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Sustainable corporate travel that takes care of business.

At Business Travel Desk, you'll always get 24/7 customer service and an expert travel counsellor looking after every aspect of your journey - including reducing your carbon footprint, or even eliminating it completely.

Sit back, relax!

We’ll take care of everything for you - from transportation to accommodation

A-Z inclusive service

Your own personal travel counsellor every step of the way

Worldwide support

Over 2,000 expert travel counsellors around the world

Concierge levels of service without the VIP price tag

1:1 VIP treatment

We prefer the personal touch, which is why you’ll be assigned your own dedicated team of travel consultants. This way you’ll only deal with people who know your travel arrangements inside and out (plus, we love getting to know you better).

The fastest SLA in the industry

Got a problem while you’re away? Don’t worry, it happens to the best of us, and we’ve got your back. Our helpline is open 24/7/365 and we’ll always aim to reply to messages in under 30 minutes, so sit back, relax, and let us do the heavy lifting.

Sustainable travel, always

Prefer to stay at a green hotel? Would you like to offset your travel carbon emissions? You’re talking our language! We have loads of different ways of making your trip sustainable, but we’ll always encourage you to give us more ideas about helping you to achieve your eco goals.

A corporate travel agency that works with you instead of against you

Arranging corporate travel in the UK through a business travel agent has traditionally been a bit of a battle, but with Business Travel Desk it couldn’t be easier. We want you to be the best version of yourself, which is why we combine state-of-the-art tech and years of business travel experience to give you the smoothest of smooth journeys.

Sustainable travel with 24-hour support

Work hard, dream big while we get you to your destination

We’ll arrange every aspect of your journey itinerary, from transportation to flights to accommodation. The details are stored on our own secure platform that you can access anywhere, at any time. And remember, we do all of this while making sure that your journey is as environmentally sustainable as possible. 

Seriously, it’s all taken care of - all you need to do is turn up at the gate.

“ He will go above and beyond ”

Seb is always so helpful and approachable. He will go above and beyond to get the job done. Thanks for everything!

“ really friendly and helpful ”

Business Travel Desk are really friendly and helpful. They are very knowledgeable and I trust them with all my travel bookings.

“ Highly recommended ”

Best customer service, very easy to communicate to and flexible! The greatest rate and service I have received, highly recommended!

“ Cannot thank the guys here enough ”

Cannot thank the guys here enough! I had complex travel plans and needed help with the COVID restrictions and these chaps helped me through every step of the way! Clear sound advice snd support snd competitive prices on travel. Thank you!!

“ A1 customer service ”

Excellent service from the guys here as usual, always my first point of call. Fantastic knowledge and experience, I need to mention Max and Seb in particular. Our must recent trip was to Nashville, Memphis, LA and San Diego. Perfect from start to finish. A1 customer service.

“ Going above and beyond ”

Extremely pleased with the level and quality of services. Always available to support and answer questions. Going above and beyond to make international travel as smooth as it can be nowadays!!!

“ Fantastic company ”

Fantastic company helped me though covid and can not thank you enough

“ Fast and efficient service ”

Fast and efficient service from a lovely team who were knowledgeable and took all the stress out of my business travel arrangements. Thank you and I look forward to working with you again.

“ They are both wonderful ”

I always use Max & Seb for my travel needs! They are both wonderful & I have never had this service before! I would not hesitate to recommend them to anyone! Thank you very much

“ I would highly recommend ”

I appointed these guys for our Company travel a while ago and they have been absolutely fantastic. Nothing is too much trouble night, day or weekends. I would highly recommend them for your travel needs.

“ It is such a stress free experience ”

I have dealt solely with this company for years now, and every time I travel it is such a stress free experience. Both Seb and Max are very efficient and have booked trains, hired cars, cruises, villas and hotel rooms for me. They have been on hand at the end of the phone to help with any issues if they arise. I would highly recommend you use this company for all your travel needs, both in this country and abroad.

“ Always on hand to help ”

Max and Seb have really changed the way in which we have booked our business travel, providing such a hands on service to what ever requirements we need. I am able to call them out of hours and they are always on hand to help. I would highly recommend them for any business travel needs, we have used a lot of TMCs in the past and nothing compares. Thank you so much Max and Seb.

An expert service based on expert information

How can we be so confident that we’ll provide the perfect tailored trip for you? We have our own in-house review system, which is chock full of 100% authentic feedback from our travel counsellors and their clients. Who better to trust than the people who have been there and done it already? We wouldn’t recommend something that we wouldn’t be comfortable doing ourselves, so you know that our travel advice is something that you can have complete faith in.

Experience the future of corporate travel

Got any questions? Great, we love to talk about corporate travel! Hit the button below to speak to us directly or fill in the form opposite and we’ll be in touch ASAP.

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Redefine your travel program with Zoho Expense, the travel solution designed for your business.

Our intuitive self-booking tool enables employees to book flights, hotels, cabs, and trains at the convenience of their fingertips while adhering to the company's policies.

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Get 360-degree visibility into your employee travel requests with real-time analytics and comprehensive dashboards to make strategic travel decisions.

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Puma has been using Zoho Expense in Oceania for over 3 years and our users have found the web interface and the phone apps to be feature rich and always improving.The look and feel is modern and pleasing to the eye. Puma has recently expanded the usage of Zoho Expense to multiple new regions around the globe, and throughout, the Zoho team has been extremely supportive to the unique requirements of each region and helped to make the onboarding experience painless.

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The Zoho Expense team has provided us with the best features—especially the receipt auto-scan, which eases our expense reporting journey with its mobile functionality. Our employees use Zoho Expense and its features extensively, particularly the mobile app. Above all, with the Zoho Analytics integration, we always get the insights we need with multiple dashboards to analyze our business spend. We’re one of those happy customers who are looking forward to seeing many new features and integrations within the application.

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Hit the road with confidence when you have concur travel.

We’ve been in the travel and expense (T&E) industry for decades. In that time, we’ve seen the tremendous value that every organization sees when they automate their travel program. The entire travel process becomes easier, more efficient, and more accurate. There’s also a significant increase in policy compliance, and employees love being able to use a consumer-like mobile app.

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Create a travel and expense “super system” for your business

On its own, Concur Travel is an industry-leading travel platform and an investment you’ll never regret. When you combine it with Concur Expense, you create a total spending solution that includes a consolidated view of spending data, travel bookings that automatically populate expense reports, and the ability to reimburse employees faster.

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See what these other SAP Concur solutions can do

This is probably the best program that I have used to manage the travel and expense of coworkers that are on business trips.”

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We’ve been hard at work updating our travel platform to better address our customers’ needs. In addition to a redesigned user interface that has fewer screens, users will experience more engaging imagery and improved product descriptions, sustainability, and carbon emissions information at the time of booking, and a consistent experience across devices and platforms.

Learn about our new Concur Travel

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Investing in Concur Travel isn’t just our software. You also get immediate access to our extensive network of travel suppliers, which can give your employees freedom to book the travel experiences they want on their own.

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We offer unique travel programs and resources for businesses, production companies, meetings and events, and more., looking for a travel solution for your small business.

Our new small business travel management tool lets you and your team book business travel via united.com and the award-winning United mobile app, keep track of expenses, and save on your tickets. No minimum flight requirements. No spend requirements. All the perks.

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No matter how big (or small) your company is, United offers travel solutions made just for you.

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We offer a suite of programs and services tailored your business travel needs, including meetings, conferences, groups, and more.

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We offer a personal touch with a team of talented professionals who can answer questions and find the best solution for your company.

Looking for a travel solution or more information on the services we offer? Explore our portfolio and find your perfect fit.

Many of our products grant you access to our all–in–one corporate and travel agency portal: United Jetstream. Enjoy greater visibility into travel activity, customizable reports, and self–service tools.

Enjoy the most comprehensive global route network, including world-class international gateways to Asia and Australia, Europe, Latin America, and the Middle East with non–stop or one–stop service from virtually anywhere in the United States.

Ready to get started?

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The modern corporate travel manager guide

What is a travel manager, what does a travel manager do main tasks and responsibilities, corporate travel policy.

• Booking procedure and approved travel booking tool
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The modern guide to writing a company travel policy

Overseeing travel plans and arrangements, managing expenses and the travel budget, analyzing data, embracing new technology, why is a travel manager important, related questions, how is using a travel manager different from not using one, how is a travel manager different from a travel agency, we caught up with natalie marcantonio, office manager at quadmark to hear her thoughts on corporate travel being an appealing area to work in:.

Start saving money on business travel for your company today!

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Corporate Travel

ALTOUR is a global Interaction Management Company. The oldest new entrant in global travel management. Take advantage of our global network to increase your worldwide efficiency. Use our negotiated supplier discounts to reduce your costs and take advantage of our travel policy consultation and budget management services to impact your bottom line. A program designed by you, not for you.

Billion dollar leverage with personalized service

Volume produces leverage. Leverage creates influence. ALTOUR is one of the largest travel agencies in the world. We leverage this advantage to secure travel benefits to exceed your expectations.

Strategic account management tailored to your specifications

We tailor account management to your specifications – balancing employee needs with corporate goals. This helps your company overcome whatever unpredictable obstacles travel can bring.

24 hour communication with exemplary service

Our dedicated account management team will bring consistent service for you and your travelers. Our expertise combine local market knowledge with cultural sensitivity. Because business travel can be unpredictable, we give you 24/7 access to an ALTOUR professional to help you solve any last-minute emergencies.

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It’s not if something happens — but when. We guide you to meet your legal obligations for worldwide travel including prioritizing the safety of your employees.

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With priority rates and exclusive amenities at over 1,700 of the finest properties across the globe – we bring you the VIP treatment you deserve.

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One call to ALTOUR’s 24/7 after-hours emergency desk is all it takes. Rapid re-accommodation. Assistance with flights, hotels and car rentals.  

Responsive service when you need it most.

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Obtaining the correct travel documentation can be difficult and time consuming. Let us jump through the hoops for you.

Our experts understand the timing of a passport renewal - and when to put in a rush. We monitor breaking global events that could affect your visa application.

We partner with CIBT, the largest passport and Visa Company in the world. Last minute requests are our specialty. Relax. Let us simplify your journey.

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Email [email protected] or call 212-897-5008

For more information on Passport and Visa requirements, please go to travel.state.gov or contact one of our Travel Advisors.

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Avoid the delay of bank currency exchange transactions.  Skip the local money changers with poor exchange rates.  For your convenience, ALTOUR offers foreign currency exchange at nine of our locations. Fast service with competitive rates.  Peace of mind for international travelers, before you arrive.

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ALTOUR has built its own collaborative global network bringing the best and brightest in the industry together, rather than simply joining a consortium like so many other travel management companies. By selecting strategic locations in key customer markets, our network delivers efficient and consistent support services 24/7 worldwide.

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We partner with your firm to lower costs while upholding your travel standards.

Billion Dollar Leverage.

Volume produces leverage. Leverage creates influence. With over $4 Billion in sales, ALTOUR is one of the largest travel agencies in the world. We leverage this advantage to secure travel benefits to exceed your expectations.

ALTOUR 24. We Have Your Back.

Around the clock and around the world. Legal travel can be unpredictable. 24/7 access to an ALTOUR professional to help you solve your last-minute legal emergencies.

Duty of Care. It's Not If Something Happens, But When.

Globalization increases risk. We guide you to meet your legal obligation to ensure the safety of your employees, so you can be proactive, not reactive.

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Dining, hotels, entertainment, car rental and accommodations at every level?all for individuals potentially without credit cards. Nationwide and International.

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Complete integration with client matter numbers to ensure comprehensive and accurate client billing. Account management to assist with vendor negotiations. Pre-trip reporting, exception reports and lost fare savings reports to monitor and control travel policy. Management of firm-wide partner retreats, events, groups and meetings. Customized reporting to break down travel spend by client, case, retreat or event.

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You know the law. We know travel. Our experts have decades of experience handling the unique travel needs of the legal community. Handling frequent changes right up to the last minute. Negotiating “war rooms” with flexible cancellation policies.

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All charters are not the same. Taking a regional flight is different than flying halfway around the world.  When your travel needs change, we are available.  This flexibility ensures that you will get exactly what you need at the very best price.

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Prioritizing the safety of our clients is paramount. Our identity theft program, 24 hour support and medical repatriation services are here to give you peace of mind.

There is a new identity theft victim every 2 seconds. When traveling, you are up to 4 times as likely to be a victim of identity theft. Maintain peace of mind on your vacation with identity protection for you and your family.

Our identity protection program for travelers reduces the risk of identity theft by:

• Monitoring millions of data points for suspicious use of your sensitive personal information
• Alerting you at the earliest sign of fraud
• Quickly helping to resolve any incidents that occur.

If your wallet, passport, credit card, or other important document is lost or stolen, we’ll have them canceled and help get a replacement – no matter where you are in the world.

Learn about our Identity Theft Program

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One call to ALTOUR’s 24/7 after-hours emergency desk is all it takes. Rapid re-accomodation. Assistance with flights, hotels and car rentals.  

Foreign travel advice for UK Citizens.

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Urgent Help. Capable Hands.

Medical repatriation can be an emotional task. A task that requires expediency and extreme attention to detail. The ALTOUR Medical Repatriation Team is comprised of seasoned travel specialists with at least 25 years experience in the industry. They are prepared to service the most sensitive cases with the utmost care.

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We get your subscribers back home to receive needed medical care.  We help to determine the fastest method of getting home, by air or ground. We rely on key relationships with our vendors to provide special service needs.

Urgent Assistance. At the Best Price Possible.

Our Medical Repatriation team works closely with the ALTOUR airline rate desk to provide our clients the most cost effective options.  An urgent need shouldn’t come with an exorbitant price.

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The complete guide to corporate travel management

Published on July 3, 2023

Business travel can be hellish to manage. With employees flying all over the world, there are flights to book, accommodation to arrange, and an endless list of miscellaneous costs and tasks to keep on top of.

In most cases, this is pure drudgery.

Which is a shame. Because work trips can be both highly productive and a pleasure for employees . They should be a way to expand your network , increase your company's exposure, and create lasting experiences.

So why is managing travel such a chore ? And what can you do to fix it?

In this post, we go into detail about the biggest hassles with corporate travel. (They're actually quite simple, and so's the remedy). We also look at some tools that can help, and discuss how travel and expense management go hand-in-hand.

So let's begin.

What is corporate travel management?

Put simply, travel management is the structure that a company has in place to oversee and facilitate business travel. This includes the processes of planning a trip for booking and paying for everything necessary, and the approvals and documents needed to ensure compliance.

Some companies outsource this to specialized travel agencies. Others bring in dedicated travel managers. In this piece, we’re going to focus more on the impact that software can have, and how automating much of your travel management is better for everyone in the company.

Let’s start by identifying what makes managing business travel so difficult.

The biggest challenges for corporate travel

Company travel is still an area in which most businesses struggle. Even if you think you have it under control, you may still cost yourself serious time and effort just to handle what should be simple tasks.

That’s normal, but it’s not ideal. Do you find the following issues affecting your day-to-day?

1. Managing large numbers of requests

Most companies have someone who’s eventually responsible for monitoring travel. In large businesses there’ll be a dedicated travel manager. But in smaller and growing companies, this role often falls to someone in the administration or finance teams. And it’s just one of their jobs.

When company travel is commonplace, this becomes a real burden. You have requests coming from all over the business, and they don’t always follow the proper procedures .

One team member emails you, while another sends a Slack message. Worse still, you have employees coming to see you in person, distracting you from what you should be doing .

It’s the disparate and inconsistent nature of these interactions that make them a problem. This is one of the key benefits of automation, which we’re going to look at shortly.

2. Tracking approvals

Just as the admin or finance person needs to track requests, they also need to ensure that travel has been authorized by the right people . This usually means a team leader or manager, but in some companies also requires the CEO’s sign-off.

These are more touch points - more steps - in an already drawn-out process. But because they’re mandatory, there’s no getting around them.

Here’s where your travel management system can truly help. The approval process can be baked in, so that each manager is notified and can give their consent without anyone having to leave their desk .

3. Keeping spending in check

Travel is part of running a business, and is seen as essential for growth . But the bill that comes with it can be hard to stomach.

There’s a renewed focus on work travel. Employees want the opportunity, and companies are often keen to oblige.

But this can quickly result in a swollen travel budget . And managers then have to start turning down reasonable requests.

According to the experts at TravelPerk, one key reason for this is businesses don’t give themselves access to low-cost inventory . They rely on “business hotels” and book through travel agents, all of which can come with a premium.

In our private lives, we look hard for great deals through sites like AirBnb, Booking.com, and Kayak. But out of convenience, or because they want more “professional” options, companies usually ignore these.

4. Letting staff serve themselves

This begins as a challenge. For many companies, the easiest way to keep compliant and manage costs is to book trips for team members.

But in fact, the more you’re able to let employees arrange their own travel, the lighter the burden becomes for your admin and finance staff .

And employees actually want to manage their own itineraries . For some, business travel is fun experience and a chance to visit somewhere new. If they feel forced into taking certain options, this removes some of the charm.

And for more seasoned travelers, the same is often true. They know what works for them, after all.

The goal is to be able to offer this opportunity without costing the business money . Good travel management systems make this entirely possible, and even more likely .

5. Being flexible

As with most company policies, you need to keep control without feeling like a nagging parent . Rules and restrictions are necessary, but employees are happiest when they have a little freedom.

In order to save money and keep team members happy, you want to keep a broad travel inventory. Try not to limit yourself to just a handful of suppliers or travel routes.

This has the added benefit of being cheaper in a lot of cases. But more importantly, it gives employees the choice they want.

Because you don’t have to be constantly saying no in order to get the best results.

6. Reducing errors

Mistakes can be costly. Every time your finance team has to fix any employee’s work, that’s time wasted. And that assumes that mistakes can actually be fixed .

Can’t figure out who approved a particular expense? This happens all the time, and it’s a problem. So are lost receipts, incomplete expense claims, and incorrect types of expenses .

The back-and-forth that comes as a result of all this is annoying and distracts your team from its real work. This is also where a good collaborative project management tool can help.

Making corporate travel less painful

The best way to ensure that team members don’t follow the rules is to make the rules a drag to follow. For most staff, booking travel isn’t a core part of their job description. And they’re really trying to find the easiest way to get through it so they can get on with what they’re supposed to be doing.

So if your travel process is irksome, your teams are going to find a way around it .

What you want to avoid:

Too many rules (especially where they’re confusing)

A high number of touches (including extra emails to managers for approval)

Lots of manual steps (like filing printed documents and receipts)

Unclear processes

Ideally, you want a travel booking process or system that walks employees through each step. Where the rules are built in, so they don’t have to decipher them on their own .

We’ll look at some good examples of this shortly. But what would such a system even look like?

What is a travel management system?

As the name suggests, these systems help companies manage travel. They can be purpose-built tools from third parties (see below), or some large companies even build their own.

In the pre-SaaS (software-as-a-service) days, the latter option made sense. But now business travel management tools are available out of the box, for relatively low cost, and it just doesn’t make sense to build something from scratch.

See below for tool suggestions.

The point of these systems is to “oversee, regulate, and coordinate the travel activities and expenses of a company's employees.” These are largely manual tasks that would normally be done by office administrators , or perhaps by a dedicated travel manager in a company.

With a travel management system, this work can be streamlined or automated altogether. The goal is to free up staff for more valuable work than monitoring others’ travel plans.

Why automation is crucial

Many of the issues we saw above touch on two themes: time and effort. Every extra touch that you ask team members to perform takes time. And often the biggest time killer is at the very beginning, when employees have to figure out what the travel policy is in the first place .

Every question eats up time (for managers and staff), and every mistake multiplies it.

And that’s what hurts effort. The more time-consuming and tedious these tasks, the less likely that team members will actually want to do them. They skip steps, ignore certain rules, and now your shiny travel policy is just a memory.

Unless you automate it. You can build your travel policy into a travel management system, and then nobody has to actually remember it or ask questions. They simply follow the process from step to step, all the while doing what’s required of them.

It’s like a video game - you can’t get to the next level until you’ve finished this one.

The result is travel bookings with fewer errors (if any), and an administrative team that’s free to do more important work . Plus, if employees can book trips themselves, they can plan the trip that works best for them.

You can still include any rules or restrictions you prefer. You can limit budgets to appropriate amounts (automatically), and even restrict the available suppliers if that really matters.

It’s basically as flexible and user-friendly as you want it to be.

So if you don’t want to build this all from scratch, what options do you have?

Great travel management tools

We’ve written another whole post on our favorite travel management software .

TravelPerk is fast becoming the name to know for business travel. The platform takes the convenience of the personal travel booking sites you love , and adds more security and oversight. Employees can serve themselves and create the itinerary they prefer, while the company can add any restrictions it needs.

It’s also much easier to manage budgets because every purchase is made in the same place. So finance teams have an immediate overview of all travel bookings, without having to beg staff constantly for updates.

TravelPerk helps you save money thanks to its low-cost inventory. Your teams can still choose great, inexpensive options for flights and hotels in that same central dashboard .

The heart of TravelBank works the same as TravelPerk - your teams can book their own travel directly within the platform. Again, everything is carefully tracked, so you can keep spending under control.

The tool also includes some expense management features which can be very helpful . When an employee uses their own money to make a purchase, they can upload the receipt to TravelBank. An expense report is created, and the company can begin the process of reimbursement.

This saves a lot of time on expense reports, which really hurt businesses each month. It also cuts down on simple errors like lost receipts , which will keep the finance team happy.

Spendesk is less of a travel management tool, but focuses more on the issue of work spending in general. That’s incredibly valuable for travel though, because the biggest challenges usually revolve around tracking spending , both during the booking process and on the road.

Like the other tools, Spendesk tracks all of your bookings and payments in one place by letting you pay with its virtual and prepaid cards. When you need to book flights or accommodation online, you use a virtual card generated by the platform. When you’re on the road, you have a physical, prepaid credit card to use. So employees never have to pay for anything with their own money .

This means no more sharing around the company credit card, and no more expense reports.

The beauty of this is that you may not even need a travel management system (as explained above). Your team can use any website or supplier they like, and you’re still going to know exactly what they’ve spent. Manager approval can be given in advance or in real time , and every purchase lines up with the right budget.

And then the best part: you can use the exact same system for all your other expenses , whether they’re travel related or not.

This highlights one of the main recurring issues with company travel: the real problem is how businesses handle expenses.

Travel and expense management

We mostly think of travel expenses as being the things you pay for while on the road. For most employees, this is drilled into their heads thanks to the painful expense report process that comes at the end of the trip.

But of course, travel spending begins from the first booking . This is usually flights, trains, or car travel - however you get from here to there. And when managed well, it’s easy to marry this spending with the costs that come later.

But most companies fall down at “managed well.” Each trip should be taken as a whole, with any on-the-go spending added to flights and accommodation. This gives the true cost of your excursion , which can then be marked against team budgets and overall company spending.

Why is this difficult?

The majority of companies have the same issues with managing spend:

There is no clear, observed spending policy

Each cost is considered unique, and not taken as part of the whole

They rely on a small handful of company cards

When the company card isn’t available (often), employees are forced to spend their own money.

3 and 4 are the reasons why tracking company spending can be so difficult. If everybody shares the same few company credit cards, it’s immediately unclear who’s spent what, and why. It’s almost impossible to monitor approvals at this point .

You have to have an impeccable spending policy - and a very diligent finance team - for this to work long-term.

And as we know, asking employees to pay out of pocket is recipe for disaster. You save a small amount of hassle at the beginning (because you don’t have to set up a better solution), but the trade-off is that it’s very hard to monitor, creates more paperwork each month, and employees hate it !

If you’re able to fix the above issues, you’ve pretty much solved your travel management headaches. All of the worst parts come down to expenses and spending. And they’re usually because these processes haven’t been set up intentionally .

As businesses grow, they tend to add processes piece-by-piece. At the beginning, when a business only has 5 team members, one corporate card is usually fine. The founder/CEO knows what needs to be spent and can make most of the payments themselves.

But as the team grows, more options get added to the mix. You go from one card to three, and there’s constant confusion as to who has which one.

When that becomes unworkable, you start asking staff to file expense reports. But still half of your payments come on the company cards, so lining up all these expenses becomes a chore .

And by the time you have a dedicated finance team and CFO, there are so many different ways of spending at work that the whole thing is a mess.

The solution to your travel-induced headaches

As is hopefully abundantly clear, the best way to fix your travel issues is to fix company spending. The more ad hoc, DIY processes you have in place, the harder it is to stay on top of everything.

Instead, you need a purpose-built expense management approach .

Your best option is to use payment methods designed for businesses. Because corporate cards and expense reports are really just a Band Aid.

The better choice is prepaid expense cards . These have customized spending limits, and because they’re not connected to the full bank account, they’re very low-risk. Plus, you can have as many as you need - one for every traveling employee.

Combine prepaid cards with virtual credit cards to pay online . These are generated every time you need to book flights or accommodation. Each is unique, so you won’t have to share the same credit card details all over the web.

Both of these payment methods include pre-approvals (logged, so you can always see who authorized an expense), and every charge is assigned to the right spender and their team.

Which means you don’t have to “track” payments at all . It’s already done.

If this is what your business is missing, now’s the time to get started. It’s easy to begin, and you’ll make your travel management (and company spending overall) safe, secure, and painless.

Take a tour of Spendesk today.

More reads on Business travel spend

VAT and expenses: what UK businesses should know

HMRC travel expenses: guidelines for business travel & tax in the UK

10 excellent business travel management tools for 2024

Get started with spendesk.

Close the books 4x faster , collect over 95% of receipts on time , and get 100% visibility over company spending.

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14 best business travel backpacks for every budget

If you travel regularly for work, you won't need us to tell you that a good travel backpack is essential. That's especially true if a backpack can double as a decently sized carry-on luggage item while still housing your laptop in an easily accessible compartment.

We looked at some of the best (and most stylish) backpacks out there to take the hassle out of searching for the best item.

Without further ado, here are the best business travel backpacks that maximize form and function across various budgets.

Amazon Basics Laptop Backpack, $33.47

If you don't want to break the bank, the Amazon Basics range offers a reliable and, dare we say, fairly stylish backpack for less than $40.

The bag has a dedicated (and padded) laptop sleeve that can easily hold a laptop up to 17 inches in size; it has additional compartments for pens, keys, cellphones and other items.

There's also a water bottle pocket on both sides of the bag for easy access when you're on the go.

Buy from $33.47

Lenovo Legion Gaming Laptop Bag, $55.19 (normally $79.99)

Admittedly, we've never seen Batman carry a backpack, but if he did, we're pretty sure it'd look something like this robust bag by Lenovo. It has a 20-liter capacity and room for a 16-inch laptop, alongside seven inside pockets to suit all your work travel needs — including a hidden compartment for valuables.

Built for carrying electronic items, the bag features foam antishock bumpers on the corners of the laptop compartment for extra protection against bag drops and other jolts.

There's also a high-quality magnetic lock to keep your items safe.

Buy from $55.19 (normally $79.99)

Tangcorle Travel Carry On Backpack, $58.90

Part backpack and part carry-on suitcase, this bag has an expandable design. This means it has a capacity of 36 to 50 liters and should easily fit the maximum carry-on size for most airlines.

Other features include an external USB port with a built-in charging cable, allowing you to attach your own power bank and keep your devices charged while on the go.

The main compartment is similar to one in an ordinary carry-on suitcase and can easily store five to seven days' worth of clothes, depending on how you like to pack. It is perfect for long weekends and short business trips.

Buy from $58.90

Samsonite Novex Laptop Backpack, $69.99 (normally $99.99)

If you are shopping for a travel backpack from a reliable brand with a more down-to-earth budget, this Samsonite bestseller has a lot going for it.

Despite its price, the Novex Laptop Backpack doesn't compromise on the basics. The separate laptop and tablet pocket features a special webbing system that provides extra durability in case you drop the backpack. Plus, thanks to the special supportive lining on the top front pocket, you won't have to worry about misplacing your headphones, glasses or cellphone.

The main storage compartment has room for all the essentials, though you may not find it large enough for a full change of clothes or a pair of shoes.

Buy from $69.99 (normally $99.99)

The North Face Recon Everyday Laptop Backpack, $109

A modern classic, the Recon Everyday Laptop Backpack is a popular, on-trend design you'll frequently see on the backs of young professionals in buzzy city centers.

The backpack has two external water bottle holders and a main compartment capable of carrying up to 30 liters. Its laptop sleeve is also sizable and should easily hold machines up to 18 inches.

Perhaps its most interesting feature is the comfortable design of its shoulder straps, which are certified by the American Chiropractic Association.

Buy from $109

Ogio Renegade Backpack, $128.24 (normally $149.99)

If you're looking for the bag with the most pockets, this might be it. Ogio's flagship backpack has dedicated space for everything (laptop and iPad included) and then some. With a phone pocket, two zippered side pockets and five main pockets, you might just get lost looking around for your gear.

No matter how full you stuff this nearly 30-liter backpack, you shouldn't have much of a problem carrying it around, thanks to its supportive padded back panel and shoulder straps. This makes it easy to lug it around the airport or corporate campus.

Buy from $128.24 (normally $149.99)

Incase ARC Daypack, $129.95

Apple aficionados will no doubt be familiar with Incase, a popular brand of cases and protection solutions for iPhones, iPads and Macs.

The laptop pocket is big enough for a 16-inch computer, and it's lined in faux fur for additional protection. Its travel tech compartment also includes RFID-blocking technology, preventing thieves from stealing your digital information.

A water- and stain-resistant coating, two dedicated water bottle holders, and a pass-through system for rollaboard bags make this the ideal bag for anyone going from the gym to the office to the airport. If you need something bigger, Incase also makes a larger A.R.C. travel pack.

Need more convincing? Both bags are made from a sustainable mixture of recycled polyester, giving the company its A.R.C. acronym, which stands for "a responsible carry."

Buy from $129.95

Aer Pro Pack 20L, $179

As far as business travel backpacks go, Aer's is certainly quite stylish. It comes in three colors (black, navy and olive), and it's made of sustainable materials without compromising on durability. A separate laptop compartment safeguards your most precious technology, while the main compartment is large enough for all your chargers and other travel accessories.

The standout feature is the main compartment's 180-degree flat-open zipper system, giving you unobstructed access to all your belongings.

There's even a hidden pocket to store an AirTag or other tracker so that you can locate your bag even if it's stolen or misplaced.

Buy from $179

Away The Everywhere Zip Backpack, $195

Made with water-resistant nylon, the Everywhere backpack by Away has a full wraparound zip that provides access to the main compartment. Not only can you fit more things in an orderly fashion, but you'll also be able to easily see your things when you need to retrieve them from the backpack.

Alongside the main compartment, the bag also houses a 15-inch laptop pocket with a magnetic locking zipper and padded shoulder straps for comfort. It's available in five colors — including the limited-edition garnet colorway.

Buy from $195

Timbuk2 Never Check Expandable Backpack, $209

The Timbuk2 Never Check Expandable Backpack has space for everything and then some. The padded rear pocket is the perfect spot for a laptop, so you won't have to dig through the main compartment to find your computer.

The main compartment is spacious and can expand by nearly 3 liters, giving you more room for your belongings. Plus, the front pocket has a dedicated organizer with multiple pockets, so you'll never forget where you put your passport, charger and cables.

Buy from $209

Nomatic 20L Backpack, $279.99

Although you may not have heard of Nomatic, this brand receives rave reviews from its loyalists. The company's bestselling backpack comes in two sizes: 14 liters and 20 liters. Both are expandable by nearly 20%.

The flat rectangular design may be controversial at first glance, but at least you can't complain about finding space for all of your gizmos. The bag has a staggering 24 unique storage compartments, ranging from enclosed pockets to mesh nets. It's a great bag for those who like to stay extremely organized when they're on the road.

Buy from $279.99

Briggs & Riley Traveler Backpack, $329

The Briggs & Riley backpack has an impressive amount of storage capability thanks to its multitude of pockets and 180-degree, lie-flat opening that allows unfettered access to every nook and cranny.

The laptop sleeve and tablet sleeve are in the same area as the main packing compartment, but they're separated by a zippered inner pocket to keep your clothes all by themselves.

There's also a so-called PowerPocket that fits an external battery pack and keeps a charging cable within easy reach — perfect for a quick boost of juice while you're on the go.

Buy from $329

Tumi Alpha Bravo Navigation Backpack, $525

Though Tumi makes a handful of durable bags, the Navigation Backpack excels for a wide range of travel needs. It features a separate padded laptop compartment (that can fit even the largest MacBooks), a main storage area and plenty of other smaller pockets.

It also has a zip expansion feature if you decide to grab some souvenirs during your travels.

The backpack comes in five colors, giving you plenty of choices to match your personal travel style.

Buy from $525

Rimowa Flap Backpack Large, $1,725

If you're looking to make a statement and are willing to spend some serious cash, Rimowa's travel bags are the way to go.

This luxury Italian-made large canvas Flap Backpack features a padded laptop sleeve and a large drawstring compartment to fit all of your travel essentials. It is secured by a flap-top enclosure with a magnetic buckle emblazoned with the Rimowa logo.

Buy from $1,725

Related reading:

• Key travel tips you need to know — whether you're a beginner or expert traveler
• The best travel credit cards
• The 18 best places to travel in 2024
• 6 real-life strategies you can use when your flight is canceled or delayed
• 8 of the best credit cards for general travel purchases

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15 men brought to military enlistment office after mass brawl in Moscow Oblast

Local security forces brought 15 men to a military enlistment office after a mass brawl at a warehouse of the Russian Wildberries company in Elektrostal, Moscow Oblast on Feb. 8, Russian Telegram channel Shot reported .

29 people were also taken to police stations. Among the arrested were citizens of Kyrgyzstan.

A mass brawl involving over 100 employees and security personnel broke out at the Wildberries warehouse in Elektrostal on Dec. 8.

Read also: Moscow recruits ‘construction brigades’ from Russian students, Ukraine says

We’re bringing the voice of Ukraine to the world. Support us with a one-time donation, or become a Patron !

Read the original article on The New Voice of Ukraine

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