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• Site Visit Report

Site Visit Report Templates

A site visit report, also known as a site visit recap report or a basic site visit form, is a valuable document that summarizes the findings and observations from a visit conducted at a specific location. Whether it is a vendor monitoring site visit report or a Smart scholarship site visit report, these documents play a crucial role in documenting and assessing various aspects of the visit.

Site visit reports provide a comprehensive overview of the visit, including details about the purpose, duration, and participants involved. They typically outline the objectives of the visit, the methodology used, and provide a detailed analysis of the findings. These reports help organizations make informed decisions, identify areas for improvement, and ensure compliance with regulations.

A well-structured site visit report template can streamline the reporting process , making it easier to capture relevant information and present it effectively. By utilizing a standardized format, these templates help maintain consistency across different reports, making them easier to compare and analyze.

Whether you are conducting a site visit as part of a vendor monitoring program or evaluating scholarship recruitment awardees, having a comprehensive and well-documented report is essential. It serves as a record of the visit and provides a reference point for future assessments or audits.

At Templateroller.com, we understand the importance of site visit reports and offer customizable templates to help you streamline the reporting process. Our templates are designed to capture all the necessary information and can be tailored to meet your specific requirements. With our user-friendly interface, creating professional and insightful site visit reports has never been easier.

So, whether you refer to it as a site visit report, a site visit recap report form, or any other name, ensure you have a robust system in place to document and analyze the outcomes of your site visits effectively. Let Templateroller.com assist you in simplifying this process and optimizing your reporting efforts.

• Form number

Site Visit Report Template - Klariti

This document template is used to report on site visits, providing a structured format for documenting observations and findings. It helps to ensure that all relevant information is captured and can be easily referenced later.

Site Visit Recap Report Form

This Form is used for summarizing and documenting the details of a site visit, including observations, discussions, and next steps. It helps in organizing and sharing information gathered during the visit.

DD Form 3067-13 Science, Mathematics, and Research for Transformation (Smart) Scholarship Site Visit Report for Recruitment Awardees

Form 06cb035e (dds-35) site visit report - oklahoma.

This form is used for reporting site visits in Oklahoma.

Form F-04003 Vendor Monitoring Site Visit Report - Wisconsin Wic Program - Wisconsin

This form is used for reporting on-site visits to monitor vendors participating in the Wisconsin WIC Program.

Basic Site Visit Form - Broome County, New York

This form is used for conducting site visits in Broome County, New York. It helps gather basic information about the visited site.

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How to Write a Visit Report

Last Updated: March 30, 2024 References

This article was co-authored by Madison Boehm . Madison Boehm is a Business Advisor and the Co-Founder of Jaxson Maximus, a men’s salon and custom clothiers based in southern Florida. She specializes in business development, operations, and finance. Additionally, she has experience in the salon, clothing, and retail sectors. Madison holds a BBA in Entrepreneurship and Marketing from The University of Houston. This article has been viewed 667,117 times.

Whether you’re a student or a professional, a visit report helps you document the procedures and processes at an industrial or corporate location. These reports are fairly straightforward. Describe the site first and explain what you did while you were there. If required, reflect on what you learned during your visit. No additional research or information is needed.

Writing a Visit Report

Explain the site's purpose, operations, and what happened during the visit. Identify the site's strengths and weaknesses, along with your recommendations for improvement. Include relevant photos or diagrams to supplement your report.

Describing the Site

• Reports are usually only 2-3 pages long, but in some cases, these reports may be much longer.
• In some cases, you may be asked to give recommendations or opinions about the site. In other cases, you will be asked only to describe the site.
• Ask your boss or instructor for models of other visit reports. If you can't get a model, look up samples online.

• If you visited a factory, explain what it is producing and what equipment it uses.
• If you visited a construction site, describe what is being constructed and how far along the construction is. You should also describe the terrain of the site and the layout.
• If you’re visiting a business, describe what the business does. State which department or part of the business you visited.
• If you’re visiting a school, identify which grades they teach. Note how many students attend the school. Name the teachers whose classes you observed.

• Who did you talk to? What did they tell you?
• What did you see at the site?
• What events took place? Did you attend a seminar, Q&A session, or interview?
• Did you see any demonstrations of equipment or techniques?

• For example, at a car factory, describe whether the cars are made by robots or humans. Describe each step of the assembly line.
• If you're visiting a business, talk about different departments within the business. Describe their corporate structure and identify what programs they use to conduct their business.

Reflecting on Your Visit

• Is there something you didn’t realize before that you learned while at the site?
• Who at the site provided helpful information?
• What was your favorite part of the visit and why?

• For example, you might state that the factory uses the latest technology but point out that employees need more training to work with the new equipment.
• If there was anything important left out of the visit, state what it was. For example, maybe you were hoping to see the main factory floor or to talk to the manager.

• Tailor your recommendations to the organization or institution that owns the site. What is practical and reasonable for them to do to improve their site?
• Be specific. Don’t just say they need to improve infrastructure. State what type of equipment they need or give advice on how to improve employee morale.

Formatting Your Report

• If you are following a certain style guideline, like APA or Chicago style, make sure to format the title page according to the rules of the handbook.

• Don’t just say “the visit was interesting” or “I was bored.” Be specific when describing what you learned or saw.

Sample Visit Report

Community Q&A

You Might Also Like

• ↑ http://services.unimelb.edu.au/__data/assets/pdf_file/0010/471286/Site_Reports_for_Engineers_Update_051112.pdf
• ↑ https://www.examples.com/business/visit-report.html
• ↑ https://www.thepensters.com/blog/industrial-visit-report-writing/
• ↑ https://eclass.aueb.gr/modules/document/file.php/ME342/Report%20Drafting.pdf

About This Article

To write a visit report, start by including a general introduction that tells your audience where and when you visited, who your contact was, and how you got there. Once you have the introduction written out, take 1 to 2 paragraphs to describe the purpose of the site you visited, including details like the size and layout. If you visited a business, talk about what the business does and describe any specific departments you went to. Then, summarize what happened during your visit in chronological order. Make sure to include people you met and what they told you. Toward the end of your report, reflect on your visit by identifying any strengths and weaknesses in how the site operates and provide any recommendations for improvement. For more help, including how to format your report, read on! Did this summary help you? Yes No

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Free Site Analysis Checklist

Every design project begins with site analysis … start it with confidence for free!

Site Visit Analysis and Report: How to conduct and evaluate your first architecture site visit

• Updated: January 2, 2024

Here we will cover everything you need to know about of how to approach your first site visit analysis for a new project, what to do when physically there, and how to eventuate and summarize the information you collect.

However before visiting for the first time we highly recommend that you carry out desktop study beforehand, as this will provide an important initial understanding of the site and generate far better results and more refined questions once there.

The desktop study will also help to identify the important items of equipment that you will need to take with you to make your trip as successful as possible. …these are mentioned below but may include a: 

• Site map (very important)
• Tape measure
• Laser distance meter

…more essential architects items here

Conducting an architecture site visit analysis

A site visit analysis is a comprehensive report that summarizes the findings of a physical inspection of a potential development site. It includes information on the site’s physical characteristics, location, surrounding area, demographic information, environmental impact, zoning regulations, traffic flow, and recommendations for development.

The report synthesizes all gathered information to provide a comprehensive understanding of the site and its potential.

What to look for?

Once there, there are a whole number of important areas and items that need to be studied and recorded, some of which would have already been identified during your desktop study, but as a starting point we’ve produced the below list of all the key areas:

We suggest that you take these with you and tick them off as they are found, so not to miss anything.

• Entrance and access points (both pedestrian and vehicle)
• Security (gates, surveillance)
• Travelling to the site (road types and suitability, safety, public transport)
• Boundary treatment (fencing, vegetation, land form, water)
• Extent of boundary (does it match the survey/OS map)
• Circulation (existing travel routes within the site)
• Noise levels (quiet and loud areas)
• Services (electric, gas, water, sewage)
• Existing buildings (condition? Relevant? Protected?)
• Existing landscape features (condition? Relevant? Protected?)
• Neighbouring buildings (local vernacular, protected?)
• Views in and out of the site (areas to screen off and areas to draw attention to)
• Tree’s and vegetation (protected and rare species)
• Ecology (any areas likely to be home to protected species)
• Orientation (sun and wind paths)
• Light levels (areas in direct sunlight, shaded areas, dappled light)
• Accessibility (disability access)
• Surrounding context (historical, heritage, conservation area, SSSI, AONB)
• Existing materials in and around the site
• Topography (site levels)
• Flood level (is it likely to flood)
• Soil and ground conditions (types and suitability)
• Existing legal agreements (where are the rights of way, covenants)
• Hazards (Electricity lines, Drainage, Telephone lines, Sub-stations)

We provide a site analysis checklist here covering all of the above that’s free to download.

Where to start

You want to begin documenting your visit as soon as you arrive, as the approach and entrance to your site are just as important as the site itself. If you’re desktop study didn’t highlight the possible routes and methods of transport to and from the site, then this needs to be recorded also.

Documenting your first impressions is vitally important, ask yourself; what do you see as you enter the site? what do you hear? what do you feel? (…what senses are the first to be triggered), you will only get one chance to do this properly and so you need to make it count!

…and don’t forget to include the location of the elements you record, when noting it down on your site map or survey. By the end of your visit, you should barley be able to read whats under all your notes …write down everything!

Moving on from first impressions, you should plan to walk around the site as least twice (as a minimum) to ensure that nothing is missed, so leave enough time to make a least two loops, noting down and photographing everything that you feel is relevant, no matter how small.

…there’s nothing worse than getting back to the studio and realizing you forgot to document something.

We like to use the check list supplied above and:

• Firstly walk around the site whilst annotating a site plan
• Secondly with a camera …photographing everything
• and thirdly with both …just in case something has been missed

This way we can focus on one task at a time, helping to ensure we gather everything we need.

In terms of a camera, and depending on your budget we suggest looking one these three options (but a phone is just as good):

• Sony DSCW800 Digital Compact Camera
• Sony DSCWX350 Digital Compact Camera
• Canon EOS 1300D DSLR Camera

It can be difficult to identify certain elements, and some may only be noticeable from a professional survey, such as underground services and precise spot levels. But approximations of such locations and heights are a good start and can serve as a reminder for further investigation.

If accessible you can of course take your own measurements and so this is where a tape measure and/or distance meter will come in handy.

Try one of these:

–  Tape measure

– Laser distance meter

What to take with you

Firstly look at the weather, you wont have a good time if your not dressed appropriately, and this applies to protecting your notes and equipment as well as yourself.

…a simple quick check, can make or break a visit, arranging to go on sunny day will also give you the best site photographs, which could also be used in future CGI’s and presentation material. 

If the site is derelict, or has potentially dangerous or hazardous elements, it is likely that you will require personal protection equipment (otherwise known as PPE) so make sure this is organised before setting off.

As a minimum you want to take with you a camera, a pen and an OS map. Google Maps can provide a temporary (though very basic) version, but a much preferred scaled version that can normally be obtained through your university or practice via such companies as:

• Digimap – digimap.edina.ac.uk
• Xero CAD – xerocad.co.uk
• CAD Mapper – cadm a pper.com (free account available)

As mentioned, you will want to make notes, and record everything you observe, experience and hear all over this map. So print out a couple of copies at a usable and convenient size.

A camera is essential in documenting the site, and the pictures taken during your visit are likely to be used on a daily basis throughout your project. So once again make sure you document and record everything.

Pictures should be taken from all distances, close zoomed-in sections of materials and textures along with shots of the site from a distance to include the area as a whole and within its context.

Note pads are important for obvious reasons, we prefer an A5 sized pad, as this is much easier to carry and hold than an A4 one.

Tape measures can be useful, but we never go on a site visit without a distance meter.

…and lastly if you’re visiting on your own, don’t forget to tell someone where you’ll be and take your phone with a charged battery.

Our site visit equipment check list looks something like this:

• Weather check
• Print out our “what to look for” checklist
• Site map (at least 2 copies)
• PPE equipment
• Scale ruler

If you are interested in trying our architecture site analysis symbols for your own site analysis recordings and presentation, then head over to our shop ( Here ).

FAQ’s about site visit analysis

What is included in a site analysis.

As discussed above, site analysis typically includes the following elements:

• Site location and context: Understanding the location of the site in relation to the surrounding area, including climate, topography, neighboring buildings, and accessibility.
• Physical characteristics: Examining the site’s physical features, such as its size, shape, soil type, vegetation, and water sources.
• Utilities and infrastructure: Assessing the availability of utilities such as electricity, water, gas, and sewer, as well as the infrastructure, such as roads and transportation.
• Environmental considerations: Analyzing the site’s potential environmental impact and assessing any potential hazards, such as flooding or soil stability.
• Zoning and land-use regulations: Reviewing the local zoning and land-use regulations to determine the types of uses and development allowed on the site.
• Cultural and historical context: Examining the cultural and historical significance of the site and its surrounding area.
• Demographic information: Analyzing the demographic information of the surrounding area, including population, income, and age.
• Traffic and pedestrian flow: Studying the flow of vehicular and pedestrian traffic in the area to understand the impact on the site.

This information is used to inform the design of a building or development project, taking into account the unique characteristics and constraints of the site.

What are the steps of site analysis?

including the above, the steps involved in conducting a site analysis report typically include:

• Data Collection: Gather data and information about the site, including maps, aerial photos, zoning regulations, environmental reports, and other relevant documents.
• Site Observations: Conduct a site visit to observe and document the site’s physical and environmental conditions, such as topography, vegetation, water sources, and neighboring buildings.
• Context Analysis: Analyze the site’s location and context, including its surrounding area, access to transportation, and cultural and historical significance.
• Demographic Analysis: Study the demographic information of the surrounding area, including population, income, and age, to understand the potential market for the development project.
• Traffic and Pedestrian Flow Analysis: Study the flow of vehicular and pedestrian traffic in the area to understand the impact on the site.
• Synthesis: Synthesize the information gathered in the previous steps to develop a comprehensive understanding of the site and its potential.
• Recommendations: Based on the analysis, make recommendations for the development of the site, taking into account the unique characteristics and constraints of the site.

These steps help architects and planners to gain a deeper understanding of the site and to make informed decisions about the design and development of a building or project.

Every design project begins with site analysis … start it with confidence for free!.

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1 st Reporting

Site Visit Report Template (PDF For Business)

Free site visit reports templates are hard to come by. Intelligent, well-thought-out site visit report templates are a rarity online. Most of the time, you’re stuck with either a) not enough information about a download someone wants you to pay for or b) something so bleak, so bland, that you will need to change half of it to make it reasonably worth its salt.

To lend a mower to this proverbial thicket, we thought we’d do what no one else seems to endeavor to deliver a free site visit report template you can download and start using today . And you won’t get sent to some screen asking for a credit card either. This one is on us.

Before you dive into the download, let’s take a few points and unravel their mystery to ensure we’re on the same page. After all, we were hoping you could make the best use of your site visit reports templates, so it makes sense to communicate how best you might utilize this site reporting tool. Let’s dive in.

Table of Contents

Included In The Site Visit Report Template

Site visits are a common practice in many industries. Some of these industries include:

• Construction
• Project Management
• Property Management

We’ve done our research to set the template, so you’ll find the template valuable and efficient no matter the function. It should work great in Construction, site project management, and also property management endeavors.

Diving into the template, you may notice three primary sections:

• Administrative
• On-Site Report Information

These sections are all very standard and should require no further explanation, save for the central data collection section.

The on-site report information or central data collection section of the site visit report template has five areas:

• Site Conditions – From safety to functionality, the site conditions section allows notation of your findings of the site.
• Current Work In Progress – It holds the details about the work taking place at the time of the site visit, whether on temporary shut down to accommodate for the visit or not.
• Scheduled Work Preparation – It includes the details and information about the following stages and the pre-development on-site to accommodate upcoming steps and processes.
• Observations – Your reporters will include any overall observations, points requiring notes, or other information.
• Additional Report Details – An information overflow section allows you or the reporter to include any other pertinent details about the site visit that were not included in the report. The section can also be used as a supplemental data capture section.

How To Use The Site Visit Report Template

The Site Visit Report Template is an organized slate for your site reporting needs. It is purposefully organized, with room to write observations and details for each of the vital fundamental metrics you’re likely to explore on your site visit.

Step 1 – Download the template.

Step 2 – Print the template.

Step 3 – Complete your report.

It doesn’t get much simpler than that. However, you know that your site visit report will be complex in comparison. We thought sharing six essential tips for a successful site visit process would be of use to aid you in your quest. And without further ado, here are the tips to use with your Site Visit Reports Templates.

6 Essential Tips For Site Visiting and Reporting Success

• Get Tooled Up

One of the best things you can do pre-inspection is to ensure you have the best tools to aid you in your site visit reporting. Now, you could easily download and print the Site Visit Reports Template we’ve provided here; or you could look at using a fully digital solution.

At the very least, you or your appointed reporting staff will likely carry a smartphone with them. Using a digital solution, you can use this device we all carry regardless for the reporting process itself. With digital solutions like what you’re going to find with 1st Incident Reporting’s mobile and customizable app, you can do a lot more than fill out a report on your phone or tablet. We’ll get more to that later. 

• Plan It Out

One of the most essential lessons to learn in business management is that appropriate planning saves time, money, and headaches. Preventing disaster is wise by having a well-thought-out plan of attack for your site visit inspection and subsequent reporting.

Break down your site visit into notable segments, and you’ll find you can quickly investigate a segment at a time, then cross it off your list. Segmentation for inspections tends to allow for a more straightforward determination of process faults at the micro-level rather than the macro. It’s also a great way to formulate your plan to complete the site visit efficiently and effectively.

• Watch The Weather

If your operations or those of the site you or your reporter will attend are outside, watching the weather might be as crucial as it would on a day run to take the family to the beach. The weather might play an even more critical role if the site visit itself will hamper outdoor operations.

Similarly, if you are in Canada or one of the Northern United States, where harsh winters are an annual reality, accounting for weather in your plans is something every intelligent manager will do.

• Communicate Intent

Depending on the nature of your site visit, it’s typically a wise and polite idea to communicate your intent to perform a site inspection. It’s essential when you’re looking at a sudden shutdown of operations to accommodate for reporting staff to perform their site visit.

Whether you’re letting the team lead for building materials coordination know or the foundation construction foreman, communicating your intent to perform a site visit is a professional way to move forward. It’s also a great way to build up the people around you by including them instead of excluding them. ( source )

• Coordinate With Teams

You need to coordinate with relevant teams rather than just communicating that you’ll have an on-site inspection site visit completed on a particular date and time. It’s one thing to drop an email or a phone call to let someone know; it’s another thing to invite their active support.

When you coordinate with teams on-site for your site visit, you communicate a powerful message – that teams are stronger when they work together. Consider the ramifications of an unannounced site visit. Staff would be paranoid, on edge, and looking over their shoulder. Although you might increase specific workforce metrics by instilling a culture of fear, you likely won’t get anyone’s best work.

The moral of this short thought was that it usually pays more significant dividends to work with people than against them.

In order to look at things from another perspective, there are cases where you need to communicate your intent to do a site visit for your own safety. Here’s an interesting fact: In 2019, 33% of worker fatalities in road construction sites involved a commercial motor vehicle. There were 250 such deaths that year. ( source )

Sometimes coordinating to shut down a busy vehicular area to allow pedestrian inspectors or management to do a site visit is for everyone’s best interest and safety.

• Don’t Be Afraid

Okay, we aren’t saying you’re a child in a dark room at night during a thunderstorm, not at all. This last tip is perhaps the most essential tip of all because it challenges you to step outside your comfort zone. When we say don’t be afraid, we mean don’t be afraid to ask for help.

The best leaders are those who recognize the limitations of not only the team but of themselves. In placing limitations on our workloads, we limit stress from pushing us to a breaking point. 

Given the complexity of many construction projects and other projects that might incur a need for regular site visits and reports, it’s obvious why some companies utilize entire teams for their site and project management. 

Never feel afraid to ask for the help of another professional. Managing big projects isn’t easy. It’s okay to ask someone for assistance to help you complete a big or prolonged site visit.

Next Steps: Digitizing Your Site Visit

Okay, so you’ve got your template printed and ready to go, a viable solution to documenting a site visit report. However, would it be easier to carry a tablet you could complete the report on directly, including photos or even video? Or perhaps customizing a report to include a checklist you can check off right on your smartphone as you walk around the site?

With a digital, mobile solution, you have the freedom to come and go into the report as you please. And when the report is complete, the custom notifications can let the right people know the report is complete and ready for sharing.

Automated processes take the guesswork out of remembering to hand in a report. They allow management to immediately take action rather than wait to see a paper report to determine what happened.

Like the 1st Reporting app, a digital solution allows for instant collaboration, so if you need to have one, two, or even several other staff assist in a group site visit, each could contribute on their own device.

Saving you time and money while offering you a secure platform for customizable site reporting is the name of the game here. Find out how turning your site visit reports templates digital can move your business forward.

Join the globally-recognized brands that trust 1st Reporting to safeguard their organizations!

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25+ SAMPLE Construction Site Visit Report in MS Word

Construction site visit report in ms word, 25+ sample construction site visit report, definition:, a deep dive into on-ground realities:, understanding the purpose and significance of the report:, key components to include in the report:, effective practices for drafting a comprehensive report:, the impact of a well-constructed site visit report:, why is a site visit report crucial for construction management, how frequently should site visits and corresponding reports be conducted, can site visit reports help identify construction quality issues, what tools and technology can be used to generate site visit reports, how are equipment and material inventories documented in a site visit report, when reports assist in budget monitoring and financial planning.

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Purpose of the report:.

• Documentation: The report creates a recorded snapshot of the project’s status at a specific time, capturing details that can be referred back to if questions arise in the future.
• Communication: It serves as a structured communication tool, ensuring all relevant parties—be it site supervisors, project managers, stakeholders, or clients—are informed about the site’s present conditions and any observed issues.
• Quality Control: By highlighting discrepancies, deviations, or quality lapses, the report aids in maintaining the desired quality standards of the project.
• Safety Assurance: The report emphasizes safety protocols and identifies potential safety hazards, ensuring that workers’ safety remains a top priority and regulatory standards are met.
• Issue Identification and Resolution: Anomalies, bottlenecks, or concerns noted in the report can be promptly addressed, reducing potential downtime or project delays.
• Feedback and Recommendations: The report provides a platform for inspectors or visitors to offer feedback or suggestions, potentially improving project processes or outcomes.

Significance of the Report:

• Accountability: It fosters a sense of responsibility among the construction team, knowing that regular site visits will capture the real-time status and any deviations.
• Historical Record: Over time, these reports collectively serve as a history of the project’s evolution, documenting its journey from inception to completion.
• Stakeholder Confidence: Regular and transparent reporting assures stakeholders of the project’s direction and health, nurturing trust and confidence in the executing team.
• Risk Mitigation: By identifying and documenting risks early, the report aids in timely risk management, preventing potential financial or reputational damages.
• Benchmarking: The insights drawn from these reports can be used for performance benchmarking, measuring project progress against set standards or past projects.

Report Header:

• Project Name: The title or identifier of the construction project.
• Date of Visit: When the site inspection took place.
• Report Number: A unique identifier or sequence number for the report, especially if reports are frequent.

Visitor Details:

• Name: Who conducted the site visit.
• Title/Position: The visitor’s role or designation.
• Company/Affiliation: Which organization the visitor represents.

Site Details:

• Location: Address or description of the construction site.
• Project Manager/Supervisor: The person in charge on the site.
• Project Phase: Current stage of the construction project (e.g., foundation, framing, finishing).

Work Progress:

• Completed Tasks: Activities that have been finalized since the last report or visit.
• Ongoing Tasks: Current activities on-site.
• Planned Tasks: Upcoming work scheduled for the next period.

Safety Observations:

• Compliance: Noting adherence to safety protocols and standards.
• Incidents/Accidents: Any accidents or near-misses that have occurred.
• Safety Concerns: Potential hazards or unsafe practices observed.

Equipment and Material:

• Usage: A list of equipment and machinery in use.
• Condition: Noting any malfunctioning or damaged equipment.
• Material Stock: Observation of material inventory, highlighting shortages or surpluses.

Labor/Staff:

• Attendance: Number of workers present during the visit.
• Performance: General observations on work quality and efficiency.
• Training/Competence: Notes on any observed skill gaps or training needs.

Pre-Visit Preparation:

Standardized format:, active observations:, detailed and clear descriptions:, visual documentation:, avoid jargon:, be objective and neutral:, highlight critical issues:, confidentiality and access control:, review and proofread:, feedback and continuous improvement:, guided decision-making:, enhanced accountability:, safety assurance:, efficient resource management:, stakeholder confidence:, dispute prevention and resolution:, continuous improvement:, historical record and benchmarking:, share this post on your network, you may also like these articles, medical report.

In this comprehensive guide, we will explore the essentials of creating an effective Medical Report. Whether you are a healthcare professional or need to understand how to document medical…

Training Report

In this comprehensive guide, we will delve into the intricacies of creating an effective Training Report. Whether you are new to this process or looking to enhance your existing…

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18+ site visit report templates.

There may come a time when you are tasked with visiting a particular industrial site to assess and gather as much information as you can regarding its operation, architecture, procedure, observation, management, safety, engineering, property, and current state. Should that happen, then what you will want to make after the technical assessment would be a site visit report . A field visitation or  visit report is suitable for a contractor service, civil engineering, HR management, IT development, hospital visit, internship program sample, and much more. This article will teach you all that you need to know to make one using Apple Pages Format, MS Excel Formats , and other platforms.

6 Steps for Creating a Site Visit Report

Step 1: start with the general information, step 2: define the site and its purpose, step 3: explain the sequence of events, step 4: summarize the site operations, step 5: identify the site’s strengths and weaknesses, step 6: make your conclusion and provide suggestions, 9+ site visit report templates, 1. free site visit report template.

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Construction site visit report template, customer site visit report template, hotel site visit report template, sales site visit report template, job site visit report template, technical site visit report template, hospital site visit report template, it site visit report template, security site visit report template, consultant site visit report template.

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CC0006 Basics of Report Writing

• Structure of a report (Case study, Literature review or Survey)
• Structure of report (Site visit)

Structure of a report (Site visit)

• Citing Sources
• Tips and Resources

A site visit methodology may look like this: you visit a site for a limited period of time and gather information through your own experience or through the reported experiences of others in order to find the answer to your research question. In addition to observation, interviews can also be employed to gather information.

For example, a site visit to clean energy buildings and conduct an analysis of the associated technology / policy approaches. Add a section on the feasibility of more such buildings, compare it with other such buildings across the world, etc.

The report structure of a site visit based project is slightly different from that of a case study, literature review or survey.

Structure of a report for the site visit method is as follows.

• Table of Contents
• Summary / Abstract
• Introduction
• Literature Review
• Information about the site(s)
• Field Observations
• Reflection of visit experience and Implication(s)
• Discussion and Limitation(s) 
• Conclusion and Recommendations
• Appendix (if necessary/any)

Please access Structure of a report (Case study, Literature review or Survey) to know more about other sections.

• << Previous: Structure of a report (Case study, Literature review or Survey)
• Next: Citing Sources >>
• Last Updated: Jun 24, 2024 10:35 AM
• URL: https://libguides.ntu.edu.sg/report-writing

You are expected to comply with University policies and guidelines namely, Appropriate Use of Information Resources Policy , IT Usage Policy and Social Media Policy . Users will be personally liable for any infringement of Copyright and Licensing laws. Unless otherwise stated, all guide content is licensed by CC BY-NC 4.0 .

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Top 10 Site Report Templates with Examples and Samples

Samradni Pradhan

Ever wondered what exactly goes into a site report and why it's so crucial for businesses? A site report is a detailed document that provides insights into aspects of a particular location, whether it's a construction site, a restaurant, or an e-commerce platform. It includes information about operations, safety measures, compliance status, and much more.

Did you know that according to a recent survey, 90% of businesses believe that regular site inspections are essential for maintaining safety and quality standards? That's right! Site reports play a vital role in ensuring compliance with regulations, identifying potential risks, and optimizing operations to enhance efficiency and productivity.

But here's the thing – creating these reports from scratch can be time-consuming and tedious. That's where our templates come in handy! With our ready-to-use templates, you can streamline the process and generate professional site reports in no time. Whether you're conducting inspections, presenting project proposals, or managing online stores, our templates offer a user-friendly solution to meet your diverse business needs.

Why wait? Simplify your reporting process and elevate your business operations with our innovative templates, each of which is 100% editable and customizable, today!

Template 1: Production Site Inspection Regulatory Report

Introducing a slide that streamlines your manufacturing processes. This comprehensive collection presents vital information on site details, approval statuses, action items, inspection information reports, operating company specifics, and segmented analysis. Whether you're ensuring compliance or optimizing operations, this PPT Template offers a thorough overview of Production Site Inspection and Regulatory Reporting. Equip your team with the insights needed to maintain quality standards and regulatory compliance effortlessly. Elevate your manufacturing efficiency and regulatory adherence with our tailored presentation, designed to empower your decision-making and streamline your production processes.

Download Now

Template 2: Checklist For Monthly Site Visit Security Report

Introducing a tool for monitoring and enhancing security measures at your facilities. This template features a thorough checklist of questions, each with a yes/no parameter for easy assessment. Additionally, it includes priority mapping to highlight critical areas requiring immediate attention. Use this PPT Template to ensure a structured approach to ensure nothing falls through the cracks. Get a systematic method to evaluate security protocols, manage risks, and maintain a safe environment. Streamline your site visit reporting with our user-friendly and customizable template.

Template 3: SEO Audit Report Dashboard with Site Audit And Backlink Audit

Dive into Position Tracking to monitor keyword rankings and refine your SEO strategy. Conduct thorough Site Audits to identify and rectify website issues affecting performance. Utilize the On-Page SEO Checker to fine-tune content for maximum visibility. Stay ahead on social platforms with the social media tracker, ensuring consistent engagement. Monitor brand mentions across the web with brand monitoring to safeguard your reputation. Finally, streamline your link-building strategy with the backlink audit feature. Do all this and more with this all-in-one dashboard, empowering you to boost rankings, enhance visibility, and dominate your digital landscape.

Template 4: Construction Site Inspection Report Findings

The PPT Template showcases details including project name, inspector’s name , number, inspector's contact information, and construction activities, ensuring thorough documentation of on-site operations. Dive into Weather Conditions insights to anticipate and mitigate potential disruptions. Explore Construction Project specifics for a comprehensive understanding of ongoing activities. General Information section provide a holistic overview of site operations. Get access to structured reporting, facilitating efficient communication and decision-making. Elevate your construction management process with these detailed slides, fostering transparency and accountability at every stage of your project.

Template 5: Job site incident reporting manufacturers slide

Introducing our Job Site Incident Reporting template, a comprehensive toolkit for manufacturers to effectively manage and address on-site incidents. Each element of the slide captures incident details, involved employees, incident descriptions, and action plans for resolution. Streamline your incident reporting process and foster a culture of safety with this set of slides. Dive into discussions on Job Site specifics, Incident Reporting protocols, and tailored insights for Manufacturers. Empower your team to respond promptly and effectively to any on-site incidents, enhancing workplace safety and productivity. Elevate your incident management approach with this structured presentation template.

(Explore some of the best website evaluation templates with examples and samples, here )

Template 6: One-page proposal to build nuclear power site presentation report document

Introducing a comprehensive tool for presenting ambitious nuclear power projects. This succinct document covers sections such as project background, objectives, work plan with timelines, assumptions, and risks. Dive into detailed discussions on power plant capacity, funds required, prospective team members, and plant layout. Streamline your proposal process with this PPT Template. Showcase the feasibility and potential of your nuclear power initiative, facilitating informed decision-making and securing support for your project.

Template 7: One-Page static restaurant business site presentation report document

Introducing a sleek and efficient solution for showcasing your culinary venture. Seamlessly navigate sections including the main page for an enticing introduction, the dishes display page for tantalizing visuals, and the reservation page for seamless booking. Explore upcoming events and accolades on dedicated pages, enticing patrons with exciting offerings. Finally, connect with customers effortlessly via the contact us page. Elevate your restaurant's online presence with this PPT template, designed to captivate visitors and drive engagement. Streamline your digital strategy and attract diners with this user-friendly and visually appealing presentation report.

Template 8: One-page static ecommerce business site presentation report document

Introducing a comprehensive solution for showcasing your online store. Go through inviting home page, detailed product specification page, and customer review page section to build trust. Use the PPT Template to simplify the purchasing process with a user-friendly payment page, while the about us page adds authenticity. Elevate your ecommerce presence with this versatile template, designed to captivate visitors and drive conversions. 

(Browse through some of our must have website audit report templates here )

Template 9: One-Page Template for production site rules presentation report infographic document

Here’s a dynamic tool for communicating guidelines and regulations in manufacturing environments. Navigate through sections offering a comprehensive general overview and detailed plant layout. Ensure clarity and safety with precise worker instructions , while the site do's and don'ts section emphasizes compliance and best practices. Delve into machinery rules to enhance operational efficiency and minimize risks. Upgrade workplace safety and productivity with this visually engaging and informative template, designed to empower your team on directives and promote adherence to production site protocols. Enhance communication and foster a culture of safety with this unique presentation report.

Template 10: Site inspection checklist report with solutions

Simplify your inspection process with a user-friendly table layout, detailing items for evaluation alongside checkboxes for defect identification. Explore through each item, marking defects with ease using a simple yes or no system. Enhance efficiency with the provision for comments or solutions, ensuring resolution of identified issues. Help your team with a structured approach to site inspections, promoting thoroughness and accountability. Elevate your quality assurance efforts and streamline decision-making with this unique template, designed to optimize your inspection workflow and enhance project outcomes.

ENHANCE DIGITAL PRESENCE

SlideTeam’s suite of templates offers solutions for business needs, from streamlining site inspections to enhancing digital presence. With user-friendly layouts and customizable features, these templates empower teams to communicate, streamline processes, and drive success. Whether it's presenting project proposals, showcasing culinary offerings, or managing online stores, our templates provide the tools to captivate audiences and achieve objectives efficiently. Upgrade your presentations, reports, and digital strategies with our versatile and visually engaging templates. Take the next step toward efficiency and excellence with our unique solutions tailored to meet your business requirements.

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• Academic Skills
• Reading, writing and referencing

Site visit reports

Key stages of conducting a site visit and reporting your observations and findings.

When you visit a site, company, institution, plant or other location outside the university to observe how your field of study operates in practice, you are often required to write about what you saw. Whether you have to write a standalone report or record your observations for a larger piece of assessment, following the stages below will help you get the most out of your site visit.

Before your visit

Your visit might be the only chance you have to collect information about the site that is not available from other sources.

To prepare for your site visit:

• Review your subject material in the LMS and your notes, and brainstorm what you already know about the site.
• Do some preliminary research about the site in relevant library databases and online, so you know what information is already available in published sources.
• Make a list of the information you think you need to collect at the site.
• Prepare questions to ask staff at the site, if they will be available.

Collate the materials you will need to refer to at the site, e.g. your task brief, list of information to collect and questions, in a format you can access easily while on the move. Ensure that you have a reliable way to take notes, and that your phone has plenty of charge for taking photos.

A notebook or document with prepared headings makes it easy to record the information you need. You should also make sure you:

• Complete any forms or health and safety requirements for your subject.
• Know how to get to the site, and who to contact if you are delayed.
• Wear clothing that is appropriate to the site conditions and the weather.

During your visit

To maximise the information you gather:

• Take notes of any impressions or observations you have, of all aspects of the visit, under subheadings. Extra notes can help you recall important details you may not have realised were relevant at the time.
• Record voice messages or memos of insights as they happen to avoid having to rely on your memory.
• Take photos from different perspectives. If you need to include images in your assessment, you will be glad you have a range to choose from. You may not have a chance to return to the site to take more photos if you missed something important on the day.
• Ask questions when you have the opportunity. If you meet any staff at the site, they are likely to expect you to ask questions and are usually happy to answer.

Gathering as much information as possible during the site visit will give you a wider range of material to draw from when you are preparing your report or assessment, and you will be able to produce a more accurate and polished piece of work.

Sections of a site visit report

Site visit reports may vary from subject to subject, so you should always check the information you’ve been given in your assessment brief or in other subject material. If your site visit report contains the following features, these explanations may help you gain a sense of the purpose of various sections:

Include the title of the visit or project, name of the site, the date of the site visit, and your name and student number. You may also need to include your tutor’s name, your tutorial group, or your team members for group assignments.

An executive summary is a condensed version of the whole report. It typically contains a few sentences on the background and location of the site, the purpose of the report, a statement about what was observed, and a few sentences that offer a conclusion or recommendations.

The introduction of the report should set the context for the level of observation conducted on the site visit. Include the importance of what is being observed and what you can learn from those observations. This might be, for example, to address a problem or provide a solution in another location.

This section is highly dependent on your context. It may involve explaining procedures and processes, such as chemical processes, construction, or commercial operations of a plant, or how certain features of the site are arranged.

In the final section, you should sum up the key findings from the site visit and comment on the implications of these findings, and you may also give recommendations if that is appropriate to the task.  If you are required to reflect on your experience, try and make connections between what you have observed at the site and what you have learned in your subject.

Provide references to literature and published sources if you are required to integrate these into your site visit report.

Write up your findings as soon as possible after your site visit. The sooner you write your report, the more you’ll remember.

Reflection / Observation

If you are asked to write a reflection of your visit, try to:

• Make links between theory and practice, i.e. what you’ve been doing in your subject, what you’ve read, any previous professional experience you have in the field and the practices you observed at the site.
• Demonstrate in your reflection that you understood the most important features of the site.
• Evaluate and discuss the relative strengths and weaknesses of the processes and procedures you observed (e.g. technology, efficiency).

A site visit is far more than an excursion or trip. It is an excellent opportunity to gain insights into how your area of study operates in practice, and if you adequately prepare to collect extensive information during your visit, you will be able to produce a higher quality report or assessment as well.

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American College of Surgeons | Online Learning

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Site reviewer training course: quality verification program, accreditation.

• Register/Take course

The Quality Verification Program (QVP) Site Reviewer Training course is intended to equip Site Reviewers with the tools and knowledge needed to evaluate sites' compliance with the Quality Verification Program's standards.

The course includes eight modules:

• Welcome to ACS: an introduction to ACS and the ACS Quality Programs
• Overview of the Quality Verification Program: an introduction to the Quality Verification Program
• Site Reviewers and Site Visits: a comprehensive overview of the Reviewer role and program operations
• Program Standards: an overview of the standard domains and the structure of the QVP standards
• Tools and Technology : a review of the Quality Portal (QPort) and other tools required to conduct and score a QVP site visit
• Conducting a Site Visit: a detailed walk-through of pre-site visit responsibilities and each component of the site visit
• Scoring a Site Visit: a review of the nuts and bolts of the scoring process in a QVP site visit
• Site Visit Report and Verification Decision: an overview of how the scoring assessments Site Reviewers complete translate into the final Site Visit Report

Target Audience

The Site Reviewer Training Course: Quality Verification Program is intended for QVP Site Reviewers at the American College of Surgeons.

Course Objectives

Upon completion of the course, you should be able to:

• Explain how the American College of Surgeons has been striving towards continuous quality improvement.
• Explain how your Quality Program strives towards its mission.
• Explain the role of effective Site Reviewers in the ACS Quality Programs.
• Interpret the program's standards accurately and consistently.
• Explain the operations of the site visit process, including required documentation, tools and technology, scheduling, and payment.
• Explain how to effectively prepare for, conduct, and score a site visit.
• Explain how site visit outcomes are determined.

Required Hardware/Software

Compatible Browsers 

• Windows: Microsoft Edge (latest version), Google Chrome (latest version), Firefox (latest version) 
• Mac: Safari (latest version), Google Chrome (latest version), Firefox (latest version) 

Required Browser Settings 

• Javascript: JavaScript must be enabled for published courses to work. 
• Font Downloads: Font downloads must be enabled to see the  correct fonts and characters . 

Additional Software 

• Adobe Acrobat Reader 
• Microsoft Office® Excel and Word 

If you have any questions about this activity, please contact  [email protected] .  

For technical assistance, please contact  [email protected] . 

• 3.00 AMA PRA Category 1 Credit™
• 3.00 Certificate of Completion

Disclosure Information

In accordance with the ACCME Accreditation Criteria, the American College of Surgeons must ensure that anyone in a position to control the content of the educational activity (planners and speakers/authors/discussants/moderators) has disclosed all financial relationships with any commercial interest (termed by the ACCME as “ineligible companies”, defined below) held in the last 24 months (see below for definitions). Please note that first authors were required to collect and submit disclosure information on behalf all other authors/contributors, if applicable.

Ineligible company

The ACCME defines an “ineligible company” as any entity producing, marketing, re-selling, or distributing health care goods or services used on or consumed by patients. Providers of clinical services directly to patients are NOT included in this definition.

Financial Relationships

Relationships in which the individual benefits by receiving a salary, royalty, intellectual property rights, consulting fee, honoraria, ownership interest (e.g., stocks, stock options or other ownership interest, excluding diversified mutual funds), or other financial benefit.  Financial benefits are usually associated with roles such as employment, management position, independent contractor (including contracted research), consulting, speaking and teaching, membership on advisory committees or review panels, board membership, and other activities from which remuneration is received, or expected.

Conflict of Interest

Circumstances create a conflict of interest when an individual has an opportunity to affect CME content about products or services of an ineligible company with which he/she has a financial relationship.

The ACCME also requires that ACS manage any reported conflict and eliminate the potential for bias during the educational activity.  Any conflicts noted below have been managed to our satisfaction. The disclosure information is intended to identify any commercial relationships and allow learners to form their own judgments. However, if you perceive a bias during the educational activity, please report it on the evaluation. 

Planning Committee / Editorial Committee 

Amy Robinson-Gerace (Nothing to disclose)

Tamara Kozyckyj (Nothing to disclose)

Samantha McArdle (Nothing to disclose)

Colleen Fleming (Nothing to disclose)

Emily Hoffmann (Nothing to disclose)

Karen Pollitt  (Nothing to disclose)

Erica McNamara  (Nothing to disclose)

Pete Vega  (Nothing to disclose)

Shelby Eagle (Nothing to disclose)

Stephanie Mistretta (Nothing to disclose)

Courtney Polos (Nothing to disclose)

Ruthie Schranz (Nothing to disclose)

Leticia Jones (Nothing to disclose)

Anna Treudt (Nothing to disclose)

Continuing Medical Education Credit Information

The American College of Surgeons is accredited by the Accreditation Council for Continuing Medical Education (ACCME) to provide continuing medical education for physicians.

AMA PRA Category 1 Credits™

The American College of Surgeons designates this enduring activity for a maximum of 3 AMA PRA Category 1 Credits™. Physicians should claim only the credit commensurate with the extent of their participation in the activity.

Successful completion of this CME activity, which includes participation in the evaluation component, enables the learner to earn credit toward the CME and Self-Assessment requirements of the American Board of Surgery’s Continuous Certification program.

Course Completion

ALL ATTENDEES MUST COMPLETE THE COURSE EVALUATION in order to claim a CME Certificate or a Certificate of Completion. The course evaluation will appear once you take and complete this course. The following requirements will need to be completed:

• Review all course materials
• Course evaluation

Participants may only claim a maximum of 3  AMA PRA Category 1 Credits ™ for this activity.

Available Credit

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Site Reviewer Resources

Virtual visit reviewer resources.

• File Transfer Application User Manual
• Criteria Quick Reference Guide - Level III
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Virtual Focused Review

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In Person Reviewer Resources

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Level III 

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On-Site Focused Review

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Site Reviewer Webinar Series 2018

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Overview (Site Visit Report Tool)

The purpose of the Site Visit Report Tool Overview page is to display the status and update the progress of a single Site Visit Report (SVR), report completion through review and approval.

MANUAL vs INTEGRATED

SVRs can be either Manual or Integrated and the author determines this on the Sites tab > Site Visits menu item > (select a site visit) > click the Site Visit Report tab.

First Draft

First Review

Comments Returned

Revisions Completed

Final Review, Approved

Approved by Sponsor (optional)

The Integrated Report can have all of these tabs: Overview , Panels , Monitoring , Narrative , Attachments , Documents , Subjects , Consents , Deviations , Issues , SAEs , Review , and History . The administrator makes the tabs available by selecting the appropriate check boxes on the Administration tab > Site Visit Report Templates > Tabs module.

The administrator also can:

• indicate the default method ( Manual or Integrated ) by using the Site Visit Report Template Default configuration variable under the Site Visit Reports configuration group
• prevent the manual report method by setting the Enable Manual Site Visit Reports configuration variable under the Site Visit Reports configuration group to False

HOW TO SELECT SITE VISIT REPORT

Once a visit is selected, additional information becomes available based on whether the visit will use a Manual or Integrated report method as described above. Click the folder of a particular visit, which will open additional tabs. If the administrator checked the Site Visit Report Restricted field, all tabs on the Site Visit Report will be hidden unless the user is one of the Visit Monitors, Reviewers, Approvers, Authors, or has Admin Permission for the Site Visit Reports feature on the Roles module.

  Before Selecting a Site

After Selecting a Site

After Clicking the Select a Site Visit

After Selecting a Site Visit (additional tabs become visible)

INTEGRATED SITE VISIT REPORT (SVR) - SET UP PROCESS

The following are the steps needed to set up and complete an Integrated Site Visit Report :

Administration Tab

• Write questions that are available to all site visit report templates. These questions are added in the Site Visit Report Fields module.
• Create a template in the Site Visit Report Templates module for each of the system site visit types
• Once the template is designed with no changes planned, Publish it in the Template module to prevent additional changes. Once published, if changes are needed, copy the published version and make changes, then Publish this new template. Each published template carries the date and time as part of its name.
• Map the template under the Project tab > Project Tables menu item in the Site Visit Report Template Map module for the appropriate site visit types .
• Define the three site visit report roles:

(1) the Author , who is the Visit Monitor on the Site Visit tab. The author is defined under the Administration tab, under either System/Domain/Project Configuration depending on your need, Site Visits configuration group, Site Visit Monitor Roles configuration variable.

(2) the Reviewer is defined under the Administration tab, under either System/Domain/Project Configuration depending on your need, Site Visit Reports configuration group, Site Visit Report Reviewer Roles configuration variable.

(3) the Approver, who also may be the Reviewer if defined in both configuration variables. The Approver is defined under either System/Domain/Project Configuration depending on your need, Site Visit Reports configuration group, Site Visit Report Approver Roles configuration variable.

The table below shows the default reviewer and approver roles . The same person can review and approve the report. The role you select to review and/or approve must coincide with the role assigned to the project team member in the Project Team module. In other words, if the contact was assigned the 'project manager' project team member role, then permission must be granted for the 'project manager' to have the reviewer and/or approver roles in both the configuration variables.

Project Tab

• Map the template to the project in the Site Visit Report Template Maps module
• Assign Project Team Members with their corresponding roles in the Project Team module. The roles assigned at this level will indicate whether they have rights to review and/or approve a report based on the Site Visit Reports configuration table on the Project Tables . (see fifth bullet under Administration Tab above)
• The author , reviewer , and approver will work together in this fashion until the document is approved. See the Panels tab for more information.

VIEW SITE VISIT REPORT

This button will be hidden if the current Site Visit Report does not have a Site Visit Report Template assigned on the Site Visit Report tab of the Site Visit module, or if the Site Visit Report Status is Approved or higher.

A PDF file opens with the report status as Current Version Preview and the signature section is left blank

The responses and data fields on the report will represent the current values at the time the button was clicked, except for any sub-report sections, which will reflect the current data up to the time the Site Visit Report Status is changed to First Draft . This prevents changes in sub-report data made after the First Draft from inadvertently updating the Site Visit Report.

The site visit report will be locked when the author signs a report that is in First Draft , First Review , or Final Review .

if the Principal Investigator address does not appear on the PDF, make sure the Include on Project field is checked on the Global Contact's Communication record.

Print Date can be set by an administrator in the Site Visit Reports configuration variable Site Visit Report Print Date Time Zone to the :

Project Time Zone - The report will display the date/time in the Time Zone specified in the Project Time Zone Configuration Variable in the Project Configuration Group

System Time Zone - The report will display the date/time in the Time Zone specified in the System Time Zone Configuration Variable in the Application Configuration Group

UTC (default) - The report will display the date/time in UTC format, which is the default

The Report Review section will only display if the Site Visit Report Status is less than Approved and if the Show Review Comments checkbox on the Site Visit Report Template is checked. The content of this section is defined in the Subreport entered in the Review Comments Subreport field of the Site Visit Report Template.

Subreport Sections

Any columns that cause the Subreport to exceed the width of the Site Visit Report ( 6.5 inches ) will be hidden when the Subreport is displayed

The data on the Subreport will be linked to the Site Visit Report based on the value of the field entered in the Parent Report Link Field field on the Report module.    If the link field is left blank, then the data will be filtered based on the Site of the Site Visit Report.

The data on the Subreport will be filtered to include only those records which meet the following criteria, based on the Base Table of the Subreport Datasource:

For Subject records, the Subject Enrollment Date must be on or before the last date of the Site Visit

For Subject Visit records, the Subject Visit Date must be on or before the last date of the Site Visit and the Subject Visit must have a status of “Completed”

For Site Document records, the earliest of the Document Dates must be on or before the last date of the Site Visit

For Deviation records, the Deviation Date must be on or before the last date of the Site Visit

For Site Issue records, the Site Issue Date must be on or before the last date of the Site Visit, and the Site Issue must not have appeared on any other Site Visit Report with a Site Issue Status of “Closed”

For SAE records, the SAE Start Date must be on or before the last date of the Site Visit

Report Signatures Section

Attestation field is defined in the Site Visit Report Author Signature Text configuration variable under the Site Visit Report configuration group.

Signature and Date Signed fields are left blank and are intended for the Author to physically sign the report. This field is visible when the Enable Electronic Signature on Site Visit Report configuration variable under the Site Visit Report configuration group is set to False .

Name field will print the full name of the user who updated the status of the report as the Report Author and will be visible if the Enable Electronic Signature on Site Visit Report configuration variable under the Site Visit Report configuration group is set to False .

Electronic Signature Date field will print the UTC date and time of the electronic signature of the Report Author. This field is visible if the Enable Electronic Signature on Site Visit Report configuration variable under the Site Visit Report configuration group is set to True.

Electronic Signature Name field will print the full name of the user who signed the report as the Report Author. This field is visible if the Enable Electronic Signature on Site Visit Report configuration variable under the Site Visit Report configuration group is set to True.

Title field will print the title of the user who updated the status of the report as the Report Author.

Approver Section

Attestation field is defined in the Site Visit Report Approver Signature Text configuration variable under the Site Visit Report configuration group.

Signature field is left blank and is intended for the Approver to physically sign the report. This field is visible when the Enable Electronic Signature on Site Visit Report configuration variable under the Site Visit Report configuration group is set to False .

Date Signed field is left blank and is intended for the Approver to enter the date they signed the report. This field is visible when the Enable Electronic Signature on Site Visit Report configuration variable under the Site Visit Report configuration group is set to False.

Name field will print the full name of the user who updated the status of the report as the Report Approver. This field is visible when the Enable Electronic Signature on Site Visit Report configuration variable under the Site Visit Report configuration group is set to False.

Electronic Signature Date field will print the UTC date and time of the electronic signature of the Report Approver. This field is visible if the Enable Electronic Signature on Site Visit Report configuration variable under the Site Visit Report configuration group is set to True.

Electronic Signature Name field will print the full name of the user who signed the report as the Report Approver. This field is visible if the Enable Electronic Signature on Site Visit Report configuration variable under the Site Visit Report configuration group is set to True.

Title field will print the title of the user who updated the status of the report as the Report Approver.

Page Footer Section will repeat on all pages. It will include:

Company Name, Print Date and Time. If a Saved Version of the Site Visit Report is viewed, the Date and Time will be prefixed with the value of the Site Visit Report Print Verb configuration variable under the Site Visit Report configuration group in place of the standard Printed prefix. The date and time will be based on the time zone indicated in the Site Visit Report Print Time Zone configuration variable under the Site Visit Report configuration group.   The available choices  include either the System Time Zone – the time zone selected in the System Time Zone configuration variable under the Application configuration group or the UTC time zone.

Report Message text is defined in the Report Footer Message configuration variable. Page X of Y (where X is the page number and Y is the total number of pages)

STANDARD SITE VISIT REPORT (SVR) NOTIFICATIONS

Notifications are set in the Notifications module by an Administrator. The following table suggests the standard notifications and the associated roles that should receive them. If a notification is not received, please check the Notification Queue Troubleshooting section for the possible reasons why.

Click Common Buttons for a description of the buttons found throughout the system and their uses.

Debate takeaways: Biden confirms some voter fears as Trump leans into grievances

ATLANTA — President Joe Biden failed to mitigate his biggest liability in his re-election bid at the CNN debate Thursday, while former President Donald Trump doubled down on his grievances and skipped past opportunities to cover his own vulnerabilities.

Biden's biggest weakness — voter concerns about his age and sharpness, according to polls — was on display throughout the more than 90-minute debate as he struggled through answers and failed to deliver the energetic performance allies believe he needed. And Trump had no new answers for voters about the issues on which he's weakest, including his felony conviction, his role in overturning Roe v. Wade and his actions on Jan. 6, 2021.

The first showdown between Biden, 81, and Trump, 78, in 2024 comes early in the election year, giving voters an opportunity to see the president and his challenger side-by-side. Here's what they saw — and what it means for the campaign.

Biden struggles out of the gate

The first presidential debate is often rough for incumbents . It was particularly rough for the 81-year-old Biden out of the gate.

When he began Thursday night, his voice was hoarse, his throat didn't sound clear, and he started out speaking softly and struggling through some of his responses. His voice cracked throughout the debate. Biden's campaign later s a id he ha d a cold .

In one particularly notable gaffe, Biden stumbled through a response to an early question about rising costs, ending with: “We finally beat Medicare.” The Trump campaign mockingly highlighted the clip on his social media platform, Truth Social.

During a clash over immigration, Biden stammered through some words while expressing his support for tougher border laws, to which Trump responded: “I really don’t know what he said at the end of that sentence. I don’t think he knows what he said, either.” Trump repeatedly accused Biden of implementing a weak border policy that he said has worsened crime in the U.S.

Even Biden’s closest allies said it was a bad night for him. “It was a really disappointing debate performance from Joe Biden,” former Biden communications director Kate Bedingfield said on CNN.

Biden did find his footing when he was speaking about foreign policy, protecting NATO and standing up to Russia. He also tore into Trump over Jan. 6 and blasted him for saying there were “very fine people” on both sides when neo-Nazis marched in Charlottesville, Virginia, in 2017. Later, when he was asked whether he has a vision to protect Social Security, Biden said: "Yes, make the very wealthy begin to pay their fair share."

Toward the end, Biden defended running for re-election at his age when the moderators asked him to address voter concerns. “This guy’s three years younger and a lot less competent,” Biden said.

Trump descends into grievances

Trump's long-standing tendency to retreat into airing personal grievances, often at the expense of defending himself or his record, reared up throughout the evening.

When CNN’s Jake Tapper and Dana Bash asked him to address voter concerns about his actions on Jan. 6, when pro-Trump rioters stormed the Capitol, Trump took the opportunity to blast the House Jan. 6 “un-select committee” and its “two horrible Republicans.” When Biden brought up Trump’s alleged affair with Stormy Daniels, Trump took the bait: “I didn’t have sex with a porn star, No. 1,” he said.

Trump was also evasive when he was asked repeatedly whether he will accept the 2024 election result.

“If it’s a fair and legal and good election, absolutely,” Trump said, repeating his false claim that the 2020 election result was illegitimate: “The fraud and everything else was ridiculous.” In response, Biden mocked him. “You’re a whiner,” he said. “You can’t stand a loss; something snapped in you when you lost last time.”

Ten minutes into the debate, Trump launched a groundless claim that Biden is weaponizing American justice against him. He called it "a system that was rigged and disgusting," as he faces criminal charges across multiple jurisdictions brought by independent prosecutors. Toward the end, Trump made the same allusion again: “He indicted me because I was his opponent.”

Trump also brought up the Russia investigation — “Russia, Russia, Russia,” as he called it — as well as Biden’s son Hunter Biden’s laptop computer.

And Trump leaned into his promise of retribution if he wins the presidency this fall. “He could be a convicted felon as soon as he gets out of office,” Trump said of Biden. Trump also said, "My retribution is my success."

Clashes over abortion, taxes and more define the policy stakes

Trump embraced his role in appointing the three "great" Supreme Court justices who voted to overturn Roe v. Wade while repeatedly — and falsely — claiming that there was complete consensus about ending the federal right and returning abortion policy to legislators in 2022.

“Everybody wanted to get it back to the states,” Trump said — polls show voters supported Roe v. Wade by large margins. “This is something everybody wanted.” He added that “every legal scholar wanted it that way” — many of them disagreed.

And Trump embraced an argument popular among social conservatives, arguing that Democrats were the real radicals on abortion by refusing to support federal restrictions. After Trump claimed that Biden supports abortions "after birth," Biden retorted by saying he favors only restoration of Roe v. Wade, which allowed for some limitations. “We are not for late-term abortion. Period. Period. Period,” Biden said.

Trump focused significant attention on the border and immigration, criticizing rising migration during Biden's term.

And he also called for extending his administration's 2017 tax cuts, which expire at the end of 2025. Biden promised, repeatedly, to raise taxes on the rich, saying Trump “rewarded the wealthy — he had the largest tax cut in American history.”

Biden’s prepared zingers

Biden’s sharpest moments came when he delivered what appeared to be prepared one-liners at Trump, often calling him a liar or a felon and frequently dismissing his claims with a dismissive grin.

“The only person on this stage who’s a convicted felon is the man I’m looking at right now,” Biden said, drawing a nod from Trump.

When Trump attacked his record on immigration, Biden said, “Once again, he’s exaggerating, he’s lying.” His other lines included: “Every single thing he said is a lie. Every single one.” And: “I’ve never heard so much malarkey in my whole life.”

At one moment, Biden attacked Trump for calling service members “losers” and “suckers,” according to reporting by The Atlantic . “My son was not a loser. He was not a sucker. You’re the sucker. You’re the loser,” Biden said. (Trump responded by questioning the magazine’s credibility.)

When Trump said Biden has “become like a Palestinian,” Biden replied: “I’ve never heard so much foolishness.”

And Trump brought some prepared lines of his own, including one at the end, when he argued the U.S. is “a failing nation, but it’s not going to be failing anymore — we’re going to make it great again.”

“We’re living in hell,” Trump said. “The whole country is exploding because of you.”

Sahil Kapur is a senior national political reporter for NBC News.

Use and edit template for free

Construction site visit report template and example: better than pdf, word & excel.

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Ensure you're properly documenting your construction site visits to review the conditions of the site, status of the project and team performance so your project is progressing on time, on scope and you're meeting your compliance requirements.

Use this standardised construction site visit report template to run well-documented reports digitally from on site via mobile or tablet with much more functionality than using Word or Excel to run site visits.

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How does this digital construction site visit report template compare to using a static PDF, Excel or Word doc?

Preview this site visit report template below. Try the interactive demo.

Use this construction site visit report template for free.

This site visit report template was generated with dashpivot.

Digitise your construction site visit reports to make it easier to run, update or access them on site to build better processes rather than using Excel Sheets or a Word Doc.

• Record new site visits or access and update existing site visit reports via mobile or tablet, then sync back up to the office as soon as they're submitted.
• Share site visit reports as perfectly formatted PDF or CSV with brand colours and company logo.
• Attach photos or videos of the site condition and use photo markup to highlight defects, hazards or work completed.
• Get digital signoff from Supervisors, Engineers, Visitors and more with eSignatures.
• Customise the digital template with any fields you need to capture the site condition or project progress.

Other popular templates you can use and customise for free

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Make your log book easier to complete, share and organise with this digital log book template.

Construction Work Order template

This construction work order template can be used and adapted for any work order, to make your communications more efficient and more reliable.

Construction Stop Work Order template

This construction stop work order template ensures your stop work orders never get missed or ignored.

Construction site visit reports are crucial for visibility on site condition and project progress

A well-detailed construction site visit report is essential for ensuring project success and safety. It gives stakeholders a comprehensive overview of site conditions, progress, and compliance, ensuring informed decision-making on if the project or contract need changes.

By identifying hazards, recommending controls, and serving as a digital audit trail, site visit reports play a vital role in risk management, promoting transparency, accountability, and quality in the construction process.

Whether your site visit report is in Word, Excel or you're using this digital contruction site visit report template, you need to include:

• Date of Visit
• Site Details
• Site Condition & Work in Progress
• Photos of site and hazards
• Issues found and how to resolve

Share your construction site report as a PDF so external stakeholders have easy access to it when they need to review it.

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