, she felt overwhelmed, so she reached out to Danielle Meyer at Coastline Travel Advisors , which specializes in bespoke itineraries. “Originally, I wanted to go to South Africa, Victoria Falls, and Madagascar,” Forster recalls. “Danielle convinced me that if we wanted to relax, we should stay in South Africa and save the other countries for separate trips.”

Over five phone conversations and multiple emails, they crafted a 15-night itinerary that included Cape Town, the winelands, the Cape Peninsula, and a safari at the Thornybush Game Reserve. Forster established her budget early in the process, and Meyer sent her a variety of lodge options to choose from.

“I initially wanted to start with the safari, but she pointed out that we’d be jet-lagged and would need to wake at sunrise for game drives,” says Forster. “The safari was our highlight, so it was a perfect way to end the trip.”

A man sitting in an open-air vehicle while on safari in South Africa smiles at the camera while an elephant is just over his shoulder, approaching.

Not only did Meyer book all of the flights, hotels, and transfers, but she created a detailed, day-by-day trip app for the couple that included useful information like check-in times at hotels and how much to tip guides .

Agents also act as advocates. If something goes wrong during your travels, they’re on call 24/7 to handle it. When Forster left the battery and charger for her camera at a hotel, Meyer arranged for an on-the-ground contact to go to a camera store and buy new ones that would be delivered to her hotel the next day.

The cost for the honeymoon planning: $150 per person. “I wouldn’t use a planner for a trip to Hawaii ,” Forster says, “but if I ever took a big trip like this again, I’d 100 percent work with an expert.”  

When to Consider Using a Travel Agent

For savvy trip planners, the best time to use a travel agent is for complicated international travel. It can save you hours of planning and peace of mind that if anything goes wrong in your chosen far-flung destination, there’s someone a What’sApp message away to handle it.

Domestically, I’d consider using a travel agent when planning a multi-week national park trip or multi-island trip in Hawaii. They will save you time, guarantee you get the best guides, and help you land reservations at always-booked lodges and hotels.

Dream Trips Delivered

Jessica Cook and her husband both work in the travel industry. Decision fatigued, they handed their honeymoon logistics over to the team at Askari Travel , an agency that specializes in South Africa. Their original plan was also an African safari, but just as they were about to put a deposit down, the Omicron variant of the coronavirus made headlines. Worried about getting stuck abroad, they reached out to Askari’s founder, Muriel Truter, who is from Zimbabwe, and upon her advice, changed their focus to South America.

Knowledge is priceless, and advisers act as your insiders. They know what you don’t and fill in the blanks of things you might not even have considered.

Truter suggested they stick to Colombia rather than country-hop. Cook supplied a budget and a wish list: 12 days, no more than three destinations, a barefoot-luxe feel, and adventures like horseback riding and mountain biking. The rest was a surprise that Askari pretty much nailed, with the exception of one hotel.

“Everything felt so authentic, but this one hotel on Barú island felt really fabricated and was full of American tourists,” recalls Cook. She immediately messaged the Askari team, saying, “Hey, this place really isn’t our vibe,” and within an hour they were on a water taxi headed to Blue Apple, a B Corp hotel—and an Outside pick for tropical adventures —on Tierra Bomba island. “It was honestly the best trip we’ve ever taken,” she says.

Tierra Bomba, a 15-minute boat ride from the Colombian capital of Cartagena, is an affordable Caribbean destination with a relaxed pace and soft white sands.

Are Travel Agents Expensive?

It depends. Cost varies. Some travel agencies won’t charge any fee, as they receive a commission from the bookings, while some high-end agencies will charge pricey annual membership fees for their services. Still others charge nominal “professional” fees starting at $150. Fees often fluctuate based on the length and intricacy of a trip and how far out you do the planning (6 to 12 months is recommended). You may occasionally come across agents who charge a percentage of the total trip price or hourly rates.

Basic travel enquiries are generally free. In 2016, Leah Smith, founder of Tafari Travel , opened an old-school brick-and-mortar location in Denver’s Cherry Creek neighborhood so her services would feel less intimidating to first-time users. “With our retail-office location, we’ve become part of the community, and both clients and non-clients are welcome to pop in and ask whatever questions they may have, no charge,” she says.

Matt Lindsay, founder of the surf-guiding and travel company LuxSurf Travel , builds relationships with resorts and property owners to get discounted rates that he can then pass on to guests.

Matt Lindsey of LuxeSurfTravel can arrange a surf safari on a 165-foot boat, complete with dive masters. surf guides, and a spa. Guests spend a week cruising around atolls in the Maldives seeking out perfect swell and swimming with whale sharks and manta rays.

Dominic Allan, the founder of Real Latin America , specializes in travel to Belize and Nicaragua and caters to independent travelers who are happy to book their own flights and hotels but are seeking his local intel. Allan’s three-tier pricing structure starts at $300 for up to three hours of phone calls, during which he might weigh in on where to eat (or not to), the best room to request in a certain lodge, or whether you really need a guide to hike.

”Totoro Eco-Lodge, in Nicaragua, has always been one of our favorites,” says Dominic Allen of Real Latin America. In addition to its laid-back vibe, it’s spectacuarly placed on Ometepe Island, with views out to the active Conception volcano. Allen recommends volcano hikes, rainforest excursions, tours of a chocolate farm, and sunset paddles in search of caiman.

Value Versus Savings

If you’re just looking for deals and steals, you might not be ready to work with a travel adviser, says Richter of the ASTA. “Anything you invest in with a travel adviser comes back to you in the form of amenities, customer service, peace of mind, better access to unique experiences, and handcrafted itineraries,” she says. “You could save money by cutting your own hair, too, but most people go to someone who knows what they’re doing.”

Agents work with preferred partners who can guarantee perks for clients, such as free upgrades, early check-in or late check-out, and resort credits. Those add-ons often translate into savings, says Justin Huxter, cofounder of the UK-based Cartology Travel . “We had a client go to Maui for a week, and because of our partnership with the resort, breakfast was included,” he says. When breakfast costs $120 for two, that’s a savings of $840.”

A meerkat sits atop a man wearing a ball cap and scans the horizon of Botswana’s Makgadikgadi Pans.

Some of the Best Travel Agents in the Adventure World

Some of my go-to resources for finding a person to work with include travel expert Wendy Perrin’s annual Wow List of tried and trusted agents, the Adventure Travel Trade Association’s adviser network , and the ASTA’s advisor directory .

In addition to the agents mentioned throughout this story, others I highly recommend for adventurous travelers include:

  • Dan Achber of Trufflepig , for Africa and the Middle East
  • Miguel Cunant of Sri Lanka in Style
  • Javier Echecopar of Journey Costa Rica
  • Daniel Fraser of Smiling Albino , for Southeast Asia
  • Elizabeth Gordon of Extraordinary Journeys , for Africa
  • Kleon Howe of the Art of Travel , for French Polynesia
  • Jay Johnson of Coastline Travel , for Hawaii and California
  • Antonello Losito of Southern Visions Travel , for Puglia, Italy
  • Rabia Malik of Fora Travel , for general worldwide travel
  • Robyn Mark of Mayamaya Travel , for Africa, the Alps, Patagonia, and Japan
  • Marisol Mosquera of Aracari , for Peru and Bolivia
  • Zach Rabinor of Journey Mexico
  • Raluca Spiac of Beyond Dracula , for Romania

The author immersed in the hot waters of Iceland’s Blue Lagoon, with mud on her face. It beats being on the phone trying to reschedule a flight cancellation.

Travel-advice columnist Jen Murphy is now a believer in using a travel agent. Thanks to their expertise and connections, she’s avoided dozens of trip catastrophes. 

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DIY or travel agency visa application? - Moscow Forum

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DIY or travel agency visa application?

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I know this is an exhaustive topic, but I can't seem to find the answer in a forum search. I apologize if this has ben previously covered and I missed it.

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It depends on you, not on your itinerary. Anyone able to search, read and understand written text, fill a form can DIY. If the mere idea of searching, reading and filling makes you shudder, hire a helper by all means.

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Of all the things you mention, the only thing you may well need some “extra help” with is getting a reasonable set of invite docs (as you correctly state, if you are not staying at a larger, regular hotel, you will be charged maybe $20), you can do this for maybe $20 on ANY reputable site...e-mailed in PDF form back within 24 hours. no need to pay a visa agency likely at least $100 extra per visa. Once you go on the site you are directed to, you will be given all details, and then a link to a web based app completion...one you can save, come back to...if you hit questions, often we can answer here...more often, the answer is here already, just need to do a quick query in the box above...

I'm in the current visa black hole that others are in after doing it myself with ILS which suddenly ceased operations, turning them over to VFS. Read some of the threads like "Another Russia Visa via Washington DC question " below in the forum. I'd pay the extra $100 in a heartbeat for the peace of mind and speed compared to what's going on (or rather NOT going on) with our applications and passports. But that's just my humble opinion.

i believe at this point both DC and NY are fully moved over to being submitted thru VFS...I would agree that indeed back when you did this, had you used an agency, they - with the fact that the larger ones are handling maybe 10s- 100 at any point in time - might have been able to intercede. BUT, if the site now points folks to VFS, less to be gained...

As always, IMHO of course

I ended up speaking to a man with ILS today, who recommended I call World Visit Center in DC to have them handle everything. Now I'm really confused, because if ILS closed, whom did I speak with???

*Edited to say I now see the disclosure on the website about VFS. Yet, the website is the same name. It's confusing!

I spent 2 hours today just trying to get an answer to the question "Do I file for a tourist or a private visa" and even the gentleman on the phone had a few questions before he could give me a final answer. The government consulate websites are incorrect, saying that the Seattle Visa Support office is still open, despite the closure of the consulate....I think I just might spring for the extra $ to save the time and headache.

I am confused...did you end up here? https://www.vfsglobal.com/Russia/USA/

IF you did, then you can simply follow the info as to which type of visa, etc.

I got there by going to the OFFICIAL site...

https://washington.mid.ru/en/consular-services/

https://washington.mid.ru/en/consular-services/citizens-usa/

https://washington.mid.ru/en/consular-services/citizens-usa/visa-to-russia/

After this last one, I chose the FIRST option...”About Russian Visa Center” (this gets you to the first link I posted above...

As for them saying Seattle and San Fran offices are open, I did not fully check, but while the CONSULATES are closed, VFS may still have local presence and office to accept apps...

Also, as to whether tourist or private, unless you have REALLY good friends or close relatives there, you should choose tourist as, which you will find by reading further on the first site, the PRIVATE route involves quite a bit more hassle, not the least of which being you will need to get a PHYSICAL copy of the invitation documents required...what BTW is the main purpose for visiting?

Your links are so much better than what I found today! Google led me on a wild goose chase, and I ended up here, https://seattle.mid.ru/web/seattle-en/russian-visa-centers and https://ils-usa.com/news/175?domain=5&language=10 telling me that Seattle is still open, but then not being able to get through on the phone or via email. I don't even know where else I looked! Like I said, it was a 2 hour affair that just left me frustrated.

I admit it can be confusing especially with a TON of sites saying they are “Russian Consulate”. I have found as the links show IF you get to the real one, you are in pretty good shape. So, in summary, ILS is no longer in play, when in doubt, call or e-mail VFS...and, also, is Bellingham in Washington (state]...if so, then as I wrote, THEY have a physical presence, office...and presumably if you submit app and paperwork thru them (in person or via mail), then they, as the fully authorized AGENT (not simply a “visa agency”) for pretty much all Russian Consulates in the US, will handle the rest!

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Russia: One Week Itinerary

Russia , the largest country in the world has been on my bucketlist for the longest time. This is where the first ‘women only’ tour of Ticking the Bucketlist is headed. We are off tomorrow and would be spending one week in this enchanting land!

Here is what our ‘one week in Russia’ itinerary looks like….

Day 1: Moscow – Izmailovsky Flea Market and ‘Moscow by Night’

We start our trip from Delhi on an Aeroflot flight and reach Moscow at about 0835 in the morning. We head straight to our hotel to stretch our legs and get some shut-eye. We need to charge our batteries for the Russian sojourn. We are staying in the Best Western Vega at the Izmailovsky area, which is very famous for its local flea market. The  Izmailovsky Market is the best place in Moscow for souvenir shopping …dolls, porcelain, jewelry boxes…we will buy them all from here.

Day 2: Moscow – Moscow City Tour and Kremlin Tour

A red building at the Red Square of the Kremlin

Having seen the city’s light the previous night, it is time to see the city’s colours this morning. We will set off on the Moscow City Tour shows us the highlights of city, starting with the Red Square. This is our day to click a 1000 pictures in front of all the monuments that represent Moscow…St Basil’s Cathedral, the Bolshoi theatre, the Olympic Stadium and the Sparrow Hills.

Exploring the Kremlin

Today is also the day to visit and learn more about the most famous monument in Russia. Kremlin, literally means a fort inside a city. Dynasties built on the site, one century after another and the site came to known as the Kremlin in the 14the century. The walled structure of the Kremlin includes palaces and cathedrals… and a historical past!

Later in the evening, we will enjoy the Russian circus that many of us have seen to television ever so often. Acrobats, clowns and animals….its is time to let the little girl in you come out and clap her hands!  

Day 3: Moscow – Metro Stations and Arbat Street followed by the Bolshoi Ballet 

Mosaics on the walls of the metro station

Today, we set out to explore the metro stations of Moscow, each of which is a stellar work of art. Stunning frescos and chandeliers in marble surroundings… it’s a work of art! We will then walk along the Arbat street, which is the city’s only pedestrian street, lined with shops and cafes.

As the night unfolds, I intend to don a classy dress and get set to watch one of the finest shows on earth at the Bolshoi Theatre. I have always been awestruck by the art form and would love to see some of the best performers in the world move gracefully. A performance that is rated as one of the best in the world has to be ticked off my bucketlist!

Day 4: Moscow – Day Tour to Sergiev Posad followed by a crazy bar hopping night!

Sergiev Posad is one the strongest spiritual centres in Russia. Home to stunning churches, Sergiev Posad will give us a flavour of the famous ‘Golden Ring’ of Russia. The tour will take 5-7 hours and we will be back at the hotel in second half.

Exploring Sergiev Posad

This will be our last night in Moscow, and we are not going to leave the city without sampling some fine Russian vodka. So, this night is dedicated to bar hopping and pub crawling. Hope to meet some travellers and make new friends.

Day 5: Saint Petersburg – Sapsan train experience to Saint Petersburg and Matryoshka Doll painting class

Saint Petersburg , our next destination, is at least 700 km away from Moscow… and we will zip zap zoom on the Sapsan (the high speed train) to get there in about four hours! The high speed trains are engineering marvels, worth experiencing and we ride this iron horse in the afternoon, reaching St Peterburg in the evening.

As a group, we also join a masterclass to paint our own nested Matryoshka dolls… our own little souvenir to carry and remind us of a fun week in Russia.

With our very own Matryoshka dolls!

Day 6: Saint Petersburg – City Tour and Peterhof Palace

The day starts with a city tour of Saint Petersburg that will give us a peek into what this city has… many bridges, stunning castles, colourful cathedrals and fortresses.

Post lunch, we will head to the Peterhof Palace, also called the Russian Versailles. With spring having set in, the gardens would be green and the fountains will put up a show…I am excited!

Peterhof Palace

Day 7: Saint Petersburg – Hermitage Museum and Shopping

The highlights tour on the previous day will surely make us want to see more of Saint Petersburg…and we will do so by visiting the Hermitage Museum, which is also called the ‘Louvre of Russia’. The Hermitage complex itself is of architectural delight … and the collections have stories to speak which will hopefully, spike our interest enough to make to go back read our history textbooks.

The Hermitage Museum

The rest of the day is totally free to visit any of the other monuments or simply shop … it’s every girl’s favourite sport, isn’t it?

Our last night Russia… Oh Russia!!!! Tonight we will explore the party scene in SPB … or maybe … pack for the next day?

Day 8: Saint Petersburg …Bye Bye Russia

Memories, souvenirs and new friendships… it’s time take them all back to India! We check out of our hotel and take the flight from SPB to Delhi, via Moscow.

Farewell Russia!

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About post author, 11 responses.

Your photos are beautiful! I have always wanted to visit Russia, especially after seeing Anastasia (the Disney movie) 🙂 I can’t believe those mosaics are on the walls at the METRO STATION! How unreal. Great stuff, thanks for sharing.

Wow that is quite an awesome itinerary. I mean… huge Russia in 1 week. I am still dreaming of St. Petersbourg. So many people told me that it is gorgeous. And I would die to see the Ballet

You know I have never considered Russia but this itinerary looks amazing. St. Petersburg looks beautiful. I will certainly consider a trip there now

I’ve only been to St Petersburg so far, and did a few tours in the city and around. But I have a good friend in Moscow, so the incentive is definitely there to go back. I enjoy doing those by night experiences and see how cities transform in different times of day – especially if it’s topped with a circus visit, amazing 🙂

We are thinking of heading to Russia next Summer so will deffo use this itinerary, looks amazing! Would love to visit the Kremlin in Moscow! Thanks for sharing!

I have always been fascinated by Russia. I like the colourful rounds domes on the Palaces just like an Aladin’s Palace. FIFA Football World will be held in Russia next year and I will try my best to visit this beautiful country and will follow your itinerary and contact you. 🙂

Moscow and Kremlin city tour looks amazing. Your one week itinerary is helpful and complete tour of Russian delights. St.Petersburg city tour is also enchanting and splendid. I really want to have Russian vacation now after seeing your pictures

Wow, this is awesome. Well weaved itinerary! We had always dreamed of taking pictures of those onion-domed palaces and those colors on the palaces are just mind blowing. We didn’t know that there is a Versailles in Russia the exterior paint and the colors look much similar. We had loved it in France and would love to visit it in Russia too.

The Peterhof Palace is a delight to visit. Highly recommend it if you are in SPB

I haven’t visited Russia, but it’s definitely on the list! This a great itinerary, I love how you included things to do but also gave some leeway to do things on your own as well (like shopping haha). Beautiful pictures, the buildings and Russian dolls are stunning! I wonder if they’re all hand painted.

The dolls are all hand painted. The cost increases depending on the quality of work and the artist.

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