free travel planner printable

Check out our Instagram page to see what we're up to!

FREE Printable Travel Planner

• Pinterest 239

Plan for your next adventure or road trip with this FREE Printable Travel Planner. Includes daily itineraries, budget planning, checklists and so much more! Just download, print and get planning!

Make travel planning easier with checklists!

All the things that need done before travelling and road trips can feel overwhelming. But you can help manage all the planning stress by writing it down! Today we’re sharing 23 pages in our FREE ‘This Big Adventure Travel Planner’. Just download the sheets you want to use, print them out and you’re one step closer to a stress free trip!

What This Printable Travel Planner Includes:

All of these pages are free to use! They’re in a simple format that is easy to read and print. Just print them off and you’re one step closer to being a travel planning rockstar!  Here is what is included:

• First, click here to  DOWNLOAD all 23 pages
• Monthly Calendar – a birds eye view of your travel month
• Accommodation Research – an easy way to narrow down accommodations
• Accommodation Details – for details of your stay
• Travel Overview – an overall look at your trip
• Trip Snapshot – another overall look at your trip
• Budget Overview – plan your travel spending
• Expense Tracker – keep track of your travel spending
• Daily Planner – an overall view of your trip, by day
• Daily Itinerary – a more detailed look at your trip, by day
• Daily Road Trip Planner – a detailed schedule for road trips by day
• Road Trip Destinations – list where you want to go, what to visit and what to do
• Activity Planner – detailed planning of your trip activities
• Activities to Try – list what you want to do
• Restaurants to Try – list the restaurants you want to try
• Shopping + Souvenirs – keep track of shopping
• Packing Cheat Sheet – a list of items to pack
• What to Pack – a blank sheet so you can list what you want to pack
• Outfit Planner – a more detailed way to plan your trip outfits
• Travel Checklist – a blank checklist for everything you want to take
• Grocery List – for snacks and groceries
• Pet Sitter Notes – info for safe care of your critter!
• Notes/Journal – a place to keep track of highlights of your trip

How to Use This Travel Planner:

• Download: Download the sheets that you want…individual pages or all of them, it’s up to you!
• Print:  You can print them in colour or black and white on to letter sized paper. I set my printer to “Fill Page”. Often, I like to send kits like this off to get printed to a place like Staples…it’s inexpensive and the quality is so nice.
• If you like, you can  keep all of the pages in a binder  with sheet protectors.
• Get planning for your trip!

DOWNLOAD your FREE Travel Planner Here!

PIN IT for later!

More FREE Printables!

• Camping Food List
• Camping Supplies Checklist
• Summer Road Trip Eye Spy for Kids
• What to Pack for a Houseboat Trip
• Snowshoe Checklist for Easy Treks

Happy Planning!

Similar Posts

Summer Day Trip: Whitecourt Rotary Park River Slides

Get 1-7 Day Itineraries for 1,000+ Cities for Free with Visit A City

Travelling with Kids on VIA Rail

Need Childcare in Jasper? There’s a Nanny for That

Day Trip Ideas – Spray Parks and Hoodoos in Edson, Alberta

Where to Stay When You Go To Devonshire Beach in Slave Lake

One comment.

Thank you so much!

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

Save my name, email, and website in this browser for the next time I comment.

Notify me via e-mail if anyone answers my comment.

• Search for:
• Freebie Vault

More Printables

Even more printables.

• Digital Planners

Popular Pages

All planners & templates, popular planner printables, popular templates.

• Coloring Pages
• Organization

Planners , Travel

Travel planner free printable & tips to help you plan.

Disclosure: This post may contain affiliate links and when you visit them you support World of Printables, thank you! Please read our disclosure for more info.

This Printable Travel Planner will help you plan your vacation in style and keep you organized and on time. Take the stress out of holiday planning and grab this free planner!

When it comes to going on vacation you want stress-free travel from the start.

That’s why I’ve created a free printable travel planner to help you plan your vacation before you’ve even finalized where you’re going! You shouldn’t need to purchase a travel planner on top of paying for a vacation – that’s just crazy!

Remember to look out for our travel tips dotted throughout the post!

Free Printable Travel Planner

There are so many useful pages that make up this travel planner and will help you plan your entire trip:

• Travel planner cover and content page
• Vacation planning
• Travel plan comparison
• Accommondation comparison
• Final travel plans
• Vacation savings tracker
• Vacation budget
• Vacation shopping list
• Packing list
• Places to visit
• Thoughts & notes

You can choose to print all of the pages and bundle them into a planner by printing the travel planner cover and contents page. Alternatively, you can just save the pages you want or need.

To save a travel planner page, simply click the image or the link underneath and save it to your device.

Travel Planner

These pages are perfect for helping you brainstorm your vacation ideas. Getting all of your thoughts out of your head and onto paper can really make your travel planning so much easier.

It’s a great road trip planner when you’re putting together your travel plan. Best of all, it’s free so you can print and start using it right now and start putting together your travel plans

If you are thinking of going on holiday but not sure what kind of holiday to go for then these pages will help. Note down your favorite city locations, where you would go for your next road trip, or any staycation ideas.

Use this travel planner to find the perfect place for you.

Once you have a better idea, you can narrow it down with where you want to go, the best time to go, and the activities you want to do.

When planning your holiday, be sure to use a free printable calendar to help you figure out the best time to go on vacation!

Travel tip: Use an app like TripIt to monitor safety scores on things such as women’s safety and guidance on neighborhoods risk levels etc.

Vacation Planner Comparison

When it comes to comparing key details of your vacation, comparing them side by side is much easier than navigating through various emails and web pages.

Use these pages to compare flights including the arrival and departure airports, the overall flight time, the cost, transfers, and much more.

You can also compare accommodation too, making sure you choose the right option. Compare accommodation on factors such as price, amenities, and nearby places.

There is space on both comparison pages to make custom comparisons too.

Travel tip: Use sites like Skyscanner to compare cheap flights all around the world.

Use this page to keep your final travel plans together on one page, including important details such as vacation details, accommodation details, and flight details.

Budgeting Travel Planner

Whether you’re saving for the full cost of your vacation, saving for your vacation activities, or simply saving for spending money, the savings tracker will help you reach your goal.

You can also use the vacation budget tracker to help you stay on budget when on vacation. Budget for transportation, accommodation, activities, and food.

Use the vacation shopping list to get what you need for your vacation. You can also set a budget for that too.

Travel Planner Packing List

Now you’ve done all of your planning, it’s time to start packing!

The packing list is divided into a variety of categories so you can categorize when you pack. There are also two sets of checkmarks. Use the checkmarks on the left for when you go on vacation and the checkmarks on the right for making sure you bring all of your belongings home.

Use the last check page as a guide to making sure you have everything you need for going on vacation. It can be so easy to miss something when you are so busy getting everything else ready. Imagine getting to the airport and realizing you forgot your visa, boarding pass, or passport!?

The last check page also has suggestions for things to do to make your return home easier such as emptying the trash and doing the dishes. No one wants to come home to a smelly house.

Travel Itinerary Template

You can fill in the places to visit travel plan before you go on vacation. This will help you plan your activities much easier.

As you explore on vacation, you will be sure to find new things to experience and try so be sure to add them to the list too. Ask the locals for recommendations – there are always hidden gems off the beaten path.

Don’t forget to use the itinerary planner to help you navigate your activities and schedule throughout the day. Chances are you won’t plan for every day but this vacation day planner is so handy for when you do.

Travel tip: use the note section to note down any reservations for attractions or cafes.

Vacation Planner Printables

The thoughts and notes page is perfect for those days when you need to simply jot something down, write memories, or doodle. Print multiple copies of the thoughts and notes page so you can use it throughout your planner and your vacation.

The same goes for the to-do list. You can use these pages throughout any stage of your vacation including the planning stage.

What do other people print after viewing this?

Activity Planner – Plan Things To Do

Printable Vacation Packing List

Free Printable Blank Winter Vacation Packing List

Free Printable Blank Summer Vacation Packing List

Free Printable Winter Vacation Packing List

Get notified of our upcoming free printables – you’re gonna love them!

If you love this post then please share it with your friends and family , pin it to Pinterest and show us your creations on Instagram .

Follow World of Printables on Pinterest

The printables that you find here are the copyright of World of Printables – you cannot redistribute or sell any of these printables or templates, although you can link back to our website.

World of Printables

About the Authors: Ellie Watson and Don Watson are the creative minds behind World of Printables. They are both professional graphic designers with over 30 years of combined experience in the graphic design industry and have dedicated their careers to crafting beautiful and practical printables. Through their articles, they share their expertise and insights to help readers make the most of these printable designs. Whether it's printable planners, calendars, templates, or educational worksheets, Ellie and Don are passionate about adding value to your life through their printable creations. Stay inspired and organized with Ellie and Don's expert tips and designs at World of Printables. Learn more .

• All Printables
• Planner Stickers
• Bullet Journals
• Help & Support

Username or email address  *

Password  *

Remember me Log in

Lost your password?

A Cultivated Nest

Helping You Manage Your Home and Life on a Budget

16 Free Printable Vacation Planners

By A Cultivated Nest Team

Free Vacation Planner Printable Pages.

Ready to embark on your next adventure? Whether you’re hitting the road for a cross-country road trip, jetting off to a tropical paradise, or simply spending a relaxing day at the beach, printable vacation planners can help! Planning a vacation can be overwhelming, but with these handy planners, you can stay organized and make the most of every moment. From packing lists to daily itineraries, these 16 Free Printable Vacation Planners make it easy to stay organized and make the most of your time away!

Disclosure: This post may contain affiliate links to Amazon and/or Etsy, which means that I may earn a small commission from some of the links in this post. Please see our Disclosure Page for more information.

There’s nothing quite like the excitement of planning a vacation – the anticipation of exploring new destinations, trying new foods, and making memories that will last a lifetime. But with so many details to coordinate, it’s easy to feel overwhelmed. That’s where these free printable vacation planners come in!

Whether you’re a meticulous planner who likes to have every detail mapped out or someone who prefers a more spontaneous approach, printable planners offer the flexibility and convenience you need to plan the perfect getaway. So go ahead, start printing, and get ready to make memories that will last a lifetime!

• Vacation Planner Printables by Scattered Squirrel
• Free Printable Travel Planner by The Big Adventure
• Free Travel Plans Printable by Abby Organizes
• Travel Planner: Free Travel Packing Checklist by Maple Planners

• Disney World Vacation Planner by Kind Little Explorers
• Free Tropical Travel Planner Printable by Packed for Life
• Master Vacation Packing List and Clothing Planner by The Housewife Modern
• Road Trip Planner by Life Journey 4 Two

• Beach Packing List Printable by Oh My Creative
• Personalized Vacation Packing List by Oh My Creative
• Free Road Trip Packing List Printable by Life and Homeschool
• Free Camping Journal Printable PDF by Leap of Faith Crafting

• Free Printable Vacation Packing List by Wonder Mom Wannabe
• Packing List for Universal Studios Orlando by Simplify Orlando
• The Ultimate Disney Packing List by Simplify Orlando
• Free Trip Planner Printables for Your Next Vacation by Shining Mom

Which of these printable pages will help you the most with planning your vacation?

You might also be interested in: 28 Helpful Free Printable Life Planners

Search the Archives

Looking for something, popular posts.

• 20 Frugal Ways to Use Dawn Dish Soap
• Keep Your Home Clean with a Printable Cleaning Schedule
• Ideas For Organizing a Chest Freezer

Free Printables

Travel Planning Printables

These travel planning spreadsheets, workbooks, and guides make trip preparation simple and stress-free., subscribe to snag instant access to the full suite of printables.

Inside you'll get...

A simple packing cheat sheet + packing lists for various destinations and seasons

Google Map itineraries for destinations like Guadeloupe and England

A worksheet for setting a trip mission and giving your travel purpose

Planners to help you choose the perfect destinations and the best experiences

An important checklist for traveling safely

A fun calendar to help make your life more like travel when you can't hit the road

Hi, I'm Jessie

I started traveling solo when I was 20 years old, and began documenting my trips on jessie on a journey in 2011.

Today this blog is my full-time business, and 99% of the stories you'll read on here are about my adventures exploring the world on my own (even though I'm engaged!) in search of offbeat sites, active adventures, and sustainable experiences.

A little bit about me:

• Some of my favorite travel destinations include Latvia, Slovenia, Thailand, Guadeloupe, Bhutan, Argentina, and Spain.
• I've been featured in top publications like USA TODAY, CNN, Business Insider, and AOL Travel, as well as a web series with Bravo and a featured guest on BBC Travel (TV).
• I've spoken at notable travel conferences like the TBEX, TravelCon, the Women In Travel Summit, Women's Travel Fest, the New York Travel Festival, iSugar Live, Find Spark, and more!
• I truly believe that with the right mindset you can achieve absolutely anything. Trust me when I say taking my first solo trip was terrifying and loved ones tried to talk me out of it. But I wanted it so badly I didn't allow myself to make excuses. Instead, I shut out social influences and listened to my own voice. The time to travel is *now* 🙂

Ready to plan your perfect trip?

© Jessie on a Journey 2024 | All Rights Reserved | contact

  privacy policy | disclaimer | terms.

Travel Planner Templates

Quick jump to:, introduction.

Traveling is probably the best way to spend your vacations, holidays or even weekends. It's always exciting to plan your next adventure. However, it's very easy to forget or omit something important because preparation to the next trip requires attention to details and even a great level of self-discipline. Otherwise, you risk ending up at the resort without some important things. Needless to say that such mistakes can easily turn your journey into a stressful experience.

The good news is that you can avoid this by preparing thoroughly for the next trip. All using simple and convenient planning tools. Are your someone who likes to do it the old way, with pen and paper? Download the travel planner template and enjoy your booking, vacation planning, packing and traveling experience.

Check out the collection of printable travel planner templates that are available for free download and will help you organize and plan trip. Click the button below the template of your choice to get free sample via email.

Travel Itinerary Templates

Flight tickets, accommodations, souvenirs, activities and places to visit. There are so many things to remember and take care of that even a short road trip quickly becomes too overwhelming. In order to take everything under control and organize the journey, use a trip itinerary template.

This simple trip planner is designed to help you create perfect travel itinerary and make your next travel preparation an absolute breeze. Use it as a road trip itinerary planner template or business travel itinerary template to make your travel experience as smooth and pleasant as possible.

Download a travel itinerary template or vacation itinerary template in PDF (A4, A5, Half and Letter Size) to improve your planning experience and perfect your next trip.

• All-in-One Access
• 2024 Calendars
• Kindle Scribe
• Christmas Planning
• For Teachers
• For Students
• Digital Planners
• Happy Planner
• Traveler's Notebook
• Print-ready planners
• About People
• Motivational
• Lined Paper
• Graph Paper
• Dot Grid Paper
• Cornell Notes
• Daily Calendars
• Weekly Calendar
• Monthly Undated
• Calendar Schedule
• Blank Calendars
• Photo Calendars
• Daily Schedule
• Daily Task List Templates
• Daily Timetable Templates
• Daily with To Do List
• Dated daily planner templates
• Daily hourly planner templates
• Daily Undated
• Weekly Horizontal
• Week at a Glance
• Weekly Hourly Planners
• Weekly with To Do List
• Single page per week
• Weekly Goals Templates
• Two pages per week
• Weekly Schedule
• Weekly Undated
• Weekly Meal
• Monthly Budget
• Monthly Goals Templates
• Monthly Meal Planners
• Bill tracker
• Expenses Tracker
• Finance Templates
• Household budget
• Weekly budget
• Personal budget
• Attendance Sheet
• Business Planning
• Client Management
• Contact Trackers
• Order Tracking
• Product & Supply
• Social Media
• Work Schedule
• Meeting Agenda
• Mileage Tracker
• SMART Goal Templates
• Goal Tracker Templates
• Life Goals Templates
• Goal Setting Templates
• Goal Setting Worksheets
• Checklist Templates
• Weight Loss Planners
• Fitness & Workout templates
• Wellness & Self-Care
• Food calendar templates
• Grocery & Shopping Lists
• Food Diary Templates
• Recipe Books
• Food Inventory
• Reading Log
• Chore Chart Templates
• Lesson Plan Templates
• Weekly Lesson Plan Templates
• Gradebook Templates
• Class Attendance Sheets
• Student Information Sheets
• Habit Tracker
• Mood Trackers
• Password Log
• Homeschooling
• Travel itinerary
• Packing list
• Handwriting Sheets Kindergarten
• Number Tracing
• Trace Alphabet Letters
• Tracing Names
• Wedding timeline
• Wedding guest list
• Wedding plan checklists
• Wedding budget
• Invitations

Recently added:

• Digital Bullet Journal (Light Theme)
• Digital Life Planner
• Digital Student Planner (Light Theme)
• Digital Gratitude Planner
• Digital Meal Planner for iPad (Light Theme)

Shining Mom

Enjoying the little things

June 29, 2017

15 FREE Trip Planner Printables for Your Next Vacation!

In need of free trip planner printables ? I’m giddy in excitement to share this ultimate travel planner that I’ve just created. I have here over 15 sheets of free travel organizers to help you map out your next travel plans! If you think you’ll be needing them soon, scroll along! This freebie is for all of you, travel buddies. It’s time to plan your next trip. Enjoy!

My heart is thumping in excitement as I write this post.  Ahhh, the word “travel”. How it sparks up so much delight and thrill in my heart! Two weeks from now, we’re flying out as a family, and the excitement is already mounting. My son Kyle can’t wait for the day to come!

Our vacation inspired me to create your free trip planner printables on the blog today. I felt we needed some organizers to make sure we won’t forget anything important for the trip. A little planning ahead, I thought, would make the travel a delightful one for the family. Hence, just last night, I again tried my hands at creating a trip planner.

As always, I love to share what I create. And you know what? Little did I know that my passion for planning has helped me grow this blog to a level that I’ve never expected. My blog traffic has doubled and even tripped because of all of you. Thanks for the warm support to the Shining Mom family!

If you have some extra time today, I am inviting you to look into our shelves of freebies. The Shining Mom’s Printables Library is waiting for you.

Meanwhile, here are the free trip travel planners that we have for you.  Ready to see some of the pages included? Let’s have a quick planner tour!

What’s Inside Your Free Trip Planner?

Vacation Checklists

I don’t know about you, but I certainly am the “list lover” kind of girl. I can smoothly carry on my to-do’s for the day with a list. And when it comes to traveling, I have to see the things sorted out, again, with an agenda. If you’re pretty much like me, I am happy to let you know that this free trip planner has different kinds of checklists for your traveling needs. Hooray!

Travel Details and Recommendations

In addition to the pretty checklists, well, of course, I’ve included travel organizers where you can see your trip details at a glance. This free travel planner includes important schedules and reminders such as flight departure time, hotel reservation details and more! I actually created these particular sheets to make sure we won’t be missing out any in our upcoming travel. And to be sure that we get to have the best experience, I’ve also created a nifty page where we can write the travel recommendations we read or get from friends. Functional planner? But of course!

Outfit Planner, Travel Journal and More!

I also did not forget other travel planning nice-to-haves such as your outfit planner. (Yes, ladies, even your look for the travel needs to be carefully thought of!) And to make sure the vacation memory remains as vivid as it can be, there are also printable travel journal pages included!

Plan a Trip with this Free Travel Planner

Would you like print Shining Mom’s free trip planner already? You can easily do so by simply hopping over HERE . By the way, I have created four travel planner covers for you which you can also print for free. View the cover pages HERE . And… that’s it! You’re ready to lay your plans for your next travel!

Are you travelling soon? Do you have any organizer in mind for a trip that you wish to see in my future post? Feel free to leave your suggestions at the Comments and I’ll see what I can do!

Meanwhile, you might want to check out my Shining Mom’s library of free printables. I have already created thousands of freebies for you. Here are the current top posts that you might like to see:

• Nifty Budget Binder
• Free Meal Planner
• Ultimate Student Binder

Not time to print this planner yet? Pin this post on Pineterst for future use!

I hope you can use this planner, friends! And oh, if you like this post, please pin the topmost image on Pinterest? You’ll help me grow this blog that way and you can also easily access the post in the future. Thanks in advance!  Have a great day ahead!

July 14, 2017 at 1:19 am

You’re so creative!

July 16, 2017 at 8:47 am

Thanks, Kathy!

November 4, 2017 at 8:56 am

This is amazing and just what I needed! Thanks a lot for sharing 🙂

November 4, 2017 at 2:35 pm

You’re welcome!

April 24, 2018 at 8:21 pm

This is so amazing! My husband and I are planning our first ever beach resort vacation, so these will come in quite handy! I found you while doing a quick travel planner search on Pinterest. Thank you for the freebies!

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

Notify me of follow-up comments by email.

Notify me of new posts by email.

Free Tropical Travel Planner Printable

Welcome to the Free Travel Planner Printable ! It’s that time of year again when we all start to dream of new adventures, warm sunny destinations and some delicious new food and experiences.

If you like to keep things well organized and all in one spot like me, and you don’t have extra hours in your day to waste, then this travel planner printable is for you!

It will organize your vacation in an easy and amazing way, so you can spend time focusing on what is important, spending time WITH your family and having FUN!

FREE TROPICAL TRAVEL PLANNER PRINTABLE

This fun travel binder comes with 8 pages of travel printables , to get your adventures started off on the right foot! (or left foot if you are a lefty 😉 Whether you are taking a plane to your dream vacation to Africa, or sticking closer to home on a weekend adventure to a National Park.

The travel planner printables will make planning a breeze.

What’s included in the FREE Travel Planner Printable :

• Travel Binder Cover
• This Planner Belongs to Page

Packing List

• Expense Tracker
• Accommodation Overview

Daily Itinerary Planner

• Journal Page
• Kids Journal Page

When travelling with kids, it’s even more important to have things sorted out ahead of time. You can wing it if your kids are flexible, but most times you don’t want to forget their favourite stuffie, or plan activities through their nap or cranky times if you can help it.

There was a time when I liked to fly by the seat of my pants, overstuff a bunch of clothes into a backpack last minute and took each day as it came. That was before kids. Now I try to avoid the extra hassles of not planning ahead, because it means a more relaxing and fun vacation for me as well.

A packing list will make sure to avoid forgetting essentials like the favourite blankie, cord to your cell phone / computer or underwear. Plus it will save you from overspending your budget on super expensive essentials at your destination. Let’s save the travel budget money for FUN!

TIP: Print out a packing list one for each family member. If you laminate it, it can be used again and again.

A Vacation Budget is is a must! Track your meals, accommodations, car rentals, activities and more. Keep track of where your money is going, so you can relax knowing your budget is under control (and you won’t get a surprise credit card bill at home that will break the bank).

The Accommodation / Hotel Information printable is a great way to keep track of where you and your family and friends wil sleep each night. You can even leave a copy behind with a family member or friend in case of emergencies.

Now we get to the good stuff. All the fun things you plan on doing on your family vacation . Planning a bit ahead can save you money (lke getting deals on Disney passes or attractions at your destination). Plus you can make sure to fit in your top bucketlist activities each day.

• Journal Pages

Let’s make sure you remember all those special memories in the years to come. I still read my travel journals from my 4 month trek through Europe and India in my 20’s. You can’t remember everything, so it is a fun way to capture the highlights, funny moments, and those travel fails, that do on occasion happen. They make for great stories after the fact, and family legends.

Get Your Free Travel Planner printables HERE!

Fun Ultimate Floral Travel Planner (50 Pages)

For even more fun & helpful travel planner pages check out our complete Ultimate Floral Travel Planner .

Available today for only $9 with this special link . This planner is usually $24.

Click here to get the 50 page Ultimate Floral Travel Planner for only $9 today .

The Ultimate Fun Floral Travel Planner will help guide and make planning every aspect of your trip a breeze.

If you’d like to learn more about what’s in the Tropical Travel Planner click here

It includes:

• Pre-Trip Planning – Blank
• Pre-Travel Checklist – Pre-filled
• Trip Research 
• Bucket List
• Accomodation Research
• Vacation Activities Planner
• Travel Budget – Blank
• Travel Budget – Categories Pre-filled
• Transportation Tracker
• Itinerary Overview
• Daily Itinerary
• Packing List – Blank
• 3 Pages of Packing Lists Prefilled – Includes Kids & Baby Packing List
• Outfit Planner
• First Aid Kit
• Emergency Contact List
• Important House Info
• House Sitter Instructions
• Important Pet Info
• Pet Sitter Instructions
• Journey – Route Research
• Journey Road Map – Route
• Souvenirs & Gift Tracker
• Souvenirs & Gifts Info
• Travel Vision Board Page
• January to December Monthly Calendar – Undated

I hope you liked the travel planner information. What are some ways that you keep your travel organized and fun? Let us know in the comments.

More Free Travel Printables

You may prefer one of our other free travel printables. Grab one here:

Looking for some travel inspiration? Check out these fun family friendly destinations & resources:

• Fun Gift Ideas for Beach Lovers
• Best Anti-Theft Backpacks for safe, stylish & fun travel
• Best Hawaiian Island for Families
• 7 Day Itinerary Zion, Bryce, Grand Canyon
• Kid Friendly Phillipines Holiday Ideas

Printables are for personal use only! You may not alter them or sell, distribute or share them in any form without prior written consent from Packed for Life.

Privacy Overview

Vacation Planner Printables – Plan the Details, Focus on the Fun

Summer and vacation go together like peanut butter and jelly.   Whether you’re hopping a plane for destinations far away, hitting the road for family fun, or just sticking close to home for a stay-cation – no other time of year is better.

One thing all vacations have in common is that they all need some sort of planning before they happen.  Even a simple car trip to visit family needs a few things to be considered.

Since printables are always my go-to tool for all my planning needs, I whipped up some vacation planner printables.  I can’t wait to share them with you, so let’s jump right in and take a closer look shall we?

Vacation planner printables help keep track of all the little details so you can focus on the fun

 Vacation Planner Printables

Vacations are supposed to be fun and relaxing, and I firmly believe that planning them should not be stressful.  Depending on where you’re going and what you plan to do – the planning process might be more involved.

For the most part, I think these vacation planner printables will come in handy, no matter what kind of vacation you are planning.

Vacation Planner Sets

For your convenience I’ve combined all the individual pages into one easy to download and print set. I’ve also created a half-size version.

Check the sets out below. Keep scrolling to take a closer look at the different pages and the instructions for using them.

Download the Letter Size Vacation Planner Set

Download the Half Letter Size Vacation Planner Set

Vacation Planner

When are you leaving?

Where are you staying?

Did you pre-book a tour or pre-pay for an activity?

There is a lot to consider and keep track of when planning a vacation, and this printable is the place to keep all those details together.

Click Here to Download the Vacation Planner Page

There’s room to keep track of when you’re leaving and arriving, where you’re staying, transportation if you need it, plus space to keep track of what you’ve already booked and what else you want to do.

Use the calendar at the bottom there to jot down your general plans so you can see at a glance what’s happening.  I left it open so you can section it off into multiple weeks if you choose.

Vacation Packing List

Whenever we travel I’m mindful of the amount of space luggage takes up, so I like to plan out what I’m packing.

Sometimes I plan by person and sometimes I plan by the bag so I can keep things better organized, but I always – ALWAYS – make a list.

Click Here to Download the Vacation Packing List Page

I use the light green boxes on top of the lists to designate who or which bag the list is for.  Then I write down what we need to bring and check it off as I pack it.

I can’t count the number of times we’ve gone to visit my parents and forgotten something there, so I started bringing our packing list with me so I could make sure that what we bring with us comes home with us.

Places to Go and Things to See

Part of the fun of going on vacation is being able to experience new things and visit new places.  Even if your vacation is a staycation I’m sure there are plenty of attractions and activities near you that would be new and fun for you and your family.

Click Here to Download the Places to Go Things to See Page

This vacation planner printable is a spin off my family fun activities planner .   Each section gives you room to jot down the name of a place you want to go or thing you want to see, the address and the admission prices if applicable.

On the right-hand side, you can circle indoor or outdoor (this is super helpful for those rainy days) as well as check off if it needs to be a day trip and if you want to go again.

I included a notes section in case there is anything you want to remember about them for next time.

Vacation Day Planner

I don’t like to follow a strict schedule when I’m on vacation, but sometimes you need something to help make sure you’re not overloading your day with too much stuff.

Rather than create a typical planner, I thought it would be fun to combine the idea of a day planner with a journal.

Click Here to Download the Vacation Day Planner Page

With this day planner, I wanted something that would let a person sort of loosely schedule (for lack of a better word) their day without being too confining or rigid.

I wanted to make sure there was a place to note down anything that was needed for the day, just in case you’re off on an adventure and need to remember to bring a lunch or something.

Then I thought about how our family likes to recaps our days in the evening, and I thought it would be really fun to include a space to jot down the highlights of our vacation days.  Things we loved and don’t want to forget.

Now, let’s get back to that day planner side.

Example of How You Could Use the Day Planner

I realize it looks kind of weird, but here’s a picture of how I use it.  I think the visual will be better than me attempting to explain it.

The way I pictured this planner in my head was as more of a timeline than a planner.

As you might have noticed, I also included little notes, because I think the planner side could also be a fun place to keep notes of your thoughts, and as a total bonus, it will be something nice to look back on when you get home.

Whether you choose to use them all, or only need one or two, I hope these vacation planner printables help meet your vacation planning needs all year round, not just in the summer.

Before You Go

Have you heard that there’s a Facebook group just for us squirrelies? Come on over and check out the Scatter-Brain’s Guide group. We chat planners, organizing, vote on designs, and, on occasion, I even share exclusive printables that you won’t find anywhere else.

It’s loads of fun and it’s free! Click the button below to check it out.

Until Next Time,

Happy Printing!!!

Similar Posts

Use Natural Design Elements to Help You Sleep Better

I’ve struggled with sleep issues for many years. I used to blame it on being a natural night owl who was forced to live an early bird lifestyle. (You know, the needing to get kids to school and get myself to work on time, lifestyle.) I’ve tried everything from meditation to sound machines, but I…

Blast From the Past – July’s Reader Faves

Despite being the first full month of summer, July always feels like a transitional month to me. Some are just easing into summer vacation, while others are getting ready to ease into a new school year. If January is the month of getting organized and setting goals, July is the month of refreshing routines and…

52 Reads Week 5: A Little Night Magic by Lucy March

Happy Friday!  What a week we had!  It started, as you all know, with the flu.  Liam had a number of special activities at school this week, including early dismissal yesterday and a Parent Teacher Interview.  I’m blaming the fact that I had to be in a school for longer than 5 minutes for why…

Printables Aplenty! Over 150 Printables to Help You Get Organized

It’s been a little quiet around here lately. I injured my ring and middle fingers on my left hand last week, and was instructed to rest it as much as possible.  Typing was especially painful, which was a major bummer to me.  I tried making a brace to keep the fingers in question immobile, but…

Half-Size Weekly Overview Printables – As You Requested!

Earlier this year I updated a number of the planner printables to match the 2016 calendars.  During that time I also tried to convert as many as I could to half-size versions.  At the time I didn’t think the weekly overview planner printables would convert well.  In the last couple of months, I’ve received a…

Back to School: Getting Ready for a New School Year

Back to School season is upon us. I can’t ignore it anymore, not with my blog feed filling up with wonderful posts, or the flyers showing up with the paper.  We may still have five weeks left of summer vacations here, but there is a whole lot to do when getting ready for a new school…

36 Comments

This travel planner is amazing! It’s just what I need to plan my trip to South Africa. One question, how do I print them?!?

Thank you, Heather

Hi Heather, sorry for the late reply. Just click the pictures of the ones you want and then you can download the PDF versions to your computer so you can print them that way. I print as many of them as I need. Usually one copy of the packing list and the planner. Then I do one or two of the weekly ones, and as many of the daily ones as I need for the trip. I hope that helps.

This was so helpful in planning our girls trip. Thanks so much for sharing!

I’m happy to hear that you found these helpful for your trip Linda! I hope you had a wonderful girls trip!

These are super helpful, thank you for uploading them! I am going to travel across Mexico by myself for 3 weeks and end with my friend’s wedding at an all-inclusive for 1 week. Just organizing all the places I want to go and ideas people give me for sightseeing! Thanks again 😉

You’re very welcome! I hope these come in handy for planning your trip. It sounds very exciting.

Hello! I am trying to figure out how to print the vacation planner but can’t seem to find a link. Can you please point me in the right direction? Thank you!

Hi Amber, all you need to do to print the vacation planner is to click the image of the printable and it will either download right away (check your Downloads folder) or open the pdf so you can choose to print or download right from the browser. I hope that helps.

Do you have a vacation budget planner that goes with this vacation planner? I would love to have that piece if so! Going on our trip in 2 weeks and want to nail down everything!

Hi Chanel, I don’t have budget sheet to go with the vacation planner printables, but it is on my list of ones to make.

How can I access these wonderful planners?

Hi Megan, all you need to do is click the images for the planners you want and you’ll be able to download them. Hope that helps.

These vacation planners are AMAZING 🙂

Thanks so much, Jasmine. I hope you enjoy using them.

Perfect! Exactly what I was looking for. Thank you!

I’m so happy you like the vacation planner printables, Shaleah. I hope they work well for you.

You have really thought of everything! I do wish these came in half size so I could tuck them in my planner and be more “travel size”, but I’m sure I can do some printing magic and figure that out. Plus, I do most of my planning beforehand and just reference later anyway. These are so perfect thank you!

Hi Jessica, a half-size version of these is on my list, 🙂

Hi, how do we download free printable vacation planner?

Hi Amy, right now the vacation planner is all separate pages I’m working on an updated version but it’s not ready yet. To download the vacation planner, you just click the images of the pages you want. Then you can download or print straight from your browser. I hope that helps.

How do you print the daily planner?

Hi Kimberly, just click the image of the printable you want, then you can download it or print it straight from your browser. I hope that helps.

There is no hperlink for the vacation daily planner. Is there another way to download it?

Hi Kimberly, to download the vacation planner all you need to do is click the images of the pages you want.

Nevermind, I figured it out. Thanks for these.

Oh I’m glad you figured them out. Please let me know if I can help in any other way.

Thanks so much for sharing!

Hi Cayla, you are very welcome. I hope they come in handy for you.

Thank you so much! I am super picky about printables, but this is this was EXACTLY what I was looking for. It was also so easy to print and download. You are now my favorite printable site!!

Thank you so much for your kind words Jeannie. I’m really happy to hear that you found the vacation planner easy to print and download. I try to make things as easy as I can.

Thank you so much for sharing the vacation planner it was a time saving and very helpful.

Hi Mariam, I’m so glad you found them helpful!!!

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

Privacy Overview

No products in the cart.

Family Vacation Planner (+Free Printable Template)

NOTE*** The content on this page may contain affiliate links, we may make a commission. And, as an Amazon Associate, we earn from qualifying purchases.   More information: disclosure page .

Even though I was a seasoned traveler before having children, planning family travel is a whole different game.  I had to learn to become an expert family vacation planner for a large family.  That’s why we created this ultimate family vacation planner with a free printable planning template – to help you plan the perfect family vacation.

Just the logistics of moving a large family from one destination to the next is complicated – add flights and car rental and accommodation or RV road trip, campgrounds.  Yikes! I needed an itinerary that I could print and fill in the blanks every time – and so do you.

But the process can be smooth and you can have fantastic family vacations with this ultimate family vacation planner template ! This article is meant to be used with the free printable template. Each step can be recorded on the template once you download it.

In addition, I have added a Google Doc planning template for cooperatively planning your vacation or sharing your itinerary with others.

Gone were the days of pick a location, buy a ticket, reserve a hotel and throw some stuff in a backpack.   Family travel requires more planning, taking others into account.

Seriously when I was in college, my Dad worked for the airlines and I didn’t even buy a ticket.  My brother and I just showed up and the airport, list ourselves on the standby list, and off we went.  Sometimes calling home from a totally different location than we were supposed to be. 

Like when we got bumped off a flight to Tokyo and opted for Manila Philippines instead.  Yeah, probably not going to do that with my baby and toddler in tow.  

1. Keep a Family Vacation Bucket List

As the lead family vacation planner, you should always be looking to the future.  Creating a family travel bucket list will help keep the whole family inspired and looking forward to traveling together.   

Did you know – looking forward to fun times together as well as remember the good times is actually good for your health?  We wrote about why family vacations are important and the science to prove it. 

The actual planning process can be very stressful though. So keeping a list of destinations everyone dreams of will give you the motivation to power through and even enjoy the vacation planning process.

Look on Pinterest, YouTube, google search, and magazines for inspiration.  We keep Pinterest boards for vacation destination ideas in addition to tips and tricks.

Or pull out the globe for a fun lesson in geography.  Keep your ideas organized in a folder, on the computer, in a notebook or on an Ap.  Just don’t bury it. 

Ready to go? Don’t forget to download our free printable to keep your ideas organized. 

2. Travel Companions – Decide Who is Traveling 

Once you are ready to start planning the next vacation.  The first thing to decide is who will be going on this family vacation together.  Will it be just an immediate family?  We travel with extended family so much that sometimes Charles and I just have to close the doors on certain trips and just bend together as a family. 

• Immediate family only
• Should you i nvite extended family
• Will friends be joining the fun?

If you do decide to invite extended family or friends go ahead and ask them along.  You can do this now and include them in the destination and travel dates decision.  Or wait until you have dates and a destination to invite them to come along.

Either way, you will want to have an idea of the headcount before moving forward with plans.  

3. How to Choose a Vacation Destination

Its time to pull out the family travel bucket list or start a lively group discussion around a map about where to go.  You will need a destination, which might be a country or a general route to follow through states if you are doing a road trip.  

This is the time to start filling in your family vacation printable in a notebook or use the vacation planning template in Google Docs that we created. We have been using Google Docs templates to collaboratively plan travel with extended family.

To use the free copy of the Google Doc template – use this link to access the Google Doc.

Then save it to your own drive. From there, share it with others. If you want them involved in the planning process – share it with the rights to edit. If you want to simply give them a copy of your itinerary – share as a read only file.

When I plan a travel itinerary I pick a county – say Japan- or general area for a road trip – say Oregon/Washinton Coast

.  If I know I just want to go to one place and stay put on a beach – the Florida Keys for example- thats OK too. 

If you are looking for international family destinations we have an article with 22 amazing places to travel in the world .   We asked expert travel bloggers to reccomend places to travel that they had been to with toddlers.

Once I have a destination established, I wait for the more detailed itinerary till I decide on the specific locations and activities. 

4. Choose Your Travel Dates

Once you have decided on a location the next step is travel dates.  The more people in the traveling group the more difficult this step will become.  

The destination may have an impact on this decision.  Or you may have chosen the destination based on the time of year you plan to travel.  Like the family beach vacation in the middle winter. 

First decide the length of the trip – days, weeks, months, forever?

Get out the calendar and everyone’s schedule and try to layout a couple of dates that meet the requirements.  This might not be possible but it will help with getting the best deals. 

I suggest using an interactive way to do this.  Get everyone in the room together, to meet their requirements. 

Of course, if you are planning with immediate family only, this meeting will likely be you and your spouse comparing schedules.

5. Do it Yourself vs Travel Agency vs Vacation Package

You might be an avid Do It Yourself family like we are.  For just about, everything including travel and this will be a given.   (Although, Charles and I have gone on a last-minute all-inclusive Hawaii vacation package when it popped up in my email.

I know some busy families like to contact a tour company or find and vacation package.  You will still need to  prov ide information to work with them to build an itinerary and outings.

If you do everything yourself you can customize your vacation exactly the way you want it and possibly save money. We have many travel resources available for the Do It Yourself style travel:

• How to find the cheapest flights for your family
• Rules for Flying with a Baby and Toddler
• How to find the best kid-friendly accommodations
• Tips for planning a road trip with toddlers
• 22 amazing places to travel in the world
• Ultimate packing checklist for family travel

6. Plan Your Travel Budget

You may already have money saved and a budget set or just starting to create a budget and savings plan. 

You need to know “How much will it cost for the trip?” There are books and a quick internet search for cost $ per day per person will be helpful to you.  

 Make sure to include the cost of flights, transportation, cost per day for accommodation, cost per day food and activities and special experiences.  Google Flights and other search engines are a good way to get a quick estimate.

Our budget is generally tight on family vacations so we plan on just one or two special experiences or outings.  Things we have splurged on are whale watching, the bioluminescent bay in Puerto Rico, a Hawk Walk in Ireland. 

7. Save Money for the Travel Fund

This amazing trip will need to be funded and likely from savings – money you already saved or money that you will be saving for travel. 

So you will need to start saving money, earning more money, collecting points and miles or a combination of all everything to get to your goal.

We have many resources to help you save money. Some of our articles that I think will be helpful to you are:

•  How to Save $10,000 in 6 months
• Ways to save money for a family vacation
• How to save money on groceries
• Ninja m ind tricks to help you save money fast

8. Things to Do – How to Choose Vacation Activities

Get the whole family involved and discuss the important experiences with your travel companions.  The kids love dreaming about all the fun they will have on vacation.

This is a collaborative effort and can be done around the kitchen table, over the phone, on FaceTime or Skype, or with collaborative software.   Google Docs or Mac file sharing are my go-to file-sharing tools for collaborating on an itinerary with my husband or extended family.

Let each family member choose destinations and things to see that are important to them. 

Of course, the whole trip can’t revolve around one kid’s dreams so let each person choose one or two ideas.  At this point, you might not actually know the available activities so I have everyone choose a category.  

For example, on our multigenerational trip to Costa Rica, everyone chose an animal they wanted to see. 

Charles was the sloth, mine was the cayman, my Dad the toucan, the 2-year-old wanted to see a monkey, and so on.  

Later, in the planning phase, we choose activities and accommodations based on the most likely place to see each animal. 

Other categories can be location or geography – beach, sand dunes, mountains.  Activities – horseback riding, museums, art gallery, zip line.

9. Outline the Itinerary for your Family Vacation

Start to build an itinerary based on the locations that each family member chose and a wish list of activities. 

At this point, your itinerary will look like a rough outline of travel dates, destinations, and some notes about transportation, accommodations, and activities.  

You can use paper and pencil, a word processor, cooperative that looks like Google docs or Mac share, or an app like trip it.   

Get out a map and other resources and research things to do and see in the area.   Here are some ideas of places to look for activities for your family.

• Blogs, Google
• Trip Advisor
• Tourism boards
• Family and friend
• Social media
• Guide books

Compare to the list of ideas for the trip to everyone’s must-have experience. 

At this point, I use sticky notes on the map with the location and to do. With a physical map and notes right on it, I can see the lay of the land.

You can now decide the best route to take for the vacation.  This might include one or more locations on your itinerary. 

Armed with your travel dates, accommodations, and vacation activities you can create an outline of an itinerary based on a number of days and locations.

10. Book your Travel 

Now gets the fun part. Actually booking and reserving travel for your family trip.

Knowing the traveling group, destination, travel dates will help you know which mode of transportation will be the right choice.   You probably will need a combination of driving, flying, riding the train, or taking a boat to arrive at your final destination.  

To research and book flights good tools include google flights, Skyscanner, Travelocity, kayak,  and the airline’s website. Kiwi is another great site to search on that I have found good deals.

If you are using miles and points you will be looking at the airline’s website or researching partner airlines. 

I search for all the above sites and if I have time, I wait for a good deal and book when the time is right.  You can enter alerts on various sites to let you know of a price drop. 

Then it’s time to book your travel!  This for me is one of the most stressful parts of the family travel planning process! 

Hitting the buy button is really unnerving for me when I am looking at thousands of dollars in airline tickets and bring to get just the right itinerary to suit my family.  

The travel to your destination will anchor the family vacation so it’s time to start filling in a finalized itinerary.  The destination, travel mode, and dates will be the first things to fill in.  

Don’t forget to record the tickets information on the itinerary: flight number, company, depart, arrive, points FF numbers, and login information.  

11. Book Accommodations with Best Value

Armed with the outline of your itinerary in hand and notes on your map, it’s time to book accommodation.  This might be one place to stay the whole time or many locations as your move around.  

You will face some challenges like the number of people in the group, your budget, and the needs of each group member.  

There are 6 or more of us that travel together so one hotel room is often too small and against the rules.   We have stayed in hotel suites, rented houses, rented an RV, stayed in hostels, tent camped, drove our own RV, and more.   On a trip to Canada, CanaDream was having a special on RV rental that ended up being the same cost as a van rental and hotels.  

We wrote this article on finding the best kid-friendly accommodations for your vacation. and this one on 9 Frugal Ways to Rent an RV for Cheap

So be creative for the best value and fits everyone and their needs. My favorite site to find a variety of options for accommodation is booking.com. The search function is easy to use, there are no booking fees and free cancellation on most rooms.

Some ideas for accommodations include:

• Hotels 
• Rental Property
• AirBnB , VRBO or Apartment
• RV rentals, RVShare , Outdoorsy
• Campgrounds- check at the national ( forest service ), state, city and county levels.
• Cruise lines
• Overnight parking for RV trips

And I always check reviews of the location on internet search, TripAdvisor, and more. 

I look at some good reviews and then head to the bad ones and see if any of them matters to me.   Someone complaining about kids having fun – that’s not negative – that’s my kind of place! 

I have canceled more than one place where the reviews were of unsanitary or unsafe conditions. 

Once the accommodations are booked make sure to record the details in your itinerary.

Dates, contact information, confirmation #, price, check-in and out times.  Print and save a copy of your confirmation and directions to the location.  You will want a hard copy when your phone dies or something happens to the cell service and you’re trying to check in or verify the price. 

12. Getting Around – Book Local Transportation

If you are on an amazing road trip your local transportation will have your own car for local transportation.  Otherwise, you will need a way to get around and see this on your amazing adventure.  

In the US, cars are the standard mode of transportation but there are more ways to get around.   Think about the location, culture, and options available. 

We traveled around Ireland with 6 of us and reserved a car with enough seats.  Cars in Europe are small, so they really meant seats 6 people or 4 and luggage but not both. Here are some ideas:

• Walking, biking if you are in a city center
• Train, Subway or light rail
• Bus tickets
• Boat or Ferry

Check the cancelation policies.  Car rentals in the US tend to be very flexible and do not even gather credit card information.  It’s worth booking right away and canceling later if you find a better deal. 

And don’t forget to write it all down in your itinerary and print hard copies.

13. Plan Your Family Vacation Activities

For me, this is where the fun starts.  Charles loves flying and looking through pictures of really cool places to stay.  It’s actually stressful for me and I am relieved to start moving on planning things to do and see on vacation. 

Look back at the list of what everyone wants to see and do and the map of all the locations.  Research fun activities within these parameters that you have.  

Consider your family travel rhythm.  We move slowly in the morning – leaving before 9 Am is difficult.  We like to alternate days between big adventures and staying close to our temporary “home.”

Of course, traveling on a budget you must take cost into consideration.  We generally have one day or activity we splurge on that is more expensive and be really frugal on the other activities.  That’s why we love playgrounds – free fun!  If you can afford a formal tour, it’s a great way to fit the things in you want to see and get a local’s expertise on the area. 

Make sure to schedule a recovery day after a long travel day or a big adventure.  Something a little more low-key and relaxing.

Book any tours or plan activities and record important information on the itinerary. 

Have a backup plan and extra activities on the list too.

On my itinerary, I have information about the planned activity for the day and a list of backup activities.  My backups are other things that seem interesting and options for inclement weather.  

Add your ideas and any reservations to your itinerary for the day that it is planned.  Don’t forget to bring out hard copies of the ideas. 

14. Places to Eat and Drink

When traveling with kids, meals, snacks, and rest stops have to be planned.  Leaving a plan for dinner until everyone is hungry is a recipe for disaster.  

Take into account will you will be traveling.   If you will be in the car you can take more supplies than if you are traveling by subway or foot.   

In general, we like to plan breakfast at the hotel, rental, or in our RV and lunch is a packed picnic.

Grammy and I made sandwiches on the tailgate of our rental car almost every day on our Ireland trip. 

Dinner is where we are more creative and might be dinner at a restaurant, home-cooked at the RV, take out on the beach, or with friends, we are visiting.  That’s our rhythm but of course, we are flexible too. 

And I always have snacks on hand to head off meltdowns.  If we are out sightseeing I carry a backpack or a bag on the stroller with food and drink.  

Think about your rhythm and budget.  Cooking at your temporary home (even in a hotel room) and on lunch on the road is cheaper and sometimes quicker than taking a crew of 4, 5, 6, or more in a restaurant.  Don’t forget with a big group you may need reservations.

Write notes on your itinerary about restaurants, picnics, street vendors, and even 7-11 in Japan.   

If you get caught off guard and need to find a restaurant fast, TripAdvisor has a cool feature that will let you know the “highest rated restaurants near me.”

Tools to use when looking for local places to eat include: 

• Trip advisor, blogs, google, Pinterest
• family and fiends, social media
• Hotel receptionist, other accommodation contact, tour guides

At this point, most of the itinerary should be filled in.  You can keep the file and add more details.  Make sure to have all the details in a location easy to access on your family vacation.  You will need the details to plan each day and you can add notes about each location.  Your notes will already be organized for your arrival home. 

Since your travel is coming soon you need to start preparing all of your plans and documents. 

15. Check passport and visa requirements 

• Get one now – processing times and wait time can be longer than expected

If you are traveling internationally and need a passport you need to start the process right away.   Wait time for the US can be 2 to 3 months.  Follow this process for US passports. 

• Check that your passport will be valid for 6 months on return

Each country has its own entry requirements for the validity of passports. Some countries require that a passport be valid for at least six months from the date of entry others in Europe require 3 months. 

• Check the Visa requirements 

Some countries require visas for people to enter the country.  And the requirements for each country are different so make sure to check visa requirements and get one if necessary.

• Know the rules for flying with a baby and toddlers

The rules for flying with a baby can vary based on the country you are in, the airline you are flying, and other factors. We have a comprehensive guide to the rules and policies you need to know when flying with a baby.

16. Health and immunization  requirements

Travel vaccines or immunizations are shots that travelers travel to areas of the world to protect them from illness.

Travel vaccines fall into two categories, recommended and required. 

For example, some countries in Africa and South America require proof of the yellow fever vaccine before entering the country. 

The vaccines you need to get before traveling will depend on where you plan to travel and your own health.  Check the  World Health Organization or the CDC in the US for more information. 

Read more in our article about Travel Fever and How to Stay Healthy on Vacation

17. Arrange for Travel Insurance

Insurance coverage changes when you are traveling. Your family may need some additional coverage for travel-related emergencies and expenses. Double-check with your health and car insurance companies what will be covered during your trip.  

Then decide what additional covers you need and arrange for travel insurance.   Roadside services such as AAA or RV insurance are useful when traveling by car or RV for your family vacation.  

Buy family travel insurance that will cover any travel-related emergencies that could arise.  Short-term travel insurance is available to purchase and covers expenses of family travel such as sick kids, trip interruption or cancellation, evacuation, car rental. 

Here is a good review of family travel insurance . 

18. Make Copies of Important Travel Documents

In this digital age, you still need to have hard copies of important documents while traveling.  Even when on a family vacation close to home or a road trip you should have hard copies of important travel documents. 

The US state department recommends making 2 copies of each in case of emergency.  Hopefully will never need to visit an embassy to replace a passport but activities with kids might require a birth certificate. 

Even something as simple as taking our 8-year-old to get her ears pierced in our home state required a birth certificate that we didn’t have. The experience ended in tears. 

Here is a list of important travel documents that you should have copies of on a family vacation. 

• Passport and Visa
• An extra passport picture to expedite replacement
• Consent for Travel with Minors
• Travel insurance 
• Driver’s license or international driving permit
• Health information including insurance, doctors contact, prescriptions, allergies, 
• Credit cards
• Travel itinerary
• Airline tickets
• Rail passes and transportation documents 
• Hotel or lodging reservation confirmations
• Car rental reservation confirmation
• Cruise tickets
• Vaccination certificates

You may not need all the above important travel documents.  If you are on a road trip close to home you won’t need a visa but you will need birth certificates and driver’s licenses. 

19. Phone and Internet Access

Before you leave home make sure you think about and have a plan for phone and internet access. 

Depending on where you travel cell service coverage and the internet will vary in availability and reliability.  

Hotels frequently have internet access as well as internet cafes and libraries.  In an RV, camping or boat internet access may not be available but you can arrange for mobile options before leaving home. 

20. How to Access Money while Traveling

A family vacation will require money and sometimes reloading the funds.  Although you have saved money for travel you should not travel with all that cash in hand. 

Take a small amount of cash that you might need and some for emergencies and figure out how to access money while traveling on your adventure. 

As far as I know, you can still get traveler’s cheques but with so many other modern options, I don’t know anyone who uses these anymore.  Credit cards, debit cards, and prepaid currency cards are much better options. 

ATMs are everywhere and a much better way to access funds on your vacation. Prepaid currency cards are another option.   

One more note – make sure you have enough money in the correct bank account.   You don’t want to be stuck on a family vacation trying to access money and no money in the bank!

21. Preparing to Leave Home

Preparing your home life for your departure is important too!  So don’t forget to prepare your home and regular life.

Make arrangements for any home maintenance such as lawn and garden care.  Let your neighbors know of your family travel plans and any people that might be coming by the house to help.

Make sure bills are up to date and automate anything that needs to be paid while away. Turn on auto-response on emails.

22. Finalize House and Pet Sitting Arrangements

I am actually terrible at this step and put it off way too long.  Good house sitters or pet sitters are hard to come by and their schedule can be really full. 

Try out a pet sitter before you leave on an extended vacation.  A couple of days or walks to see how they interact with the pets. 

On a 3 week vacation to Costa Rica, we were scrambling to figure out if the dogs were being taken care of.  Not something you want to worry about on a fun family vacation. 

23. Packing for Your Trip with Kids

I have been traveling forever and I can tell you a little preparation goes a long way in packing for a family vacation with kids. Read our packing checklist here

Back in the day, I stayed up late the night before travel, threw some clothes in a bag, and headed off the airport the next day.  When I transitioned to mom/family travel coordinator that method didn’t work anymore.  

Instead of waiting till the last minute, I started to ask, when should I start to pack for a family vacation?  It seems that 2 weeks before the family trip is a good timeframe to start planning what to pack.  Although longer trips might require purchasing more supplies and you should get to work much sooner. 

Start by thinking of the number of days, the weather, the activities, and the dress code for each activity.  Will you do laundry along the way? Will stores be available or do you plan to buy new clothes while on vacation?  You should plan on doing laundry based on your accommodations. 

After some experience in large family travel, I started following a standard packing checklist.  I fill in the number and type of outfits and check them off as they get packed.  As I get the packing finalized, I use sticky notes on top of each pile with notes about missing items. 

The optimal situation is If you have a dedicated space to start packing.  I start laying things out in the guest room on the bed.  When this room is not available I have set up a long table in a space that is off-limits to kids.  The key here is a separate space and off-limits to the kids. 

It’s madding to lay something out and turn around and the piles are mixed up or a favorite shirt is now being worn and sticky. 

My luggage system includes 

• check through luggage that goes under the plane or in the trunk of the car
• Bags for en route travel.  Each kid has a carry on bag or backpack with extra clothes,  jammies.  For road trips, I might separate the jammies into a bag that I have easy access to.   
• A cooler with snacks and food for travel.  Depending on the amount of time we travel this generally includes lunch or other meals too. 
• A larger cooler with more food for road trips if we are stopping at hotels or food in the RV fridge
• Separate electronics bags and camera equipment

Start with packing the luggage that will hold the majority of your clothes and the necessities.  I love cubes and ziplock bags for separating clothes into kids, outfits, or days depending on the plans. 

After that, I move to the en-route travel bags. Everything gets laid out and packed into the bags.

24. Prep for Your Return Home

In the excitement of planning for your upcoming family vacation don’t forget to plan for your return.  When you arrive home exhausted from your adventure, having things in order at home will make your transition back to normal life much easier.  

Here are some of my best tips to make life easier when you return home:

• Clean the house or my favorite – arrange for a cleaner to come while you are gone
• Put baking soda or vinegar in the toilets 
• Clean out the fridge and wash the shelves
• Leave a meal or two in the freezer/fridge ready for your return home
• Stock non-perishable items 
• Leave notes of what to do when you get home – like turn up the water heater and adjust the heat
• Turn down the heat, down the water heater, check appliances
• check in with neighbors, leave a key
• Close up windows and lights off – one time my neighbor came to turn off the 6 lights!

25. Confirm Flights and Check in Online

Once I failed to check-in online and rather show up at the airport with 3 kids and 6 months pregnant.  Which led to 2 days on airport floors – you can read about it in our bio.

The night before travel double check your flights, check-in online, check the first night accommodations, gas, and fluids in the car, check the weather. 

More than once, I failed to check the weather when a big winter storm was slamming right in my travel path.  

Most of all get everyone to bed early and have a good night’s rest before heading out on your family travel adventure!  Racing around the night before traveling just stresses the whole family out and makes it hard to rest – I know.  The kids are already excited and maybe a little nervous so slow down and set a relaxed rhythm for the night. 

Final Thoughts on this detailed step-by-step family vacation planning guide.

After reading through this whole comprehensive guide to planning family travel, I hope you are ready to get going on your next trip!

Don’t forget all the resources we have created for you:

• Family vacation planning printable template and checklist
• Packing for an RV Vacation
• Google Docs vacation planning template
• The ultimate printable packing checklist for your next vacation

Let me know if you can think of anything I missed in this detailed family vacation planner. What are your favorite tips for planning family travel?

Similar Posts

Rules for Flying with a Baby: What you Need to Know

In this article we tackle, What are the rules for flying with a baby? All your questions answered about lap infants, buying a seat, IDs, flying internationally, carseats, strollers and more. Plus everything summarized in a cheat sheet.

11 Best Places to Camp For Free In Connecticut? (Boondocking in CT)

Where can I camp for free in Connecticut? Helping you plan your east coast camping trip with this list of places to boondock in CT.

RV Camping Rules In Maine: Here’s What You Need To Know

If you’re planning your first RV trip to Maine, you should know that the state has specific rules pertaining to campers. In general, camping in a tent, recreational vehicle, or any camping unit is allowed in Maine’s public lands and state parks.

Best Beach Towns in Oregon For a Family Vacation

Oregon is a state that is fortunate to lie along the Pacific Ocean. As such, there are plenty of beach towns to choose from when you want to have a beach vacation with your family. Out of all the amazing beach towns in Oregon, not all of them can accommodate an RV. There are State…

Your Essential RV Camping Checklist 2023 (+Printable Checklist)

What do you need for a family RV camping trip? You are getting a sneak peek at my personal RV packing checklist for camping with babies, toddlers, and big kids. What do you need for an RV camping trip? Our checklist includes RV supplies; kitchen, bedroom and bathroom, camping gear, pets, kids, babies, and toddlers.

22 Amazing Places in the World to Travel with Toddlers

Family travel experts list the best international vacation destinations with toddlers for 2020. These kid-friendly spots are recommended based on personal experience by families that have actually visited with their own toddlers.

Thanks for the tip of creating an itinerary of all the locations for planning a family vacation. I agree that having savings specifically for the travel fund and earning more money is crucial to have the best vacation experience. My youngest sister just graduated high school, so the whole family is taking a dream vacation around the country and I decided to go to Pittsburgh because I am a huge Steelers fan. We want to make the trip amazing and hopefully, we can find some good car rental companies that accommodate our whole family.

Wow sounds like a fun adventure with the whole family. We travel with extended family all the time – which makes us quite a large group of 6 kids plus grandparents.

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed .

Crazy Laura

June 21, 2021 By Casey This post may contain affiliate links. For more information please read my disclosure

Free Travel Planner Printable & Packing List Tracker Sheets

Prepare for your, well-deserved, week of relaxation with this free travel planner printable! Visiting new places is something I absolutely love! Traveling with a family of little ones can quickly become stressful. Having to pack and plan for others is something I know all too well… With these printables, you can now stay on top of your game for the next trip! To print the planner off, all you have to do is:

• scroll to the version you like
• click the link
• print the PDF page

I created three different pages for you to use! You can plan all your packing on one page. I print out a few copies of the packing so I can plan for the kids as well. Let me know what you think of them!

Here are the free printables:

Travel Itinerary Planner

The first version I made is a travel itinerary planner. There’s space to plan out your activities for your entire week (or two). I also like to have a list of restaurants and excursions that I’ve looked up before arriving because our family doesn’t plan out every single day!

Simple Packing List

This simple packing list is perfect so you don’t forget anything for your vacation! I have a habit of always forgetting something so this list has helped me tremendously! A print one-off for you and your kids, especially if they are not old enough to pack for themselves

Detailed Packing List

The second packing list version has a little more detail! This is great if you like to organize your lists by categories! This allows you to easily see what you need for each category so you never miss an item!

If these printables helped your vacation planning, share the love and share this post! I have a variety of different printables created for you to use! Check them out on my Printables Shop or you can find them on Etsy ! Drop a comment if you have any suggestions of printables you would like to see from me!

Related Free Printables:

• Routine Tracker Printable
• Chore Chart Printable
• Assignment Tracker

Pin To Save For Later!

• Save this PIN HERE to your Pinterest board!

Reader Interactions

Leave a reply cancel reply.

Your email address will not be published. Required fields are marked *

Morning Motivated Mom

Travel Planner Printables

I may receive a commission if you purchase from links in this post. DISCLOSURE POLICY

Household Management · Printables

Track sleep, steps, heartrate, and more with the RingConn smart ring. Get 15% off with Gifts15. No app subscription fee with this smart ring. :)

While I enjoy traveling, I almost enjoy the planning and anticipation as much as the trip itself. Not entirely, but I love the process of planning and organizing trips.

Do you enjoy it? Or dread it?

Organize your next vacation or trip with this Travel Planner. This 7-page printable packet will help you to organize the details, record your flights and accommodations, plan your itinerary, set a travel budget and record expenses, and journal through your trip.

The printable is available in 3 different colors.

Use the 7-page printable packet to:

• Organize the details of your trip
• Record your flights and accommodations
• Plan your packing to ensure you don’t forget anything
• Plan your weekly and daily itinerary
• Set a travel budget and record expenses
• Journal through your trip

Here is what is included in the Travel Journal Printable Packet :

– Travel Details – Record your flight and lodging details. List the places you want to hit for eating, shopping, and playing.

– Weekly Itinerary – Write down a big-picture itinerary for your week. Each day is broken down by Morning, Afternoon, and Evening.

– Packing List ( get this page free here! ) – Use this page to list all the items you want to bring. There are sections for Clothing, Toiletries, and Miscellaneous.

– Daily Itinerary  – This itinerary page breaks down your day by Morning, Afternoon, and Evening. This page allows you to write down your plan or ideas for where to eat, where to shop, and where to play. There is also a section for additional notes.

– Daily Itinerary – This page is perfect for you if you want an even more detailed plan for each day. You can write down the day’s plan in 30-minute increments.

– Daily Journal – Record the highlights of each day and reflect on the fun you are having!

– Travel Budget – Plan our your budget by the following categories: Transportation, Accommodations, Meals, Activities & Entertainment, and Miscellaneous.

The 7-page Travel Printable Planner is available for…pick your own price. Yes, name your price and you will get all 3 colors of this printable.

Plan your next trip! Share in the comments where you will be traveling to next.

You will receive free updates, morning motivation, printables, blog post highlights, and occasional deals sent your way. Frequency?? Just a few times per month.

Please Share!

Reader Interactions

June 3, 2016 at 7:30 am

Love these printables! We have a big trip planned in July so I will use these to plan. I’m a planner too so these will be perfect for our vacation!

JeeYoung says

June 3, 2016 at 7:35 am

You are just speaking my language man with these latest printables. Off on a trip next week, these are so useful!

June 5, 2016 at 9:23 am

Enjoy your trip!

Shannon @ Of The Hearth says

June 3, 2016 at 1:24 pm

It’s so frustrating that vacations can often take a lot of work and be stressful. Printables like these help so much! I’ve used a packing list for years (I have one for me and one for the kids). They are lifesavers!

June 5, 2016 at 9:18 am

Yes, packing lists are so helpful! I used a spreadsheet for a while that was nice because I could just add or delete rows depending on the trip.

Samantha says

June 3, 2016 at 2:19 pm

This looks awesome! I will have to look into it when we travel with our little one.

Lauren says

June 4, 2016 at 10:59 am

I love this! I am usually a spontaneous kind of person but with vacations you have to maximize your time and planning is the way to go. Def saving this!

http://Www.myplotofsunshine.com

Celeste | The Whole Serving says

June 4, 2016 at 5:20 pm

My daughter and I are traveling in a week and I am glad I found your travel planners. Thanks for sharing them with our Pretty Pintastic Party.

June 5, 2016 at 9:17 am

I hope you find them helpful. Thanks for stopping by, Celeste!

Janet Vinyard says

June 4, 2016 at 9:40 pm

These travel planning printables look so helpful! Thanks so much! Blessings, Janet

Morgan @ Morgan Manages Mommyhood says

June 5, 2016 at 1:48 pm

These are awesome! I will definitely be checking htem out on our trip in the fall!

Angela @ Setting My Intention says

June 5, 2016 at 7:27 pm

These printables look so helpful! I love the fact that you offer them in 3 different colors too. I personally don’t have a color printer and the printables that are offered in pastel colors don’t print well on a laser printer! Hope you get to use for a fun trip this summer!

Lisa @ Fun Money Mom says

June 6, 2016 at 7:18 pm

Wow…these are fantastic printables! I really could have used them for my London vacation last month! Pinning to my travel board

June 8, 2016 at 10:34 am

LOVE THIS. We have a large trip planned for the fall and I’m dreading it.

Candace says

June 9, 2016 at 9:35 am

Thanks for sharing these lists – I definitely over pack, but usually it’s clothes! Read this post after checking out your About Me page from #SHINE100.

June 9, 2016 at 9:37 am

Thanks for sharing this – I wish I had this when I went to Nashville. I definitely overpack when it comes to clothes! Read your post after checking out your About Me page from #SHINE100

Karen Wilkerson says

June 11, 2016 at 2:01 pm

I also LOVE the process of planning for a trip. Even as a child (I’m 55), i remember making lists and started weeks before the family vacation, making little piles of what i would take. I’m going to California in July. Then my daughter and I are going to Italy in September 2017. So i will need all the help i can get! Thanks for your lists!

June 11, 2016 at 2:47 pm

California and Italy…two great destinations! I love visiting California, but have never been to Italy. Enjoy!

June 13, 2016 at 8:09 am

What a neat idea! I love these printables! Thank you for sharing them on the Art of Home-Making Mondays at Strangers & Pilgrims on Earth! :)

March 31, 2019 at 11:16 am

Just purchased these, while they are beautiful, I did not realize that you cannot type your info into them, you have to print and write by hand. I needed something that I could edit and save on my computer — disappointed.

March 31, 2019 at 2:54 pm

Hi Holly! I’m sorry you are disappointed that you cannot write in the Travel Printables. I would like to change them to a fillable PDF, but not yet had the chance to change them. It looks like you can convert a PDF to a fillable version online, but I haven’t tried it myself. Just google “how to make a pdf fillable” and you will find something. Just a tip for the future. :)

I went ahead and refunded your purchase. Please e-mail me if you have any questions! I believe you have my e-mail address through Gumroad where you purchased the printable?

Side note: I am happy you liked the look of the printables though!

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

Save my name, email, and website in this browser for the next time I comment.

This site uses Akismet to reduce spam. Learn how your comment data is processed .

Do you need help creating a morning routine?

Get the free printable worksheets (+ a monthly calendar printable):

HOW TO CREATE A MORNING ROUTINE. GET THE FREE PRINTABLE WORKSHEETS! You will receive free printables, morning motivation, a monthly calendar printable, habit tracking spreadsheet, occasional deals, and more sent your way.

Please add your e-mail below to gain access to the Habit Tracker spreadsheet. When you subscribe you get access to free printables, a monthly calendar printable, and more! Once subscribed, I will send you a newsletter with updates and future printables.

Where should I send your Habit Tracker Spreadsheet?

I don't like spam either. Your email address will be safe.

This site uses cookies. By scrolling around this site you agree with my privacy policy. Learn more. Got it!

The cookie settings on this website are set to "allow cookies" to give you the best browsing experience possible. If you continue to use this website without changing your cookie settings or you click "Accept" below then you are consenting to this.

15 Road Trip Planners and Checklists: Free Printables

Staying organized and documenting your travel is so important. We recommend  road trip planners to keep track of budgets, packing lists, and daily itinerary details.

One of the best road trip supplies you can get is a way to organize your upcoming trip! Here’s a list of 15 free printable road trip planners!

This list of road trip planners includes many with specific pages to note your budget plan, expenses, daily itinerary activities, accommodation details, and more!

You’ll also find packing lists specifically for a road trip so you don’t leave anything important behind.

Check out these 15 planners and checklists for road trips to help plan and organize your next adventure on the road!

This site contains affiliate links which means WE may receive commissions for purchases made through these links. We only provide links to products we actually use and/or wholeheartedly recommend! As an Amazon Associate, we earn from qualifying purchases. Read the full Disclosure Policy.

Family road trip packing tips.

When determining the family road trip items to pack for your next vacation, keeping the kids entertained is a big deal! Here are a few more accessories and travel toys lists we’ve created you might find helpful:

• Road trip accessories for kids
• Road trip toys for babies
• Road trip toys for toddlers
• Travel toys for younger kids
• Road trip journals for adults and kids
• Road trip activity pack – FREE printable download

Road Trip Planner Printables

These road trip planner printables include travel planners, checklists, and packing lists to use for your next trip!

Wanderlust Road Trip Planner Printable

This wanderlust road trip planner is to use it to not only plan for our travels but to keep records of what we spend, where we went, and in general journal everything about the trip.

FREE Printable Road Trip Safety Checklist & Planner for Moms

Everything you need to know to stay safe, along with free printables to make planning your road trip simple.

Best (FREE!) Printable Road Trip planner

Printable road trip planner: add GPS co-ordinates, addresses, and much more to stay organized!

The Best Printable Road Trip Checklists

Planning a road trip? These essential road trip checklists will help you plan, organize and pack all the essentials you need for the ultimate road trip.

FREE Printable Camping Route Planner For Your Camping Road Trip!

Planning a long camping road trip can quickly become overwhelming but it does not have to be! A camping route planner is a great tool to help you with the logistics of the traveling portion of your trip.

Travel Planner - Free Printable Travel Checklist

• Travel Checklist one printed with check boxes and one for you to fill out (2 pages) 
• Travel Bucket list with lines for you to fill out
• Daily Activities (with a spot for expenses, food plans, budget and more)
• Travel Planner cover sheets (2 pages)

Printable Travel Planner – {29 Pages}

Everyone going on vacation should have a printable travel planner on hand.  There is so much to do when you’re preparing your family for vacation and you’ve just got to have a way to not lose track of everything.

Free Travel Planner Printable

If you’re looking for a simple way to have a travel plan in place, take chare of your traveling plans with this free travel printable.

Family Travel & Vacation Planning: Brainstorm List Printable

Tool to help keep all the potential activities, tours, restaurants, shops, parks, and more organized! It’s just a simple brainstorming list with spaces to jot down those ideas by categories that make sense.

Our Essential Summer Road Trip Packing List

List includes absolute essentials, hacks for snacks, clothing, safety gear, entertainment, and odds and ends that make road trip travel so much better.

Printable Road Trip Packing List

Free road trip packing list printable so you don’t forget anything before you leave!

Travel Packing List – Free Printable

Take some of the guesswork and stress off of mom this year with our free printable packing list! Planning for your next family vacation is going to be AWESOME!

CLICK the graphic below to get the free Road Trip Activity Sheets!

USA AUDIO TOURS (GuideAlong)

“Download the app to your phone – no cell or wifi service needed. Based on your GPS location, the app takes you on a guided tour of the area and points out all the interesting features and stops. It’s like having a guide in the car with you.”

Similar Posts

Fun-Filled US Summer Road Trip Destinations

20 Road Trip Journals for Adults and Kids

50+ Family Road Trip Accessories

50+ USA Road Trip Bucket List Ideas by Region

Must Haves for Holiday Road Trips with Kids

20 Healthy Homemade Road Trip Snacks

Leave a reply cancel reply.

Your email address will not be published. Required fields are marked *

• Planner Quiz
• Free shipping on domestic orders $70+ USD!
• Account icon Log in
• Weekly 2025 Planners
• Weekly '24-'25 Mid-Year Planners
• Weekly Undated Planners
• Daily Undated Planners
• Digital Planners
• Digital Journals
• Digital Stickers
• Paper Stickers
• Vinyl Stickers
• Writing Tools
• Monthly Tabs
• Bags and Totes
• Bundle Deals
• Buy 3 Dailies, Get the 4th One FREE
• Best Sellers
• Full Planner PDFs
• Planner Layout Samples
• Planner Inserts and Trackers
• Worksheets, Reflections, and Challenges
• Digital Wallpapers
• #PashFam Creations

Travel Planning Worksheet

Instructions.

• Enter email and locate your download link in your inbox. If unable to locate, check your spam folder.
• Download the PDF and print full size at 100%. Scale as preferred.

Break down your trip from setting your intentions to planning the nitty-gritty details of your stay.

Checkmark icon Added to your cart:

Spend $70.00 more for free shipping!

The Ultimate Free Travel Itinerary Template

Over the years, I’ve used Excel spreadsheets to help organize all trip details. Saving them offline as a PDF has also meant that I can easily keep track of my itinerary and confirmation numbers while on the go. It was important to me that I could access all the necessary information while on the road.

So I’m sharing with you a free travel itinerary template that makes travel planning easy. This travel itinerary template is for keeping track of the major details. One of the more frequently requested questions was how to plan and keep a trip organized, so this here has been the way I visually do so. Being organized for me has changed the travel experience. Plus, having all of the travel itinerary details with me at all times means less stress.

This travel itinerary template is designed to keep track of the most important parts of an itinerary. It’s not a home for every cafe or sight you want to see. The itinerary is designed to keep track of key components of an itinerary like flights, hotels, transfers, and a daily schedule. 

Below, you’ll find the download for the free travel itinerary template that includes an example itinerary, and some tips for how to use it! 

What’s In the Template

• Instructions on how to use the itinerary template.
• The itinerary template for you to use.
• A sample itinerary template so you can see what a finished itinerary looks like. 

A Guide to Using the Travel Itinerary Template

Thank you for downloading my travel itinerary template! I hope it helps you plan out your trips and keep things organized (plus stress-free).  There are a few key tips to using the itinerary template that will help when using it and while on a trip. 

Why A Travel Itinerary 

The whole reason for having this itinerary is so you can keep your travel plans readily available while on the go. It is also very helpful while planning your trip in order to see what days are there and any holes in the booking sections. Ultimately, this template helps keep an itinerary plan. Important confirmation numbers and transfers are key to a smooth trip. I find that visually, a day by day list keeps it the most simple.

Uses for the Travel Itinerary Template

• Road Trip Itinerary
• Vacation Itinerary
• Business Trip
• Bachelorette or bachelor’s party

How to Use the Travel Itinerary Template

The Itinerary Planner tab is designed for you to write over my prompts. Where you see the words “insert” is the location for each data field. You can find my Example Itinerary on the final tab to give you an idea of what a finalized itinerary will look like.

Always start with your flight details . Once you know your full dates, add in your departing and return flight information, including confirmation numbers.

Next, figure out your general itinerary and label the number of nights in each destination . List out your days and dates into the sheet so you know how much time to plan for. This will create blocks for each destination to help you stay organized. In each block create placeholders for important details like transportation, accommodations, and necessary reservations that you need to book. If you still need to book certain parts of a destination, you can fill a block with bright red or yellow to remind yourself to come back to it later. Once you make a reservation, add it to the appropriate block with the most important details like reservation name, time, and confirmation number.

Reminder: This template works best when it includes only the most vital planning details. Your goal is to keep it condensed and easily readable.

How to Keep the Travel Itinerary With You

It is printable! One option is to print this sheet or to save it offline as PDF. 

Saving the Travel Itinerary Offline

1. Save it as a PDF.

Go to “File” and select “Save As” Select “File Format” and select “PDF” Save to Desktop

2. Send it to your own email as an attachment. Once received, open the PDF on your phone and take screenshots. Save the screenshots as photos so you can access the itinerary without the internet.

3. Another option is to store the itinerary on Dropbox as an offline file (must have the Dropbox app on your phone). Once it is loaded on the Dropbox app, select the option to store it offline. You can then access it without data or the internet.

Save this post for later on Pinterest:

PS — Are You Booking a Trip Soon? Use My Booking Checklist!

These are the sites I use most to book my own trips. Using the links below is a great way to support Bon Traveler’s travel journalism at no extra cost to you . If you need help organizing your itinerary, get my free travel itinerary template here .

1. Book Your Flights

I use Skyscanner to find the best flights. It searches 100s of airlines and websites across the globe to ensure you’re not missing out on any route options or deals.

2. Book Your Accommodations

I use Booking.com for hotels and guest houses. They have the biggest inventory and consistently offer the best rates.

3. Book Your Tours & Experiences

I use Viator or Get Your Guide to find the best tours and experiences. They are my favorite tour search engines. I always check both as their inventory varies depending on the destination.

4. Book Your Rental Car

Self-driving is the best way to explore most destinations. I use Discover Cars for our rental cars, select full coverage insurance, and opt for a reputable company like Alamo, Hertz, or Sixt.

5. Don’t Forget Airport Lounge Access

I use Priority Pass to gain access to 1,400+ VIP lounges and airport experiences worldwide. The Priority Pass app is the first thing I check when I have a layover. I’ve been a member for over a decade, and having a comfortable place to relax before and between flights makes air travel so much more enjoyable.

6. Don’t Forget Travel Insurance

I never leave the country without travel insurance. It provides comprehensive protection in case anything goes wrong (ie. illness, injury, theft, and cancelations, etc.). I use it frequently for my travels to stay protected.

My favorite companies that offer the best coverage and rates are:

• World Nomads (best for all-around)
• Safety Wing (best for frequent travelers)

Xx, Jessica

Related Posts

Renting a Car in Mexico: What You Need to Know

The 10 Questions to Ask Yourself Before Deciding On a Trip

The Best Fall Destinations in California

Write a comment cancel reply.

Save my name, email, and website in this browser for the next time I comment.

• Cayman Islands
• Dominican Republic
• Puerto Rico
• South Dakota
• Washington DC
• Czech Republic
• Netherlands
• Switzerland
• French Polynesia
• Travel Tips
• Family Travel
• Accommodations
• Packing Lists
• Photography Tips
• Northern California Guide
• San Francisco
• Lightroom Presets
• Rent Our Home For Photoshoots
• California Map

Type above and press Enter to search. Press Esc to cancel.

• Skip to primary navigation
• Skip to main content
• Skip to primary sidebar
• Skip to footer

Add A Little Adventure

Inspiration for Everyday Life

Travel Planner Printable {Downloadable PDF}

By Cris Smith On: March 7, 2022 Last Modified: September 22, 2022

Something that always lifts my spirits during the long months of winter is to plan my next trip or vacation. That is where this travel planner printable comes in. This is how most of my family’s vacations have come together. I will research different locations, things to do, costs involved, transportation, hotels, rental cars, etc.

Sometimes I can go down a rabbit hole of vacation planning, then get distracted by something or someone and have to start all over again.

I’ve got the solution! Use this travel planner printable to keep all of your research and travel plans organized and in one place. This is a highly detailed planner that will ensure that you don’t forget anything on your next vacation or trip and that you have the best travel experience possible. It will ensure that all of your trip plans are organized and in one place.

My favorite part of this travel planner printable is the research and brainstorming pages. This is a great way to get all of your ideas recorded, so as you are researching best things to do, places to go, itineraries, etc., you will know precisely what you have to do. Of course, I also love the travel checklists. They are so helpful in making sure nothing is forgotten right down to the little details .

I also love the trip itinerary pages. You can plan out all of your days, or you can loosely write down ideas of what you want to do each day. This planner works to help you plan any trip whether it is a road trip , a business trip or any kind of vacation.

This travel planner printable includes 26 pages. Some of the pages you may want to print out multiple copies of. The following pages are in the planner:

•   A cover page
• A trip name and dates page – this is so you can reuse this planner for multiple trips. Once you download the planner to your computer, you can print out another copy of the travel planner every time you want to plan a new trip.
• A daily itinerary page. There are several sections to this page. This can serve as an overview of each day of your trip. The sections on this page are places to go, transportation, things to eat, weather, accommodations, things to buy, and budget. You can print out as many copies of this daily itinerary planner template as you need to coincide with the number of days in your trip.
• A trip summary page. This accounts for seven weeks of travel and is meant to be an overview of your trip. You can use just the first week if your trip is only a week long. 
• A travel budget page. This page is meant to plan the budget for your entire trip. It contains sections for transportation, lodging, food & drink, and entertainment.  There is also space for you to record your actual travel expenses.
• A travel checklist. This is a checklist of things to do to plan your trip. This page also includes a section for planning and recording who will care for things like your mail, and plants while you are away. You can also record your pet sitter information on this page. There is also an overview of things to pack. This page will ensure that all of the important things you need to arrange prior to your trip have been taken care of.
• A packing checklist. This is a detailed list of things to pack for your trip.
• A blank packing list for you to fill in with your own items. There are sections for clothes, toiletries, carry-on, entertainment, and “other.”
• A kids packing list. This page has things to pack for the kids.
• A carry-on packing list. This list contains items that you would pack in your carry-on.
• A blank carry-on packing list for you to fill in with your own items. There are sections for essentials, toiletries, comfort, entertainment, snacks, misc/optional, and others.
• A flight information page. This is a detailed page to record multiple flights if you need to. There is space for three flights. You can record all of the flight times and information. You can print out multiple copies of this page if you need space for more.  
• A car rental and hotel information page. This is where you can record your rental car information and hotel information. There is space for two hotels. Print out more copies of this page if you stay in more than two hotels.
• A research sheet. This has space for you to write your notes while researching your trip. There are spaces for the destination, best time of year, sights to see, things to experience, taste, and tips and advice.
• A brainstorming sheet. This is similar to the research sheet above. Except there is a table where you can note the good and the bad for hotels, food, place, locals, shopping, and transport. Then there is space to brainstorm activities/tours, restaurants/foods to try, shops, and entertainment.
• A travel calendar. This is a month’s view, but the calendar is updated to fill it in for the month you are taking your trip. You can print out more copies if you need more than one month.  
• A things to do page. The following three pages are pages to record things to do, see, and taste. The first one is things to do with planning for eight days.  
• A things to see page. The next page is things to see with space for the place and the date you plan on visiting for eight days.
• A things to taste page. This is the food you would like to try while on your trip, with space for where you can get it from.
• A photos to take page. This is where you can record what photos you want to take each day and the place.
• An outfit planner page. There is space to plan your outfits for a week. You can print out more copies of this page if you are traveling for more than a week. I love this page because it prevents me from overpacking. Spending the time to plan your outfits for each day in advance will ensure you don’t overpack, but you have everything you need. There is space for each day for the weather, day plans, night plans, and outfits.
• A travel bucket list page. You can record the places you want to go and see on this page. There is space for countries and cities.  
• A house sitter notes page. This page will come in handy to give your house sitter all of the personal information and essential details they will need. There is a section for your personal data and contact information and where you will be. Then a section for important telephone numbers, a section for home details and instructions, and a section for responsibilities and how often. This page will ensure that your house sitter has all of the necessary details they will need.
• A travel journal page. Trust me when I say that the details of different trips will start to run together as you age. You might remember doing something but not remember where you were at. This page will help you remember what you did on your trip and where it was. You can print out as many copies of this page as you need.
• A photo memories page. You can add your photos here if you are creating a travel binder or you can use this page to record photos you would like to take or have taken.
• A destination overview page. This page has space for you to record information about your destination. There is space for the capital, language, time difference, currency, and conversion rate. Then there is space for you to record the top places to visit. You can print out as many copies of this page as you need.

As you can see, this travel planner printable is pretty comprehensive. If you like to plan trips in detail or simply want to be organized and have everything in one place, then this planner is for you. It will make trip planning a fun process and help ensure that you have a great trip. This planner will work great for personal travel or business travel .

Download the Travel Planner Printable

You can purchase this travel planner printable for $12.00 and start planning your next adventure today. Click the button below to buy it. Once you purchase, you can download the planner to your computer and use it repeatedly for all of your future trips and vacations. The planner is a digital product, and no physical product will be sent. The travel planner printable is formatted to print on 8.5 x 11-inch paper. It is a 26 page PDF file.

Purchase the Travel Planner Printable for $12.00!

You can use any or all of the pages in the travel planner printable. Some of the pages may not be applicable to your trip, while others may require that you print multiple copies of a certain page.

There is another vacation planner and journal here that you might like as well. This one focuses more on the journal pages as well as your travel details.

Please note these printables are for  personal use only . You do not have permission to sell them for profit or claim them as your own design.

If you like this post, pin it :

Cleaning Planner

12 Ways to Keep Kids Entertained on a Road Trip

Student Planner Printable {Downloadable PDF}

Reader interactions, leave a comment cancel reply.

Helpful comments include feedback on the recipe or changes you made.

Save my name, email, and website in this browser for the next time I comment.

Free Printables

• Baby Shower Games
• Outlines and Templates
• Cross Outlines
• Take the 30 Day Declutter Challenge
• Happy Birthday Banner Printable
• Blank Coupon Templates
• Thank You Cards to Color

• Scenic Drives
• Road Trip Planner

Road Trip Planning Made Easy

Create custom day trips, weekend getaways, and cross country adventures worldwide

Powerful features for planning your epic road trips (and the shorter adventures in between)

Unlimited stops.

Add unlimited stops and sub-stops. Combine your own stops with our pre-planned routes and recommended places of interest.

Smart Scheduling

By the minute, hour, or overnight, set preferences for each stop. Export your trip to your own Calendar.

Set Vehicle Type

Car, RV, camper trailer, truck, motorcycle, pulling a boat? Get a realistic estimate of driving time. Adjust travel speed by percentages for each unique situation.

Divide Trips Into Days

Divide your trips into manageable driving days based on your custom settings by time or distance. And of course you can customize each day differently.

Route Preferences

Configure route preferences such as avoiding highways or tolls for each day or any segment of your trip.

Use Any Device

Plan trips from your desktop computer, iPad, Android tablet, and mobile phone with the same easy-to-use interface. No app to download or software to install.

Automated To Do List guides you through the road trip planning process.

Manage Your Budget

Track expenditures before you go and along the way. See a summary of expenses for entrance fees, activities, restaurants, and lodging, etc.

Gas Calculator

See the estimated fuel cost for your vehicle type.

EV Charging

Find EV charging stations along your route. Get reminders to recharge. Use Charging Ranges to display icons on the map where your vehicle will require recharging.

Export Options

We support Google Earth (KML), Garmin Communicator, BaseCamp and MapSource (GPX), Co-Pilot Live (TRP), Microsoft Streets and Trips, TomTom itineraries (ITN), TomTom Places of Interest (OV2), Comma Separated Files (CSV), and Tab Separated Files (TSV).

Directions on paper come in handy. Print your road trip with turn-by-turn maps and full directions, divided into your day-by-day itinerary.

Is This Really Free?

Yes! It is free to use our Scenic Drive Itineraries and Road Trip Planner. Please consider purchasing your National Park or National Forest passes on myscenicdrives.com.

Why Do I Need An Account?

A free account is only required for the Road Trip Planner, enabling you to create, edit, and save your trips. Your account is secure. We never share your information.

Do I Need to Download An App or Install Software?

No app or software is needed. myscenicdrives.com works in any browser. Simply go to myscenicdrives.com

More Resources

Documentation, myscenicdrives.com, how it works.

Cherokee 16KHW Floorplan

Specifications Definitions

GVWR (Gross Vehicle Weight Rating) – is the maximum permissible weight of the unit when fully loaded. It includes all weights, inclusive of all fluids, cargo, optional equipment and accessories. For safety and product performance do NOT exceed the GVWR.

GCWR (Gross Combined Weight Rating) – is the maximum permissible loaded weight of your motor home and any towed trailer or towed vehicle. Actual GCWR of this vehicle may be limited by the sum of the GVWR and the installed hitch receiver maximum capacity rating; see hitch rating label for detail.

GAWR (Gross Axle Weight Rating) – is the maximum permissible weight, including cargo, fluids, optional equipment and accessories that can be safely supported by a combination of all axles.

UVW (Unloaded Vehicle Weight)* – is the typical weight of the unit as manufactured at the factory. It includes all weight at the unit’s axle(s) and tongue or pin and LP Gas. The UVW does not include cargo, fresh potable water, additional optional equipment or dealer installed accessories. *Estimated Average based on standard build optional equipment.

CCC (Cargo Carrying Capacity) ** – is the amount of weight available for fresh potable water, cargo, additional optional equipment and accessories. CCC is equal to GVWR minus UVW. Available CCC should accommodate fresh potable water (8.3 lbs per gallon). Before filling the fresh water tank, empty the black and gray tanks to provide for more cargo capacity. **Estimated Average based on standard build optional equipment.

Each Forest River RV is weighed at the manufacturing facility prior to shipping. A label identifying the unloaded vehicle weight of the actual unit and the cargo carrying capacity is applied to every Forest River RV prior to leaving our facilities.

The load capacity of your unit is designated by weight, not by volume, so you cannot necessarily use all available space when loading your unit.

Actual towing capacity is dependent upon your particular loading and towing circumstances, which includes the GVWR, GAWR and GCWR as well as adequate trailer brakes. Please refer to the Operator's Manual of your vehicle for further towing information.

Note: Specifications are subject to change without notice.

Limited Package

• 13.5K BTU Air Conditioner
• 20,000 BTU Furnace
• Premium Bedding and Comforter
• Night Shades
• LED Interior Lights
• 12 V, High Efficiency 7.1 Cubic Foot Refrigerator with Travel Lock
• Upgraded Stainless Range Hood with Light and Fan
• Flush mount Range with Cover
• Seamless Countertop
• Inside and Outside Speakers
• USB-C Charging Stations
• Bedside Inverter
• Shower Tub Surround
• Exclusive Solar Thermo Controlled Reflective Tinted Safety Glass Windows
• Blackout Glass, Safety Slam, Friction Hinge Entry
• Door with Window and Shade Prep
• Cherokee Exclusive Stable Step with Oversized Landing
• Full Length Power Awning
• Exterior LED Light Strip at Awning
• Cherokee Backup Camera System
• Detachable Power Cord
• External Scare Light
• Outside Mini-Kitchen (Where Available)
• Outdoor Shower with Hot and Cold Water
• 12 Volt Tank Heaters
• Wolf Pup Quick Jack
• Four Stabilizer Jacks
• Tire Pressure Indicators
• Ladder Prep
• Tongue and Groove Plywood Flooring
• Power Gear Frame Technology and Space Saver Rail Design
• Seamless Roof Membrane with Heat Reflectivity
• Adventure Package: Aggressive Off-road Tires, Diamond Plated Exterior & Lifted Frame

Advantage Package

• Juice Pack: 200W Roof Mounted Solar Panel, 30 Amp Solar Charger, Volt Meter & Battery Disconnect
• 14" Tires for improved towing in place of 13
• 26" Wide Door IPO 22" Door
• Aerodynamic Smooth Radius Front Profile
• High Impact Front Metal IPO Corrugated Metal
• Exterior 110V Recept
• Large Exterior Folding Assist Handle
• Monitor Panel for Tanks and Battery Levels
• Outside Storage Door
• TV Antenna and Hookups
• RV Grill Quick Connect
• Roadside Assistance

Camping Package

• 55 Amp Converter
• Tankless Water Heather
• Bathroom Fan
• Foot Flush Toilet
• High Flo Water Pump
• High Output Cooktop
• High Rise Faucet
• Large High Output Microwave
• Nitrogen Filled Tires
• One Piece, Walkable Decked Roof
• Oversized Dinette and Removable Table

Safety Package

• Carbon Monoxide Detector
• Emergency Exit Windows
• Fire Extinguisher
• GFI Protective Outlet
• LP Gas Detector
• Safety Glass Windows
• Smoke Detector