travel and expense management

• Toll Free - 8443165544 Monday - Friday
• Receipt Management
• Expense Management
• Mileage Tracking
• Corporate Card Reconciliation
• Direct Feed Integration
• Expense Report Management
• Expense Report Automation
• Purchase requests
• Simplified Approvals
• Custom Approvals
• Expense Auditing
• Reimbursement
• Expense Rules
• Collaboration
• Customization
• Solutions By Industry Consultants Solution to help consultants manage their expenses Education Educational institutions need not worry about their expenses Healthcare Healthcare manufacturers can manage expenses easily Manufacturing Manufacturing expenses are no longer a pain Non-profits Go on your mission and don't worry about expense reporting Marketing Market your offering and leave your expense reporting to us By Size Self-employed Be your own boss, we'll handle your expenses Small Business Grow your business, we'll handle your expense management Enterprise Major deals require your time, leave the expense management to us
• Partner With Us
• Resources Mobile Apps Access Zoho Expense on iOS, Android, iPadOS, MacOS, and WatchOS Integrations Make employees lives easier by integrating with several apps Webinars Learn about Zoho Expense from our experts Forums Post your queries, get answers, and find important updates FAQ Find answers to frequently asked questions here Help Docs Get comprehensive user guides for each module Business Guides Get insights into travel and expenses in the business world All Resources
• Mobile Apps
• Integrations

Travel and Expense Management Software for Growing Businesses!

What Zoho Expense brings to the table.

Purchase request, manage all the aspects of your expense reporting and business travel., travel management, expense reporting, travel and expense management the easy way., spend control, audit & compliance, zoho expense is extensible, enhance expense reporting experience for your employees., improving t&e management globally.

Sit back and relax while we take care of your expense reporting

All-encompassing mobile apps.

What is expense management software?

Expense management software helps businesses streamline spending—from employee expenses, reimbursement, and corporate travel to operational spend—by automating expense reporting , enforcing policies , and streamlining approvals .

Who should use an expense management software?

Expense management software are used by employees to record and submit expenses, finance teams to track expenses and reimburse employees , and travel teams to manage business travel . CFOs and CEOs can use them to get insights on their business spending, too.

Why do organizations need expense management software?

Without expense management software, your organization will find it difficult to manually manage receipts , expense reports , and travel expenses . Expense management software has a direct impact on optimizing business spend, while drastically cutting down time on manual data entry and management.

Why should businesses avoid using spreadsheets to manage expenses?

Managing expenses via spreadsheet becomes tedious as the size of the organization increases. Using spreadsheets to manage business travel and expenses is neither efficient nor safe. Accountants need to ensure that there are no formula errors, as it may lead to costly financial mistakes during monthly or yearly financial calculations—and it's also expensive in terms of manually managing policy violations and fraudulent claims.

Why should organizations automate the expense management process?

A manual expense reporting process is a pain for employees—as well as travel and finance teams—as it involves a lot of work to create reports, approve or rectify them, and manually check for duplicate and fraudulent claims. Automating your expense management process helps in reducing manual work and improving compliance and policy adherence.

How should one evaluate expense management software for their organization?

Before investing in expense management software, businesses need to have evaluation criteria in place . Some of the main reasons for implementing expense management software are to help save time, increase compliance , and simplify the reimbursement process . If you're unsure about gathering requirements by yourself, talk to a product expert , explain what you're looking for, and let them suggest the best plan that suits your business needs.

How to choose expense management software?

Here are some of the key points to consider before choosing expense management software:

No hidden costs

Active-user-based pricing is one of the most cost-effective methods of pricing, where you end up only paying for the users who are actually using the product.

Ease of use

Businesses need to keep track of countless activities, so managing expenses and travel requests should be streamlined, and the software should provide an overall user-friendly experience.

Data security

As expense management software deals with a lot of sensitive data—like employee bills, business spend details, corporate cards, and travel documents—it's important that the software is compliant with all security standards .

Scalability

Changing software and migrating data is exhausting. So when you decide to implement expense management software at your organization, it should be able to meet your requirements when your business expands . The software that you choose should also align with your growth strategy and help you scale your business.

A reliable support team should be available to help you resolve any issues or questions. You should also closely examine how easy it is to get in touch with the team via mobile or email.

What's the best expense management software?

We may be a little biased here, but Zoho Expense is used by businesses of all sizes in 150+ countries across the globe. For more than 7 years, Zoho Expense has been serving world-class software for businesses and delivering user-friendly experiences for their employees. Sign up for a free trial today and start your expense management journey with Zoho Expense.

• Expense Reporting Automation
• Direct Feeds
• Expense Report Approval
• Expense Policies
• Online Reimbursements via ACH
• Zoho Books Integration
• Zoho CRM Integration
• Zoho People Integration
• QuickBooks Integration
• Quick Links
• All Features
• Become a partner
• Expense Reporting Mobile Apps
• Free Expense Report Generator
• Free Expense Report Template
• GDPR and Zoho Finance
• Help Documentation
• Feedback Forum
• Essential Business Guides
• Expense Reporting for:
• Enterprises
• Small business
• Self-employed
• Non-profits
• Manufacturing
• Consultants
• Select Edition
• United States Global Australia Bahrain Canada Germany India Kenya Mexico Oman Saudi Arabia United Arab Emirates United Kingdom United States
• Available On

• Connect with us
• Call us (or) Send us an Email
• Toll Free - 8443165544
• Books Online Accounting Software
• Inventory Online Inventory Management
• Billing End-to-End Billing Solution
• Checkout Online Payments Software
• Invoice 100% Free Invoicing Solution
• Commerce Ecommerce Software
• Practice Practice Management Software

This field is mandatory.

Type the characters you see in the picture above

By clicking Submit , you agree to our Privacy Policy .

Here's what our customers are saying about us

Puma has been using Zoho Expense in Oceania for over 3 years and our users have found the web interface and the phone apps to be feature rich and always improving.The look and feel is modern and pleasing to the eye. Puma has recently expanded the usage of Zoho Expense to multiple new regions around the globe, and throughout, the Zoho team has been extremely supportive to the unique requirements of each region and helped to make the onboarding experience painless.

Mark Hawkins

Director, Operations PUMA SEA

We started using Zoho Expense across our whole IFFCO group for Travel and Expense Management as one of the key aspects to keep control on spends. It was a challenge to manage employee spend and expense reporting across our multiple office locations with disparate solutions. We found Zoho Expense as a very powerful and flexible tool which allows us to accommodate many different expense policies and compliances in respect to many different countries' regulations.

Jaroslaw Pietraszko

Director ERP & Digital Transformation, IFFCO Group

The Zoho Expense team has provided us with the best features—especially the receipt auto-scan, which eases our expense reporting journey with its mobile functionality. Our employees use Zoho Expense and its features extensively, particularly the mobile app. Above all, with the Zoho Analytics integration, we always get the insights we need with multiple dashboards to analyze our business spend. We’re one of those happy customers who are looking forward to seeing many new features and integrations within the application.

CHRO, Tata Play Fiber

Rated by the best

Middle East and Africa

Asia Pacific

• Try for free
• Concur Expense
• Company Bill Statements
• Bank Card Feeds
• Concur Detect
• Concur Benefits Assurance
• Concur Event Management
• Concur Request
• Concur Tax Assurance
• Intelligent Audit
• All products

Concur Travel

• Concur TripLink

Concur Invoice

• Payment providers
• Payment solutions
• Purchase Request
• Three-Way Match
• Consultative Intelligence
• Data Delivery Service
• Intelligence
• Concur Advanced Care
• Concur Essential Care
• Concur Select Care
• Concur User Assistant
• Managed Rate Administration
• User Support Desk
• Learn about integrations
• Invoice integrations
• Concur Compleat
• TMC solutions
• Traveler self-service
• TravPay Hotel
• Trip Approval
• Sustainable travel
• Business expansion
• Compliance and risk
• Control company costs
• Duty of care
• Employee experience
• Intelligent Spend Management
• Travel and expense
• Travel in China
• Energy & utilities
• Financial services
• Government contracting
• Legal/professional services
• Life sciences
• Manufacturing
• Non profits
• Oil, mine, and gas
• State & local governments
• Technology companies
• Enterprise finance leader
• Small business finance leader
• Travel manager
• Getting started
• Premium Assistant
• Service Assistant
• All solutions
• Intelligent spend management
• Travel and Expense
• REQUEST PRICING
• About SAP Concur
• CONTACT SALES
• Resource center
• Case studies
• Customer experience
• Mobile apps
• SAP Concur Community
• Expense demo
• Invoice demo

Concur Drupal Menu - Mobile

Concur Travel & Expense

Integrate T&E processes and get a unified view into travel bookings and spending data, all in one place.

Unlock business potential with intelligent travel and expense solutions

To combat inflation, rising costs, and other disruptions, businesses in all sizes need an intelligent T&E that integrates easily with existing systems and is flexible enough to meet diverse and changing business needs. Read the Forrester study commissioned by SAP Concur to learn about how T&E challenges have evolved and key benefits of having an intelligent T&E solution.

Read the Forrester study

See the business value of SAP Concur solutions

• Be more efficient in T&E management
• Increase productivity of finance and travel support staff
• Save through better implementation and compliance

Read the report 5 reasons why SAP Concur

SAP Concur solutions help us to increase efficiency and productivity. It makes our work process easier, simplifies tedious tasks, allows us to get things done faster, and now we can concentrate on other important work.”

Integrate SAP Concur products and create one T&E solution for your business

Concur Expense 

Integrating your expense data means that your company can manage spending anywhere, anytime. 

 Learn about Concur Expense 

Simplify the travel experience, increase compliance, and control your company’s costs — all in one place.

 Learn about Concur Travel

Automate AP to streamline processes, eliminate manual tasks, and increase visibility into spending.

 Learn more about Concur Invoice

Concur Detect by Oversight

Let AI and machine learning analyze expense reports, speed up auditing, and resolve noncompliance issues. 

 Learn more about Concur Detect

Contact us to learn more about SAP Concur solutions

To hear from an SAP Concur representative, please complete the form.

How can we help you?

Have you used a SAP Concur product at a previous employer? *

Fill in the fields below and a sales representative will contact you.

I agree that SAP Concur shares my personal data within all SAP Concur outlined in the SAP Concur Privacy Statement .

Required fields *

Thank you for contacting us about a better way to manage travel, expenses or invoices

We have received your request for information, and we will be in touch with you soon.

• SERVICE STATUS
• REQUEST A QUOTE
• VISIT SAP.COM
• Terms of Use

• English (UK)
• English (CA)
• Deutsch (DE)
• Deutsch (CH)

​​The 8 best travel & expense management software platforms in 2024

What is travel and expense management software.

Want to know more about automating your travel expense management? Check out our ebook!

The best travel and expense management solutions, 1. travelperk.

• Access to multiple user profiles for booking travel
• Centralized invoicing , so you can say goodbye to multiple invoices and even opt to let TravelPerk handle invoice collection for you 
• Company policy compliance when offering booking options
• Third-party integrations with popular tools like Expensify , Payhawk , and BambooHR
• Excellent 24/7 customer support with a target 15-second response time
• Advanced reporting and insights for a comprehensive overview of spending
• Quick VAT recovery solutions —find out how much you could be saving with TravelPerk’s VAT recovery calculator
• G2 rating : 4.6 / 5, based on 1,533 ratings
• Capterra rating : 4.8 / 5, based on 403 ratings

Start saving money on business travel for your company today!

2. spendesk.

• Unlimited virtual cards for frictionless subscription management and online payments
• Built-in budgets and spending rules to eliminate rogue spending 
• Automatic receipt capture with OCR technology
• Smoother month-end closing every month thanks to automated bookkeeping and streamlined processes
• Faster, smarter spending decisions
• G2 rating : 4.7 / 5, based on 399 reviews
• Capterra rating : 4.8 / 5, based on 215 ratings

3. BILL Spend & Expense

• Unlimited, customizable virtual cards for your business expenses
• In-depth reporting and insights to give you complete control over business expenses
• Travel reimbursement software to measure expense claims and mileage reimbursements against specific budgets for added spend visibility
• Rewards program based on your payoff schedule, with rewards on restaurants, hotels, subscriptions, and more
• G2 rating : 4.5 / 5, based on 1,258 ratings
• Capterra rating : 4.7 / 5, based on 412 ratings

• Accounting automation to eliminate tedious, time-consuming accounting tasks (when integrated with an accounting solution)
• Easy to set up spending approval and pre-paid cards with custom budgets
• AI-powered receipt matching that learns from previous receipt submissions
• Cards with your company branding for that extra personalized touch
• G2 rating: 4.8 / 5, based on 1,907 ratings
• Capterra rating: 4.9 / 5, based on 178 ratings

• Easily manage receipts and business travel details
• Save or submit digital expense reports through a centralized dashboard
• Ensure travel compliance with set business travel expense reimbursement policies
• Access credit card management software, which is useful for monitoring and processing company credit cards
• G2 rating : 4.6 / 5, based on 1,251 ratings
• Capterra rating : 4.5 / 5, based on 146 ratings

6. SAP Concur

• Reduce overall costs with control over your travel and expense management
• Improve your compliance and help mitigate risks
• Simple implementations with cloud solutions
• A scalability solution for growing businesses
• Mobile optimized for those looking for mobile app capabilities
• A larger inventory means TravelPerk offers deals from a wider variety of travel providers, including deals on flights, accommodation, and car hire.
• SAP Concur’s pricing can be difficult to estimate , and many features are optional additions. With TravelPerk, you pay when you travel —no unexpected fees or add-ons.
• TravelPerk’s platform is easy to implement and use, whereas SAP Concur users often report the tool being “ clunky and not easy to use ”.
• G2 rating : 4 / 5, based on 5,999 ratings
• Capterra rating : 4.3 / 5 stars, based on 2,013 reviews

Click below to compare both platforms’ features and benefits

7. zoho expense.

• Streamlined corporate travel with automated expense reporting for each trip
• Notifications to alert team members of updates and changes
• Real-time spend visibility for an up-to-date overview of any expense data
• Analytics that can highlight changes required for better travel and expense management
• High quality 24/7 customer support with a target response time of 15 seconds
• An industry-leading inventory that offers TravelPerk’s negotiated rates
• Key features like carbon offsetting and VAT recovery
• An easy-to-use interface and workflow
• G2 rating : 4.5 / 5, based on 1,127 ratings
• Capterra rating : 4.6 / 5, based on 971 ratings

8. Emburse Certify

• Workflows for efficient, reliable, and data-rich employee expense management
• Policy compliance with built-in policy controls
• Automate the accounts payable process and gain insights into business spend
• G2 rating : 4.5 / 5, based on 2,014 ratings
• Capterra rating : 4.7 / 5, based on 1,279 ratings

When is it the right time to find a travel and expense management solution?

• Identify where you could be saving on your travel budget
• Find better deals on travel and accommodation with negotiated rates
• Lower your overall travel spending
• Make life easier for your corporate travel manager(s)
• Enable employees to easily self-book travel within your organization’s company policy

What should you look out for in T&E software?

A user-friendly travel management platform, multiple user profiles, travel policy integration and compliance, a seamless reimbursement process, automated approval workflows and reporting, need an easier way to manage expenses for business travel, integrations with existing tools.

• Accounting software
• Travel management software
• Time-tracking tools
• Team management software
• Calendar software

Travel and expense management software for your business

Make business travel simpler. Forever.

• See our platform in action . Trusted by thousands of companies worldwide, TravelPerk makes business travel simpler to manage with more flexibility, full control of spending with easy reporting, and options to offset your carbon footprint.
• Find hundreds of resources on all things business travel, from tips on traveling more sustainably, to advice on setting up a business travel policy, and managing your expenses. Our latest e-books and blog posts have you covered.
• Never miss another update. Stay in touch with us on social for the latest product releases, upcoming events, and articles fresh off the press.

10 Most impactful travel technology companies in 2024

5 best corporate travel management apps

The 8 best business travel management companies in Europe

• Business Travel Management
• Offset Carbon Footprint
• Flexible travel
• Travelperk Sustainability Policy
• Corporate Travel Resources
• Corporate Travel Glossary
• For Travel Managers
• For Finance Teams
• For Travelers
• Thoughts from TravelPerk
• Careers Hiring
• User Reviews
• Integrations
• Privacy Center
• Help Center
• Privacy Policy
• Cookies Policy
• Modern Slavery Act | Statement
• Supplier Code of Conduct

Filter by Keywords

10 Best Travel & Expense Software to Use in 2024

Praburam Srinivasan

Growth Marketing Manager

June 2, 2024

Manual travel and expense reimbursement is tedious. You have to maintain spreadsheets, gather all travel expense receipts from employees, verify them, record the data, and approve the reimbursement. It also leaves room for errors.

Why go through this whole expense data hassle when you can automate this process with travel and expense management software?

Instead of maintaining a record of hundreds of physical receipts and large rows of employee expenses, you can simply scan the receipts to record expenses and automate the approval processes through defined workflows, making corporate travel management as easy as ever.

Let’s explore the top 10 travel and expense management software to support your business travel needs, their key features, and pricing.

What Should You Look for in Travel and Expense Software?

1. travelperk, 3. wegopro (formerly travelstop), 4. expensify, 7. emburse certify, 8. sap concur, 9. travelbank, 10. zoho expense.

A travel and expense software should simplify bookings, invoicing, and reimbursements. Here are some capabilities that enable a streamlined reimbursement process:

• Intuitive dashboard : An intuitive dashboard helps you easily monitor each employee’s travel expenses when they submit digital expense reports. Look for customizable views, app integrations, and real-time tracking
• Automation : The software should auto-fill transaction details from corporate cards and calculate expense reimbursements
• Digital receipts capturing : It should be able to extract data from digital receipts and fill in expense fields, eliminating the need for manual data entry
• Advanced analytics: Best expense management platforms offer in-depth reporting and analytics features to help businesses analyze and manage travel expenses
• Cost-effectiveness : The software should offer custom and reasonable pricing as per your business needs

The 10 Best Travel and Expense Software to Use in 2024

Here are the 10 best travel and expense software that can manage your end-to-end business travel needs—from travel booking to expense management, budget tracking, and receipt management.

TravelPerk is a platform that offers seamless travel and expense reporting management. It supports multiple use cases, such as group travel bookings for offsites, travel management, expense management, and centralized invoicing.

With its in-built travel tracker, HR managers can monitor employee trips in real time and check whether they are adhering to travel expense policies and compliances. 

TravelPerk best features

• Control your travel budget with real-time information from the interactive TravelPerk dashboard
• Add powerful integrations in one click to manage all your expenses from one place
• Modify your bookings anytime with Flexi Perk, a one-tap solution to book airline tickets and hotels at any rate and cancel them at any time 
• View real-time travel status with an interactive map
• Get top insights on travel carbon footprints for introducing sustainable traveling solutions

TravelPerk limitations

• It has limited travel booking options
• Needs potential UI improvements for travel bookings. For example, you cannot search for hotels directly and will have to scroll through the entire list

TravelPerk pricing

• Starter : Free
• Premium : $99/month+3% booking
• Pro : $299/month+3% booking
• Enterprise : Custom pricing

TravelPerk ratings and reviews

• G2 : 4.6/5 (1500+ reviews)
• Capterra : 4.8/5 (404 reviews)  

Fyle is an expense management solution that automates your expense and reimbursement process, which includes reconciling corporate card expenses and processing employee expense reimbursements. Connect it with your accounting software to track vendor, project, and department expenses.

You can integrate Fyle with NetSuite, Xero, Sage Intact, BambooHR, and QuickBooks. While it does not offer travel management features, it can be integrated with TravelPerk to analyze and report employee travel expenses.

Fyle best features

• Leverage conversational AI to collect digital expense reports and match them to the credit card transaction
• Automate expense form filling, report submissions, and sync expenses to your accounting software like Quickbooks, Sage, and Xero
• Get real-time actionable insights into your spending data through the powerful and advanced analytics dashboard

Fyle limitations

• Fyle’s limited expense categories make it difficult to accurately record all types of expenses 
• It has a steep learning curve

Fyle pricing

• Standard : $6.99 per month per user, billed annually
• Business : $11.99 per month per user, billed annually
• Enterprise :  Custom pricing

Fyle ratings and reviews

• G2 : 4.6/5 (1300+ reviews)
• Capterra : 4.5/5 (146 reviews)

WeGoPro is a travel booking and management plus expense tracking software. It has over 800 airlines and 600,000 hotels listed to make travel booking and control easier for businesses. 

With WeGoPro, you can track company-wide expenses on a single dashboard in real time. It also allows you to maintain a record of frequent travel policy and compliance violators.

WeGoPro best features

• Saves hours of manual paperwork and accelerates reimbursement with automated expense reporting 
• Manage multi-currency expenses with instant exchange rates to manage global business expenses without any delay
• Get data-driven insights through a consolidated view of your spending by either expense category or department in one single place
• Track real-time business traveler’s data and ensure safety and instant support through interactive maps

WeGoPro limitations

• It offers limited accommodation options as compared to other travel management platforms
• Higher prices per booking can impact travel budget, especially for small businesses

WeGoPro pricing

• Standard : $10/booking
• Premium : Contact for pricing
• Expenses : $5/month per user

WeGoPro ratings and reviews

• G2 : 4.4 /5 (12 reviews)
• Capterra : 4.3/ 5 (18 reviews)  

Expensify is an expense management app with unlimited receipt tracking management. Its SmartScan feature scans all receipts in one click and automatically uploads them on the dashboard. 

You can sync Expensify with business accounting, HR, and travel software to bring all data together, making financial audit processes easier.

Expensify best features

• Capture all receipts in one click with SmartScan to automatically import your expenses for rapid reimbursements  
• Earn up to 2% cashback on Expensify cards on transactions above $250,000
• Create expense rules to categorize recurring payments automatically

Expensify limitations

• Submitting separate expense reports for personal and business cards can be overwhelming for employees 
• Frequent glitches in the receipt scanning process require manual effort to submit expense bills

Expensify pricing

• Collect : $5/month per user, billed annually 
• Control : $9/month per user, billed annually 

Expensify ratings and reviews

• G2 : 4.5/5 (5100+ reviews)
• Capterra : 4.5/5 (1000+ reviews)

Navan is an expense management automation software that collects details of business spend from employee receipts and business card expenses. Businesses can limit card usage to avoid overspending by employees.

You can use Navan to reimburse out-of-pocket expenses of business travelers across 45 countries and 25 currencies. Moreover, Navan Rewards allows employees to earn rewards on their travel.

Navan best features

• Track employee travel spending with advanced expense reporting and analytics  
• Get real-time carbon emission data to keep track of your sustainable travel goals

Navan limitations

• Customer support team might take longer time than usual to answer your support tickets
• Lack of offline GPS support makes it difficult to record travel when employees are traveling to another country without an international SIM card

Navan pricing

• Growth : Free
• Professional : Custom pricing

Navan ratings and reviews

• G2 : 4.7/5 (7500+ reviews)
• Capterra : 4.6/5 (176 reviews)

Happay is a comprehensive platform for travel and expense management. It offers different expense management solutions for various use cases, such as a Self Booking Tool (SBT) to book travel tickets and hotels for business purposes, and Xpendite to track expenses from over six sources automatically.

Its smart audit solution helps managers identify and flag travel policy violations by employees. Happay’s intelligent analytics offer valuable insights into employee spending patterns, enabling greater control over the business spend.

Plus, its seamless integration with accounting systems makes it the ultimate solution for efficient financial management.

Happay best features

• Achieve 100% accurate expense reporting from 6+ sources with Happay Xpendite
• Detect duplicate receipts and policy violations using SmartAudit to ensure compliance
• Manage your travel and expenses from anywhere with the Happay mobile app with all the web features
• Get real-time travel and expense insights with DeepAnalyze  for making well-informed decisions 

Happay limitations

• Can be time-consuming and lead to erroneous reports  
• It can be difficult to manage expenses that involve multiple expense categories, projects, and currencies 

Happay pricing

• Custom pricing

Happay ratings and reviews

• G2 : 4.5/5 (305 reviews)
• Capterra : 4.6/5 (829 reviews)

Emburse is another popular expense management software for creating, submitting, and approving expenses. It also provides a travel and expense management system that streamlines travel planning, policy compliance, expense recording, and collection of visa and health information of travelers.

You can set pre-approvals for travel expenses for better cost control. It also eliminates manual tasks like submitting an expense report or a physical receipt.

Emburse Certify best features

• Schedule an automatic expense report creation with ReportExecutive to avoid the tedious job of manual reporting
• Catch violations and duplicates using Embrace Audit for a transparent, reimbursement and expense management process
• Eliminates cash flow bottlenecks by providing pre-approval on travel programs 
• Improve financial decision-making by analyzing expenses and spending patterns

Emburse Certify limitations

• Its complex UI makes it difficult for users to navigate through the app
• It offers limited integration features

Emburse Certify pricing

• Certify Now: $12/month per user 
• Professional: Custom pricing 

Embrace Certify ratings and reviews

• G2 : 4.5/5 (2035 reviews)
• Capterra :4.7/5 (1279 reviews) 

SAP Concur offers a bundled solution for expense, travel, and invoice management. It connects employees’ travel expenses and invoicing into a single system to offer greater visibility into transactions and ensure compliance.

SAP Concur’s best features

• Automate spend management system with Concur expense and process reimbursements faster
• Analyze data and insights from business expenses and invoice clearance timelines with comprehensive dashboards 
• Streamline business travel details by connecting trips, travelers, and itineraries all in one place with Concur Travel 
• Automate accounts payable processing to mitigate potential fraud and compliance risks

SAP Concur limitations

• Inability to show expense reports which are older than 90 days
• It has a high turnaround time for support tickets 

SAP Concur pricing

Sap concur ratings and reviews.

• G2 : 4.0/5 (6000+reviews)
• Capterra : 4.3/5 (2030 reviews)

TravelBank is another comprehensive solution for card management, expense tracking, and travel management. You can submit digital expense reports, automate approvals, optimize travel spending, reconcile corporate card transactions, and get better data visibility with TravelBank.

TravelBank best features

• Monitor the allocation and spending of funds to control business expenses
• Predict future expenses and plan travel budget accordingly 
• Integrate all virtual corporate travel cards and automatically sync the transaction into the TravelBank expense management platform 

TravelBank limitations

• It can be difficult to modify your bookings
• The scanning tool captures wrong information from receipt uploads sometimes

TravelBank pricing

• Travel : $25/month per user 
• Expense : $10/month per user
• Travel and Expense : Custom pricing

TravelBank ratings and reviews

• G2 : 4.5/5 (333 reviews)
• Capterra : 4.7/5 (226 reviews)

Zoho Expense is a travel and expense management tool for businesses to automate expense reporting and simplify business travel booking. It also autoscans credit and corporate card transactions with receipts for better reconciliation. You can also set per diem allowances for employees in different regions.

Zoho Expense’s best features

• Get a comprehensive view of your employees’ travel requests with instant analytics and intuitive dashboards 
• Automate mileage tracking without compromising on data security
• Enhance expense auditing and fraud control so you don’t have to review every transaction manually 
• Simplify business receipt tracking through advanced auto-scan in more than 14 languages

Zoho Expense’s limitations

• Minor discrepancies in the receipt recognition feature lead to ineffective expense reporting
• It has limited integrations 

Zoho Expense’s pricing

• Standard : $4/month per user, billed annually
• Premium : $6/month per user, billed annually
• Custom : Custom pricing

Zoho Expense’s ratings and reviews

• G2 : 4.5/5 (1100+ reviews)
• Capterra : 4.6/5 (900+ reviews)

Other Travel Management Tools

Travel and expense management software can help you track travel overspends and policy violations. However, to avoid overspending, you need strategic travel planning. Try ClickUp, an all-in-one platform to create smart travel plans.

With ClickUp, you can create detailed personal or business travel plans at low costs. It is an all-in-one travel tool for travel managers and individuals. Start with budget planning . For this, you don’t need an AI-powered accounting tool . Use ClickUp’s Docs to collaborate with the travel team, discuss budgets, and create itineraries.

With ClickUp for Finance , you and your finance team can track the organization’s financial goals and set a travel budget accordingly.

Next, you need itinerary templates to plan a smooth business trip. 

ClickUp offers several itinerary templates to suit your different travel needs. These templates help you plan more effectively and handle last-minute changes in the plan.

You can also simplify business or personal travel planning with ClickUp’s Travel Planner Template. The template helps you track flights and hotel bookings and share your travel plans with friends, family or colleagues.

Now that you’ve planned your trip and the budget, it’s time to create a schedule for your travel program with ClickUp’s Calendar View . You can plan all trip activities, including rest days and travel time.

Make Travel Planning and Management Easy with ClickUp

Choosing the right travel and expense management software is essential to ensure compliance, maintain cash flow, and process reimbursements quickly.

However, they often lack travel planning features and have expensive booking options. 

ClickUp is the best solution to bridge this gap. Combine your travel and expense management processes with ClickUp to simplify business travel planning and execution, which in turn results in better expense management.

Sign up on ClickUp for free to organize travel plans and track business travel costs effortlessly!

Questions? Comments? Visit our Help Center for support.

Receive the latest WriteClick Newsletter updates.

Thanks for subscribing to our blog!

Please enter a valid email

• Free training & 24-hour support
• Serious about security & privacy
• 99.99% uptime the last 12 months

When you use links on our website, we may earn a fee.

• Best Expense Management Software

The best expense management software helps small, mid-sized, and large businesses automate and monitor employee expenses. It uses optical character recognition (OCR) technology to capture receipt details and auto-populate report fields, reducing manual and tedious data entry. Spend limits help companies avoid surprises while policy rules flag or reject erroneous submissions. Automated approval workflows ensure employee or contractor reimbursements occur quickly.

We consulted with business leaders to learn how they use expense management apps and why they gravitate toward specific tools. Our research considered user reviews, features, and ease of use. We also looked at pricing and scalability, including integrations, travel and accounts payable (AP) modules, and global capabilities. Learn how top-rated expense management platforms compare.

Table of Contents

• Things To Consider When Looking
• How We Chose

Emburse Certify  »

Quick deployment

Supports custom categories and fields

14-day free trial

No pricing information for add-ons or upper-tier plans

Employee and vendor reimbursement are optional add-ons

Mobile apps can be buggy

Emburse Certify automates your expense reporting, enforces corporate policies, and can be set up in about 20 minutes. With over 40 built-in reports and accounting integrations, Emburse Certify is our top pick as the best overall expense management solution.

Employee features include GPS mileage tracking and Google Maps integration and the software automatically tracks details like distance, date, and duration. The patented receipt technology classifies expense fields from photos for up to 15 categories. For team members constantly on the go, the ReportExecutive feature will automatically create expense reports based on a preset schedule.

Emburse Certify stores receipts so your employees can upload them even when on a plane or away from Wi-Fi. The software also has features accountants will appreciate, like custom reports and advanced travel and entertainment analytics. Multi-level approval workflows enable companies to automatically accept small purchases but get one or more sign-offs from supervisors for larger expenses.

Upgrading to the Professional plan allows businesses to sync corporate and personal credit cards. It also supports more integrations, including connections with enterprise resource planning (ERP) and human management software (HMS).

Expensify  »

Built-in fraud detection tool

Get Expensify corporate cards with up to 2% cash back

Individual Smart Limits let companies cap cardholder spending

Fewer help resources in the new Expensify knowledge base

Must meet a minimum, undisclosed monthly card spend

Users rate New Expensify mobile apps less favorably than previous versions

Expensify offers company cards for your whole team with customizable spending limits. Any transactions with an Expensify card sync immediately to the app (no need to manually enter anything), and employees can use it anywhere that accepts Visa. Expensify approves accounts in seconds and within minutes you can set up your account.

Administrators can set cardholder limits on unreported, processing, or open expenses. Expensify automatically declines transactions if employees try to go over the limit. Upon approval, ACH reimbursements take four to five days. But Expensify also offers next-day reimbursement.

Expensify leverages artificial intelligence (AI) to verify transaction accuracy and detect duplicate receipts. Co-founder of BibleKeeper Kimberly Wall explains, “The automation process has saved us countless hours and reduced potential human errors.” For cash or other purchases, staff can scan a receipt, and the SmartScan tool will capture the merchant, amount, and date. Its optical character recognition (OCR) technology has a 98.6% accuracy rate.

Matt Little, the owner of Festoon House, says, “When it comes to managing your expenses, it's all about finding the right software to help you out. At Festoon House, Expensify was our perfect partner – they were efficient, dependable, and there for us whenever we needed them.”

TravelBank  »

A dedicated team of travel agents is available 24/7

Integrates with accounting and payroll programs

Premium analytics come with all subscriptions

No free trial

Travel and expense subscription requires a custom quote

TravelBank is an all-in-one booking and expense-tracking platform. It stands out for its round-the-clock travel concierge support via Slack, phone, chat, or email. Moreover, companies can access over 500,000 hotel properties and alternative lodging options.

For businesses arranging company-wide trips, TravelBank will negotiate hotel blocks and manage rooming lists. It’s possible to cancel reservations without agent intervention, and you can view unused flight credits in the cloud-based web application. TravelBank offers premium metrics with automated alerts, allowing administrators and department managers to receive hourly, daily, or weekly insights.

The software syncs with over 48,000 corporate and personal credit cards and banks. However, organizations can also sign up for a virtual U.S. Bank instant card. TravelBank recommends virtual cards for employees, event planners, contractors, and consultants.

Employees can snap photos of a receipt, upload an image, forward an email, or import credit card transactions. TravelBank lets managers approve or reject expenses and leave a comment so employees understand why a submission wasn’t cleared.

Zoho Expense  »

Direct deposit reimbursements

Project and customer-based expense allocation

Fewer reports and analytics than Emburse Certify

Most automation features require the Premium plan

Only Enterprise users can integrate with Oracle, Sap, and Netsuite

With a feature-rich Premium subscription priced at $5 per active user monthly with annual billing, Zoho Expense is our top pick as the most budget-friendly travel and expense management software. Competitors charge double or triple for top-tier plans or require additional modules for travel and reimbursements.

Employees can track mileage via GPS, scan receipts with smartphones, and receive cash advances. CEO of Perfect Locks, Priyanka Swamy, says, “The mobile app was a game changer for us. Our team can now submit expenses on the go.” Zoho Expense Premium manages travel requests and itineraries, including documents, policies, and travel allowances.

Companies can set up multi-level approvals for many situations, from project or destination-based to automatic approval or rejections. Swamy also explains, “Automated approval workflows are one of its best features. They allow us to process expenses faster and more accurately.” Zoho Expense Premium supports automated expense reports, settlement notifications, and reminders.

We like the included budget management and collaboration tools. Project or department leaders can hash out budgets or questionable expenses even when working remotely. Zoho Expense Premium offers a great deal of customization, as well. Personalizing forms, buttons, and modules or developing custom reports is possible.

Sap Concur  »

Robust integrations for many regions

Reimbursements supported in over 35 countries

Calculates exchange rates and value-added taxes (VAT)

May be overkill for smaller U.S.-based teams

Full capabilities require several Concur modules

No online pricing transparency

Sap Concur solutions provide near real-time data through receipt capture technology and use AI to scrutinize transactions, even if trips or employees are across the world. Consequently, Sap Concur is the most scalable expense management software for global expansion. It offers modules for expense, travel, and invoice management.

The integrated system handles exchange rates and VAT for international trips and allows companies to reimburse employees located in over 35 countries. Travelers can snap a photo of receipts, and Concur Expense automatically classifies the entries. Dr. Mollie Newton, founder of PetMeTwice and Doctor of Veterinary Medicine (DVM), says, “Whether in a taxi or at a coffee shop, the team appreciates the ease of capturing receipt images and immediately recording expenses via mobile devices.”

Sap Concur integrates with accounting, payroll, and travel platforms. It supports region-specific tools, making it perfect for companies with international locations. According to Newton, “The system effortlessly integrates with the existing infrastructure, ensuring operations proceed seamlessly.”

All Sap Concur solutions come with Analytics Essentials. It includes standard dashboards with views of expense accruals and spending. Newton further explains, “Gaining insight into the company's expenditure trends is pivotal, aiding in the formulation of more astute financial approaches.”

Everlance  »

Has separate plans for companies and individuals

Unlimited free users and photo receipt captures

Can mix and match subscriptions

No credit card integration on the free version

Free users are limited to 30 automatic trip detections monthly

Can’t pay employees directly from Everlance for free

Everlance provides complimentary expense tools for individuals and businesses. Its expense and GPS-based trip-tracking features make Everlance the best free expense management software.

The IRS-compliant mileage logs, full route maps, and vehicle management capabilities work well for sales and field teams. We also liked that Everlance’s free version supports customizing tags and expense categories. Its mobile apps have more than 45,000 reviews on Apple and Google app stores, with an average score of 4.6 out of 5 stars. Developers regularly respond to reviews and offer personal assistance.

iOS users on a paid plan can use the instant deduction finder, which scans credit card transactions and asks if they are business or personal expenses. Since Everlance lets companies mix and match plans, leaders can select paid versions for heavy travelers versus occasional users. The seven-day free trial of Everlance Premium is a good starting point.

The Everlance Tax Center is a neat feature. It centralizes business expenses, total mileage, and work-classified mileage. Users can categorize unclassified trips and export totals from the Tax Center to their tax prep program.

Airbase modules can replace several business tools

Higher than average ratings for usability

It offers custom onboarding and implementation plans

Not ideal for companies with less than 100 employees

Doesn’t disclose pricing online

Deploying the full platform can take 30 to 90 days

Airbase earns higher than average ratings for usability, with customers saying the software is intuitive, fast, and powerful. Best of all, it requires little to no employee training.

It offers expense management, accounts payable (AP) automation, corporate cards, and guided procurement. Companies can choose one or more to deploy. The modules can replace bill payments, expense reimbursement, and procurement systems. Along with custom quotes, Airbase works with you to develop a tailored implementation and guided onboarding plan.

Employees photograph receipts on their smartphones and can instantly submit them for reimbursement or save them in their inbox until later. Administrators can automate approval workflows to align with company policies. Airbase will block or flag any out-of-policy requests.

The spend management system sends payments directly to employees’ bank accounts. In addition, it tracks all transactions, approvals, and rejections, so your business always has a complete, accurate audit trail.

The Bottom Line

Expense management apps simplify employee expense reporting while automating approval workflows. With a 20-minute setup time and over 40 built-in reports, Emburse Certify is the best overall expense management software. Administrators can create custom categories and enforce policies automatically.

However, our biggest takeaway is that free and affordable solutions exist for startups and small businesses as well. Zoho Expense offers an inexpensive premium plan with all the bells and whistles, whereas Everlance focuses on IRS-compliant mileage logs and vehicle management.

Things To Consider When Looking for Expense Management Software

• Compatibility with internal and external apps: Being able to pull expense data into your accounting software is essential. It lets business owners use this information for reporting purposes and taxes. Most expense management tools integrate with QuickBooks and Xero. This connection is the easiest, as data sharing happens automatically. Others allow you to export a file format that many accounting programs support but require manual intervention.   Companies that reimburse expenses via employee paychecks will appreciate payroll software integrations. These reduce manual data errors by transferring employee expense totals directly from the expense management app to the payroll software. For businesses with sales and travelers, T&E integrations are beneficial as well. These include Uber, Lyft, various hotel and airline chains, and restaurants. When an employee uses these services, the receipt is automatically uploaded to the expense app and registered. No need to scan a receipt. It saves time and reduces errors.

User-friendly interface: There isn’t a single sales rep who wants to fiddle with entering receipts after an extended trip. They want to follow up and close the deal. Expense apps that are buggy or hard to use frustrate employees, resulting in errors or uncompleted expense reports. As a result, your admin team must call or email them to sort it out. It turns into a source of contention all around.

Although businesses should expect a slight learning curve with some expense management tools, especially on the administration side, end users should be able to use the software with minimal training. Any friction and your company will struggle to get people onboarded and behind the program. Instead of finalizing deals, your sales reps squint at their smartphones. Always review user reviews on the mobile app stores and request trials of the mobile apps before signing a contract. Designate members of your staff to test the software features, including receipt scanning, expense reporting, mileage tracking, and submitting for approval.

Customization options: Many expense management platforms allow businesses to customize various elements. However, some tools limit these capabilities to paid subscriptions or higher-tier packages. Customization lets you configure the software to fit your company’s processes, expenses, and industry. Options often include custom approval workflows, expense tags, categories, policies, automations, and reports. Look carefully at plans or speak to the vendor representative about approval workflows and policies. 

Some plans allow multi-tier approvals, whereas others are more basic. Suppose your business has a complex approval process or has different workflows depending on the expense amount, type, or employee role. In that case, you may want an expense management program that offers that level of customization. In addition, platforms may offer personalization capabilities for forms and buttons. This lets organizations brand or white-label assets to improve employee loyalty and keep everyone on the same page.

Automation capabilities: This feature is critical to expense management software. At a minimum, an expense management tool should have receipt capture, where an employee scans or emails a receipt, and the software saves it to the cloud. However, the best expense management solutions auto-categorize the receipt, auto-generate expense reports, and auto-populate fields. The software can automatically flag expense reports for errors and ask employees to review the highlighted issue.

Regarding approvals, expense apps can automatically approve small dollar reports while requiring multi-level approval for larger ones. Likewise, it will scan for duplicates and send reminders when expense reports are due. The bottom line is that the more functions your business automates, the more time your employees save, and fewer errors are made. This means your sales team is focused on selling, and your finance team handles mission-critical tasks. Neither are wasting time on data entry or playing phone tag with each other.

Automation capabilities: This feature is critical to expense management software. At a minimum, an expense management tool should have receipt capture, where an employee scans or emails a receipt, and the software saves it to the cloud. However, the best expense management solutions auto-categorize the receipt, auto-generate expense reports, and auto-populate fields. The software can automatically flag expense reports for errors and ask employees to review the highlighted issue. 

Scalability for future growth: Several expense management solutions offer modules for procurement, AP, travel, invoicing, and more. Businesses can use the expense management tool as a standalone product and add capabilities as their company expands. In addition to the modules, the expense subscription may have tiers with pricier options, including more customization and global capabilities. Essentially, these systems can eliminate several other programs you may be using, consolidating your technology stack into a single vendor.   It also increases the overall functionality of your expense management program. For instance, expense management apps may have travel add-ons. With these, the expense tool turns into a travel and booking app. You can set up hotels, flights, and rentals from one spot. Employees can view itineraries.

Additionally, companies can handle vendor or independent contractor payments or view granular insights with data analytics. Most of these high-level systems support enterprises with hundreds and thousands of employees. The tools work internationally, meaning you can reimburse staff who live in foreign countries and track international travel and taxes.

How We Chose the Best Expense Management Software

At U.S. News 360 Reviews, our writers and editors spoke with several business users, including founders and CEOs, to create this rating of the best expense management software. We asked why they chose (and continue to use) certain expense apps. Then, we researched expense management solutions, considering price, automation features, integrations, and ease of use. We also factored personal experience and user ratings to narrow our selection.

WHY SHOULD YOU TRUST US?

Jessica Elliott, the author of this article, has over a decade of experience researching and reviewing business software. She has used several expense management tools as a contractor and employee to submit travel, mileage, and dining receipts. Some businesses also use their spend management software to pay independent contractors, so Jessica has been onboarded onto several systems. As a business owner, she understands the need for transparency in finances. At the same time, Jessica believes programs should be user-friendly for employees.

Expense management software ranges from free to $33 or more per user monthly with annual billing. Many platforms allow a certain number of administrators then charge a fee per active user. An active user is typically an employee who completes an end-user expense-related activity on the software or mobile app, such as scanning a receipt or creating an expense report.

However, several spend management tools offer additional modules, allowing companies to customize their software program and add capabilities as they grow. Programs for AP automation, invoicing, and procurement can increase the monthly costs.

Top-rated expense management platforms integrate with accounting and payroll software. Nearly all the systems we reviewed connect to QuickBooks and Xero. Most also work with various travel, restaurant, and entertainment companies. Integrations with airlines, transportation services, and hospitality organizations allow employees to order an Uber or buy dinner, and the receipt automatically syncs to the expense management software.

The best expense management services provide robust knowledge bases for administrators and end users. These often include videos, tutorials, and FAQs. Some offer guided onboarding sessions or tailored implementation programs.

The most common tool is receipt scanning. Users snap a photo on their cell phone, and the expense management mobile app auto-categorizes it and can pull details from the receipt. Other standard features include custom approval workflows and policies, mileage tracking, and duplicate expense detection. Most allow for user management or profiles and support bespoke categories or tags.

Establishing clear policies and using your expense management program to enforce them can prevent fraud and misunderstandings. Moreover, spend limits can reduce surprisingly high expense reports. Also, remember to find tools that are simple for employees to use. Look for software that automates expense reporting and auto-categorizes receipts.

About Our Team

Jessica Elliott

Contributor

Lauren Swift

U.S. News 360 Reviews takes an unbiased approach to our recommendations. When you use our links to buy products, we may earn a commission but that in no way affects our editorial independence.

• Accounts Payable Software
• Accounts Receivable Software
• Travel & Expense Management
• Payment Automation
• Cash Flow Management
• Account Payable
• Account Receivable
• Travel & Expense
• Finance News
• Press Release
• Get Started

The Complete Guide to Travel and Expense Management (T&E) 

Managing travel and expenses for your company can be a complex task, requiring careful attention to detail and adherence to company policies. As your business grows, so does the need for effective travel and expense management. From ensuring compliance with policy guidelines to optimizing costs, there are many factors to consider to make the process smoother for everyone involved.

In this blog post, we will explore the fundamentals of travel and expense management, offering insights into best practices that can help streamline the process. Whether you’re a small business with a handful of travelers or a large corporation with a global workforce, understanding the basics of travel and expense management is essential for maintaining control over your travel costs and ensuring compliance with your company’s policies.

What is Travel and Expense Management?

Travel and Expense Management (T&E) is the process of overseeing and controlling an organization’s spending on business-related travel and expenses. It involves documenting, processing, and monitoring the expenses to ensure they are in line with company policies and tax regulations. 

T&E management includes various tasks such as booking travel arrangements, managing expenses, and ensuring compliance with corporate policies and legal requirements. The goal of travel and expense management is to optimize spending, improve efficiency, and maintain transparency in business expenses. 

Key components of travel and expense management include:

• Approving travel requests
• Booking travel arrangements (such as flights and hotels)
• Managing corporate credit cards
• Submitting and approving expense claims
• Handling reimbursement
• Auditing expenses for compliance
• Guiding travel policies to employees

T&E management helps organizations save money, time, and resources by providing visibility into spending patterns and ensuring that employees only spend money on necessary expenses during business trips. It plays a crucial role in maintaining accurate financial records and ensuring compliance with tax regulations .

What is the Travel & Expense Policy?

A travel and expense policy is a set of guidelines and rules established by a company to regulate how employees spend company funds on business trips and related expenses. 

These policies typically cover various aspects of travel and expenses, including:

• How and where to book travel
• Criteria for approving or rejecting travel itineraries
• Expense reimbursement process
• Guidelines for flights, trains, and class accommodations
• Approved hotels and allowable incidental expenses
• Ground transportation guidelines
• Meal allowances

T&E policies are designed to ensure that employees understand the company’s expectations regarding travel and expenses and to provide clarity and consistency in how these expenses are managed and reimbursed. They help companies control costs, ensure compliance with regulations, and provide employees with clear guidelines for managing expenses while traveling for business.

Why is Travel and Expense Management Important?

Travel and expense management is essential for controlling costs, ensuring compliance, optimizing processes, and enhancing employee satisfaction. Implementing an effective travel and expense management process can lead to significant cost savings and operational efficiencies for businesses of all sizes. Let’s take a look at the importance of T&E management:

• Cost Control: Effective management of travel and expenses helps control costs by ensuring that expenditures are in line with budgets and company policies. It allows businesses to identify areas of overspending and implement measures to reduce unnecessary expenses.
• Compliance: Compliance with company policies and regulatory requirements is crucial. A proper travel and expense management process helps ensure that expenses are incurred for legitimate business purposes and comply with tax regulations , reducing the risk of audits and penalties.
• Visibility and Reporting: A centralized process provides visibility into travel and expense data, allowing businesses to track spending, analyze trends, and generate reports. This visibility helps in making informed decisions and optimizing travel budgets.
• Streamlined Processes: Managing travel and expenses manually can be time-consuming and prone to errors. An automated system streamlines processes, reducing administrative burden, and improving efficiency.
• Policy Enforcement: A robust travel and expense management system helps enforce company policies related to travel and expenses. It ensures that employees adhere to guidelines regarding travel bookings, expense submissions, and reimbursement , promoting accountability and compliance.
• Employee Satisfaction: A well-managed travel and expense process can enhance employee satisfaction by providing a smooth and timely reimbursement process. It also ensures that employees are aware of the company’s travel policies and procedures, reducing confusion and frustration.

What are the Stages of Travel and Expense Management?

Here is a breakdown of the eight different stages of travel and expense management:  

1. Developing an Expense Policy

Develop a comprehensive expense policy that covers all aspects of travel and expense management. Specify allowable expenses, limits, and procedures for requesting funds, making authorized transactions, submitting expense reports, and receiving reimbursements. Include clear guidelines for travel-related expenses to ensure consistency and compliance.

2. Streamlining Pre-Travel Processes

Use travel and expense management automation platforms to simplify the pre-travel process. These platforms enable employees to submit travel requests, which are then routed to managers for approval. Managers can quickly review and approve requests, and employees can book their travel directly through the platform, ensuring all bookings are recorded and tracked efficiently.

3. Managing Expense Incurrence

During business trips, employees will incur various expenses, such as meals, transportation, and accommodation. Companies can provide employees with cash advances, and corporate credit cards, or require them to pay out of pocket and submit expense reports for reimbursement. Clear communication and guidelines are essential to ensure employees understand the process and comply with company policies.

4. Efficient Receipt Handling

Managing receipts is a crucial aspect of expense management. Traditionally, employees would need to keep track of paper receipts and submit them along with their expense reports. However, digital solutions offer a more convenient option. Employees can use mobile apps to capture and upload receipts, which are then stored securely in the cloud. Some platforms even offer OCR capabilities, automatically extracting relevant information from receipts and eliminating manual data entry.

5. Standardizing Expense Reporting

Standardize the expense reporting process to ensure consistency and accuracy. Provide employees with easy-to-use tools, such as mobile apps or web-based forms, to submit their expense reports. Include prompts for required information, such as date, amount, and purpose of the expense, to streamline the reporting process and minimize errors.

6. Implementing an Approval Process

Implement a clear and efficient approval process for expense claims. Use expense management software to automate the workflow, allowing managers to review and approve claims quickly. Ensure that all claims are reviewed for compliance with company policies before approval to prevent unauthorized expenses.

7. Ensuring Prompt Reimbursement

Prompt reimbursement of expenses is essential to maintain employee satisfaction. Once expense claims are approved, ensure that reimbursements are processed promptly. Consider using direct deposit or other electronic payment methods to expedite the reimbursement process and reduce administrative burden.

8. Conducting Compliance Audits

Regularly audit expense reports to ensure compliance with company policies and regulations. Look for any anomalies or discrepancies that may indicate fraudulent activity. Conducting regular audits helps maintain the integrity of the expense management process and identifies areas for improvement.

What are the Challenges of Travel and Expense Management?

Managing travel and expenses poses several challenges for organizations, ranging from tracking and controlling costs to ensuring policy compliance. These challenges can impact financial health, employee satisfaction, and operational efficiency. Understanding these challenges is crucial for implementing effective solutions. Here are some common challenges of travel and expense management:

1. Trouble with Policy Compliance

A common challenge in managing travel and expenses is the lack of enforcement of policies. This often occurs due to unclear policies. When policies are ambiguous, employees may spend without regard to guidelines, leading to uncontrolled expenses and budget strain.

As businesses grow, ensuring compliance becomes more challenging. Unauthorized bookings and other policy breaches can occur due to various reasons, such as lack of awareness or attempts at internal fraud.

2. Lack of Data Management

Even with enforced expense reporting within your travel and expense management policy, there’s always a risk of misplacing receipts and losing travel documents. Ensuring comprehensive tracking of every expense can be challenging, especially when employees have to hold onto receipts until they return home to submit them.

3. Limited Visibility into Spends

One of the significant challenges in travel expense management is the lack of visibility into spending. This often occurs due to ineffective tracking of employee expenditures. Without clear visibility, it becomes challenging to control costs effectively. 

While some savings might be possible, a comprehensive understanding of spending or potential savings opportunities remains unclear. Delayed submission of expense reports further complicates the situation, as neither managers nor travelers can accurately assess whether expenses align with budgetary constraints.

4. Unclear Expense Policies

Corporate travel and expense management involve many considerations, making it easy to overlook aspects when creating your expense policy. This can create confusion and ambiguity, leading to a lack of clarity for employees.

5. Complicated Expense Workflows

Managing business travel expenses often involves navigating complex workflows. Obtaining approvals from multiple stakeholders can be time-consuming, especially when quick payments are needed. Additionally, the process of filing expense reports after a trip can involve many complex steps.

6. Labor-Intensive Manual Processes and Paperwork

Many businesses use manual processes, such as spreadsheets, to track their expenses. While this may seem efficient initially, it becomes difficult to manage as the business grows. Manually inputting data into spreadsheets is time-consuming and prone to errors.

Without automation, your team will spend a lot of time on manual data entry and paperwork. It includes collecting and storing receipts, as well as entering each transaction from business trips into spreadsheets. These tasks can decrease productivity and lead to inefficiencies.

7. Expense Fraud

Expense fraud can pose a significant threat to your company’s finances, as employees may misuse company funds by submitting false expenses or using them for personal trips. To prevent such fraud, organizations must implement measures to detect and prevent fraudulent activities.

Expense fraud can take various forms, including internal fraud where employees intentionally make unauthorized transactions, or external fraud where criminals steal company funds. Not enforcing travel and expense policies or carefully controlling spending can lead to multiple fraud attempts, some of which may go unnoticed.

8. Difficulty Managing Multi-Currency Expenses

Business travel can involve transactions in different currencies, which can be complex. Managing expenses in foreign currencies requires decisions on when to convert rates, such as at the time of purchase or reimbursement.

9. Challenges with Filing Expense Reports

Filing expense reports manually can be time-consuming and tedious. Employees often find it challenging to keep track of receipts and complete the paperwork accurately and promptly. This manual process can lead to delays in reimbursement and create a frustrating experience for employees.

10. Dealing with Reimbursements

Managing reimbursements for employee travel expenses can be challenging. Without an efficient system in place, employees may experience delays in receiving their reimbursement checks, leading to frustration and dissatisfaction. Delayed reimbursements can also impact employee morale and may create financial burdens for employees who rely on timely reimbursements.

Best Practices for Travel and Expense Management

Effective travel and expense management is crucial for organizations to control costs, ensure policy compliance, and streamline processes. Here are some best practices to improve your travel and expense management:

1. Enhance Spend Visibility

Utilizing automated travel expense software and mobile tracking apps allows companies to gain real-time insights into their spending. These tools provide detailed reports on expenses, highlighting areas where costs can be optimized. By having a 360-degree view of expenses, businesses can make informed decisions, identify trends, and ensure compliance with policies. Additionally, these tools can help detect any unauthorized or non-compliant spending, allowing for prompt action to be taken. Overall, enhanced spending visibility leads to better financial management and cost control.

2. Prioritize Employee Experience

Improving the travel experience for employees can lead to higher compliance with travel policies. Offering self-booking tools and user-friendly interfaces can make the travel booking process more efficient and enjoyable for employees. This can result in higher employee satisfaction and increased productivity. By prioritizing employee experience, companies can create a positive work environment and improve overall employee morale.

3. Offer Convenient Payment Options

Providing corporate credit cards to employees for business expenses can streamline the payment process and eliminate the need for employees to use personal funds. It can reduce the administrative burden associated with expense reimbursement and ensure that employees are not out of pocket for business expenses. Alternatively, engaging a travel management company can simplify the payment process by consolidating all travel expenses into a single invoice, making it easier to track and manage expenses.

4. Embrace Paperless Processes 

Digitizing expense filing and reimbursement procedures can significantly reduce the time and effort required to process expenses. By eliminating paperwork, companies can streamline their expense management processes, reduce the risk of errors, and improve efficiency. Additionally, digital processes can provide greater transparency and visibility into expenses, making it easier for companies to track and monitor spending. Overall, embracing paperless processes can lead to cost savings and improved productivity.

5. Optimize Approval Workflows

Designing workflows that facilitate quick approval for essential expenses can expedite the expense approval process. By setting up auto-approval for certain spending categories, companies can reduce the time and effort required to process expenses. This can lead to faster reimbursement for employees and improved cash flow for the company. Additionally, optimizing approval workflows can help prevent delays and bottlenecks in the approval process, ensuring that expenses are approved on time.

6. Utilize Travel Expense Policy Templates

Using pre-designed policy templates simplifies the creation of travel expense policies. These templates are often customizable, allowing companies to tailor them to their specific needs and requirements. By using templates, companies can save time and effort in developing policies from scratch. Additionally, templates ensure that policies are comprehensive and cover all necessary aspects of travel expenses. This helps to reduce the risk of misunderstandings and ensures that employees are aware of and comply with the company’s policies.

7. Implement a Paperless Policy

Integrating the travel and expense policy into digital tools makes it easily accessible to employees. This eliminates the need for physical documents, reducing paper waste and simplifying document management. A paperless policy also allows for real-time updates and changes to the policy, ensuring that employees always have access to the most up-to-date information. Additionally, a digital policy can be easily distributed to employees, ensuring that everyone is aware of and understands the policy.

8. Regularly Update Your Policy

Keeping the travel and expense policy current reflects changes in business needs and employee behaviors. Regular updates ensure that the policy remains relevant and effective in managing expenses. This helps prevent misunderstandings and ensures that employees are aware of any changes to the policy. Regular updates also demonstrate a commitment to compliance and best practices in travel and expense management.

Closing Thoughts

Implementing best practices for travel and expense management is essential for organizations to achieve greater efficiency, compliance, and cost control. By enhancing spend visibility, prioritizing employee experience, offering convenient payment options, embracing paperless processes, and optimizing approval workflows, businesses can streamline their travel and expense processes and drive better outcomes.

At Peakflo, we understand the importance of effective travel and expense management. Our Travel and Expense solution is designed to simplify and streamline the entire process. With Peakflo’s intuitive software, organizations can automate expense tracking, simplify reimbursement processes, and gain real-time insights into spending patterns. By leveraging our solution, businesses can optimize their travel and expense management, reduce administrative burden, and ensure compliance with policies, ultimately driving greater efficiency and cost savings.

Understanding Expense Claim: The Ultimate Guide

The ultimate guide to business travel process, what is per diem expense & how is per diem rate calculated, latest post, tesco accounting scandal: overstating profits by £326 million, barclays capital lost millions due to an excel error, ditching legacy systems: the key to a sustainable finance landscape, split payment: streamlining transactions for marketplaces, future-proofing b2b payments: the payment automation handbook.

• Accounts Payable
• Accounts Receivable
• Travel and Expense Management
• B2B Payment Software
• Invoice Management
• Procurement Software
• Product Tour
• Saving Calculator

© 2023 by Peakflo. All rights reserved.

Automated page speed optimizations for fast site performance

EMBURSE CERTIFY

Discover a better way to manage expenses.

Effortlessly intuitive travel and expense management.

About Emburise Certify

Empower employees with a suite of fully-integrated spend management software..

Every dollar tells a story. When you can see the full story of your spend, you know where your business stands and where it can go.

Create, submit, and approve expenses automatically and easily from your phone or desktop—and gain robust reporting and compliance controls.

Empower employees to become their own travel managers with a powerful online booking tool that keeps travel spend within policy.

Integrations

Integrates with your existing tools, oracle netsuite, quickbooks online, microsoft dynamics, quickbooks desktop, powerful software combined with best-in-class service.

With Certify, you also gain a level of personalized support that is the best in the industry. This helps you maximize user adoption and ROI.

Seamless implementations

A dedicated implementation expert analyzes your accounting needs to ensure you have the tools, integrations, and configurations to get the most out of Certify.

Effortless onboarding and training

Enjoy unlimited, no-cost, end-user and accountant training—with weekly training webinars, hundreds of how-to resources, and an engaging blended learning methodology.

Unsurpassed, always-on support

US-based support experts are available to every user by phone, email, or chat 24/5. A comprehensive support center offers in-depth learning resources.

Dedicated customer success partner

Your Customer Success Manager acts as your strategic business partner, guiding you through best practices in T&E policies, benchmarking, usage, and reporting.

Your data is secure with us

Our trusted, stable environment protects your data so you can focus on other important business needs.

General Data Protection Regulation

Control Scan PCI Compliance

Service Organization Control (SOC) Reports

Certified Data Centers

Symantec Extended Validation SSL

“ The Certify app has made expensing on-the-go life changing. Always being in and out of the office, it is so much easier to snap a photo and submit the expense for reimbursement ”

Manager at Enterprise Holdings

“ This software couldn't be easier to use. Everything is so intuitive. I recently made a mistake that I needed to have changed and I called customer care. I immediately was taken to a real person who was more than willing to help out. She fixed the problem immediately and set me on the correct track. ”

Marketing Specialist at CBC Companies

“ The Certify customer service team is unbelievable. They are always willing to help, and I can't remember the last time I had to wait longer than five minutes to hear back! ”

AP Supervisor at Zoll Medical

CERTIFY, AN EMBURSE SOLUTION

Part of the emburse ecosystem.

Certify is part of Emburse - giving you access to a diverse network of partners and products that give you greater control and visibility across all aspects of spend optimization.

Emburse can help you identify your current optimization stage for each of the six key areas of corporate spend:

• Expense management
• Travel management
• Invoice automation
• Insights and analytics
• Compliance and audit

Optimizing one, two, or all of your company spend categories will save your organization time and money.

Looking for a happier way to manage spend?

Schedule your personalized demo today.

• Travel management Toggle submenu Travel management solutions Egencia Overview Amex GBT Neo1 Amex GBT Neo Amex GBT Select Amex GBT Ovation Manage your corporate travel program Corporate travel policy Travel risk management Travel expense management Reporting Travel management consulting Industry Solutions Legal Transportation & Logistics

Egencia reviews

See how Egencia works

• Customer center Toggle submenu Travelers Help center Business traveler center Download the app Travel arrangers Help center Travel arranger center Training resources Travel managers Connect community Product updates Customer training
• Watch a demo
• Request a demo
• About Egencia

Travel Management Solutions, Compliance, Risk And Expense Management

Travel management made easy

All the up-to-the-date travel information you need at your fingertips to make travel management simpler — whether you’re booking, modifying a trip or approving employee travel.

How to build & run a travel management program

Managing the expenses, itineraries and travel of your travelers can sometimes feel overwhelming. Egencia’s best-in-class platforms makes staying on top of expenses, restrictions and policies easy for companies of all sizes and travel scenarios.

Policy compliance. No hand-holding required.

When your policy is built into your travel management solution, it’s easier for everybody. Travelers can choose from pre-approved options and approvers can sign off with a single click.

• Nearly 500,000 hotels and over 475 airlines give your travelers the options they want, making compliance easy.
• Proactive policy performance. Stay agile by monitoring and optimizing your travel management policy with up-to-date reporting and analytics.
• Travel policy and traveler profile information are synchronized to stay compliant and create happier travelers.

Compliance solutions

84% of business leaders say that in-person interactions promote positive long-term relationships with customers.

Travel culture — your competitive advantage in a crowded field.

Risk management to the rescue

We know that your people are your greatest asset. That’s why we partner with leading security providers to help you keep them safe.

• Traveler Tracker lets you easily locate travelers and gives you news updates every 15 minutes.
• Incident awareness lets you inform travelers of events that may impact their travel.
• Geographic risk level indicators help you assess and limit travel to locations with unacceptable risks.

Risk management solutions

Embrace easier travel. Egencia delivers business travel management solutions to nearly 2 million travelers. Let us help you get them where they need to be.

Expense management that works like you do

Think of the time you could save with easier expense reporting. We have. That’s why our expense management works with your business, whether you’re using simple spreadsheets or a robust expense solution.

• Reporting made easy with a connected, automated approach to expenses.
• Egencia Open Sync links personal credit cards to expense systems for easy reimbursement reporting.
• Egencia Open Connect . Choose from more than 20 expense management providers to automatically send data and save time and money managing travel expenses from start to finish.

Expense management solutions

We’re entering a new era of business travel - and it requires a new way of thinking

Learn how to elevate a travel program that fosters employee connection and maximizes ROI

One-stop shop for profile management

Download your data at any time. Keep profiles up to date. With our digital travel platform, your profile information stays synchronised at all times.

• A simplified set-up that lets you send links for self-registration or quickly create multiple traveler profiles.
• HR oversight to track new or departing employees with integrated cost center management.
• Profiles synced across every device. Book whenever and wherever your travelers and travel managers are.

Profile management solutions

Recommended for you

Need better travel management solutions? We can help.

0800/5 34 34 24

United States

+1-800-872-1727

Or see our complete list of local country numbers

Chat Unavailable

Allow Functional Cookies to enable chat

Send us your comments, questions, or feedback.

• All Products
• Spend Management
• Customer Stories

Spend management software

Redefine spend management to bring out the best in your business.

Watch the replays

Explore spend management solutions from SAP

Optimize direct and indirect procurement, travel and expense, and external workforce and services spend for greater insight, control, and savings.

Sourcing and contracts

Procurement, invoice and payment, supplier management, external workforce and services, travel and expense, midsize and growing companies.

Optimize cost, manage risk, and ensure the savings you negotiate are realized with SAP strategic sourcing solutions.

• Aggregate and classify all company purchases
• Gain visibility to identify sources of savings
• Standardize source-to-contract processes
• Drive materials cost savings and optimization
• Increase speed and throughput across teams
• Reduce risk by finding better suppliers

Spend analytics

Turn data into action, from cutting costs to driving initiatives, with AI-powered analysis of all your spend data in a single source.

Choose either the standard or base edition of our solution to combine leading sourcing and negotiation technology with access to a global network of suppliers to simplify sourcing events.

Contract management

Speed up contract cycles and reduce administrative and legal costs when you rid yourself of paper and ink.

Category management

Digitalize and streamline category strategy development, execution, and monitoring to increase productivity, savings, and profits.

Source-to-contract suite

Create efficiencies, capture more savings, and improve supplier selection to minimize risks with a closed-loop digital process.

Strategic sourcing suite

Accelerate time to market, shorten source-to-contract cycle times, and reduce direct spend costs to increase revenue and profits.

Sourcing for Automotive and Industrial Manufacturing

Equip sourcing and commodity management teams in automotive and industrial manufacturing to create high-value sourcing agreements.

Supplier discovery

Drive bids for your business up and your costs down when you find new suppliers with this free buyer-supplier matching service.

Recreate the buying experience by connecting spend categories and boosting supplier collaboration to move faster and spend better.

• Tackle direct, indirect, and services spend
• Improve the experience with guided buying
• Achieve greater efficiency and cost control
• Remove barriers between buyers and suppliers
• Share data, get insights, and manage workflow
• Adapt automatically to market requirements

Procure to pay

Drive visibility and control across all spend-related processes and make sure your negotiated savings reach the bottom line.

Define, validate, and enrich catalog content with enterprise-grade content management tools and give employees a simple way to buy.

Procure to order

Automate your buying process from procure to order, integrated with your back-end system to let your ERP handle accounts payable.

Centralized procurement

Improve compliance and reduce costs with visibility across company-wide purchasing processes, without jumping in and out of multiple systems.

Automate your payables processes to help cut costs and risks and turn your invoices into strategic assets.

• View all invoices across all channels
• Digitalize invoice capture and approval
• Strengthen control of payables and cash
• Improve processing speed and accuracy
• Optimize working capital
• Collaborate with suppliers on discounts

Invoice management

Eliminate exceptions and enforce compliance to unlock value trapped inside your payables.

Centralized invoice processing

Use a common worklist and an automated workflow to see and manage all invoices in one place.

Manage lifecycle, performance, and risk all in one place to get the right products from the right suppliers at the right time.

• Drive spend to preferred suppliers
• Integrate supplier management with procurement
• Manage with a unified supplier record
• Scale risk management across your supply base

Supplier lifecycle and performance management

Manage suppliers based on specific parameters by using a single, up-to-date supplier record with information maintained by suppliers.

Supplier risk management

Help buyers make smarter decisions prior to purchase by making risk due diligence part of the procurement process.

Drive better business outcomes with a single platform to find, engage, and manage your global external workforce.

• Automate the entire end-to-end process of procuring external workers and services
• Gain visibility across your entire extended workforce and track their quality of work
• Build a stronger external workforce and talent ecosystem
• Leverage robust analytics and machine learning capabilities to engage and manage top talent
• Track and report on all external workers with master worker records
• Onboard, manage, and pay multiple resources for multiple assignments with one solution

Comprehensive external workforce management

Initiate, engage, manage, and offboard your global contingent workers and services providers with one cloud-based solution.

One master record for all global external workers

Manage and track your entire global external workforce efficiently with standardized worker records in one place.

Global SOW-based services provider management

Simplify how projects with external services providers are initiated, engaged, managed, and completed.

Centralized management of all workers

Onboard multiple external workers, assign to one or more job orders, and create a service entry sheet that integrates with your ERP.

Connect travel, expense, and invoice management for total visibility and greater control.

• Automate and speed up spend processes
• See spend in a unified view
• Submit and approve expenses anywhere
• Simplify business travel
• Connect vendor invoice processes
• Pay vendors on time

Expense management

Automate expense management and take control of spending, wherever it happens.

Travel management

Simplify travel management and let employees book business travel on their own, at the best rates, and within spending policies.

Automate AP management to be more efficient, increase profitability, and get more visibility into spending.

Solve specific spend management challenges without tackling your entire source-to-pay process with individual SAP solutions that grow with you.

• Achieve visibility and control of spending
• Find new supplier sources to reduce risk
• Simplify contract management and approval
• Guide users to buy from the right suppliers
• Eliminate invoicing exceptions
• Improve cash flow and optimize working capital

Centralize contract storage, boost compliance, and automate and accelerate the lifecycle of any type of contractual agreement.

Goods and services procurement

Control spending with prepackaged, preconfigured procurement solutions designed to be up and running in 12 weeks or less.

Supplier lifecycle management

Qualify and bring suppliers onboard quickly, rely on up-to-date information, and make sure users buy from preferred suppliers.

Make risk assessment and due diligence part of procurement to mitigate supply risk and potential supply chain disruption.

Services procurement

Manage services procurement and automate the service engagement lifecycle with a cloud solution that maximizes business value.

Meeting today's strategic priorities with our spend management solutions

Can procurement be made sustainable?

Yes, with SAP Ariba solutions that help you make smarter and safer decisions, buying goods and services that align with your sustainability goals.

What is total workforce management?

It’s what you achieve when you manage employees and contract labor seamlessly with SAP Fieldglass and SAP SuccessFactors solutions.

Explore our latest innovations

Contract rate data visibility in SAP Fieldglass

Simplify the negotiation and finalization of agreements with a new user interface displaying all rate-related data in a single view on the statement of work.

Generative AI-powered recommendations in SAP Ariba

Populate category management tools with recommended content from large language model (LLM) integration based on contextual and dynamic questions or tools.

• See procurement and external workforce innovations

• Questions? +1 (202) 335-3939
• Pricing & Comparison Chart

There were 1,164 press releases posted in the last 24 hours and 393,609 in the last 365 days.

Travel and Expense Management Software Market Sees Robust Growth Along with Business Travel

Travel and Expense Management Software Market Report

Travel and Expense Management Software Market expands as businesses seek solutions for efficient travel expense tracking.

Akash Anand SNS Insider | Strategy and Stats +1 415-230-0044 email us here Visit us on social media: Facebook X LinkedIn Instagram YouTube

You just read:

EIN Presswire's priority is source transparency. We do not allow opaque clients, and our editors try to be careful about weeding out false and misleading content. As a user, if you see something we have missed, please do bring it to our attention. Your help is welcome. EIN Presswire, Everyone's Internet News Presswire™, tries to define some of the boundaries that are reasonable in today's world. Please see our Editorial Guidelines for more information.

Reporting Issues for Some Travel and Reimbursement Expenses

• by Jim Hewlett
• June 07, 2024

Recently, the Supply Chain Management data team learned that some travel and expense transaction data from the period of January 2024 through the end of May 2024 did not transfer into Cognos . The issues that caused the missing data have been identified and resolved.

To ensure you are aware of any relevant missing travel and expense data, we recommend reviewing the following spreadsheets:

• Missing GLIDE data : Review this file to determine if any missing data applies to your organization.
• Missing Chart Data from Payment Requests : This spreadsheet includes Payment Requests for out-of-pocket expense reimbursements designated with the chart values of Program, GL Project, or Activity that didn't transfer to AggieExpense as designated, but as a default value. Please filter the spreadsheet by your Financial Department values, and process  Journal Voucher documents if needed. 

If you have any questions about either of the above files, please contact [email protected] .

More information is available on the  AggieExpense Cognos and GLIDE reporting page .

We understand how important accurate and complete data is in meeting your business needs and apologize for the inconvenience. We appreciate your continued support and patience.

Primary Category

Mechanic Insider

Six Must-Have Banking Apps for Effortless Money Management During International Travel

Posted: June 7, 2024 | Last updated: June 7, 2024

Navigating the financial aspects of international travel can often be as challenging as planning the trip itself. From managing multiple currencies to keeping track of expenses, staying on top of your finances is crucial to ensure a hassle-free journey. This is where technology comes to the rescue. In the digital age, many banking and finance apps have emerged, making money management while traveling more accessible and straightforward than ever before.

In this guide, “Essential Banking Apps for International Travel: Managing Finances on the Go,” we explore the top apps indispensable for any globe-trotter. These apps simplify currency exchange and tracking expenses and provide secure options for international money transfers and payments. Whether you’re a seasoned traveler or planning your first international trip, these apps will help you manage your finances efficiently so you can focus on enjoying your travel experiences without worrying about money matters.

Image Credit: Shutterstock / mundissima

Revolut is a must-have for any international traveler. It offers hassle-free currency exchange at real-time rates, often beating traditional banks. Its sleek app interface lets you easily track your expenses, set budgets, and get instant spending notifications. The app also provides international money transfers without hidden fees, perfect for sending or receiving money abroad. 

Insider’s Tip

Take advantage of Revolut’s built-in budgeting features to keep your travel spending in check.

Wise (formerly TransferWise)

Image Credit: Shutterstock / rarrarorro

Wise is renowned for its transparent fee structure and real exchange rates. It allows you to hold and convert money in multiple currencies, which is invaluable when hopping between countries. The app’s intuitive design makes managing your finances straightforward, even when you’re on the move. 

Use Wise to convert large sums of money before traveling – their rates are usually more favorable than what you’ll find overseas.

Image Credit: Shutterstock / Ralf Liebhold

A familiar name for many, PayPal offers a secure way to make and receive payments globally. It’s particularly useful for international online purchases or when you need a reliable backup payment option. While fees can be high for currency conversion, its widespread acceptance makes it a practical choice. 

Link your PayPal account to a travel credit card to accumulate rewards or miles on your transactions.

XE Currency Converter

Image Credit: Shutterstock / Postmodern Studio

While not a banking app per se, XE Currency Converter is essential for keeping track of exchange rates. It provides live exchange rates for almost every currency, helping you make informed decisions about when to exchange money. The app also features historical charts and rate alerts and is simple to use. 

Check rates on XE before making large purchases or exchanges to ensure you’re getting a good deal.

Charles Schwab Banking App

Image Credit: Shutterstock / Diego Thomazini

For U.S. travelers, the Charles Schwab Banking App is a game-changer. It offers a fee-free banking experience, including unlimited ATM fee rebates worldwide, which can save you significant money. The app also provides easy access to your account balances and transactions. 

Open a Charles Schwab High Yield Investor Checking Account before your trip to access these benefits and avoid ATM fees abroad.

Image Credit: Shutterstock / Ascannio

Monzo is rapidly gaining popularity among international travelers for its user-friendly interface and travel-friendly banking features. It’s especially favored for its fee-free spending abroad and real-time transaction notifications, which keep you updated on your expenditures as they happen. With Monzo, you can also withdraw money from ATMs internationally without extra charges up to a certain limit. The app’s ‘Pots’ feature allows you to segregate funds for different aspects of your trip, making budgeting more organized and straightforward. 

Utilize Monzo’s instant freeze feature if you misplace your card; this can be a lifesaver in preventing unauthorized access to your funds while you’re on the move.

The Bottom Line

Image Credit: Shutterstock / AnnaStills

Incorporating these apps into your travel toolkit can significantly streamline managing your finances abroad, giving you more time to enjoy your travels. Remember, while these apps offer convenience, always maintain awareness of digital security when accessing your financial information on the go.

The post Six Must-Have Banking Apps for Effortless Money Management During International Travel   first appeared on Mechanic Insider .

Featured Image Credit: Shutterstock / Zamrznuti tonovi.

For transparency, this content was partly developed with AI assistance and carefully curated by an experienced editor to be informative and ensure accuracy.

More for You

Republicans Tell Supreme Court to Rule Against Donald Trump

The Only Major Actors Still Alive From Gilligan's Island

The Blood Type Mosquitoes Like Best

10 most common PINs have been revealed – see if yours is on the list

'They're using anything as an excuse': Home insurance companies are canceling policies based on aerial images, advocacy group says — here's what you can do to protect yourself

Fact Check: Online Rumor Claims Reba McEntire Stormed Off 'The Voice' After Producers Kicked Her Off the Show. Here Are the Facts

Tasha Smith and Sidra Smith: All About the Twin Actresses

13 Cybertruck Wraps That Make Tesla’s Electric Truck Even More Polarizing

How to find hidden cameras in an Airbnb, according to a security expert

This State Has the Most Deer in America

A South Korean weapons company once seen as a dinosaur is now churning out howitzers twice as fast as its Western competitors

The Most Valuable Hot Wheels Cars on the Market

'Star Wars' Actress Amandla Stenberg's 'White People' Remark Sparks Fury

27 Things Millennial Parents Are Doing Differently Than The Way They Were Raised

‘You’ll end up with $1.5 million in the bank’: Kevin O’Leary says you should do this 1 thing with your 401(k) in order to 'succeed into retirement’

Lawrence: Trump didn’t understand D-Day’s ‘bravery and devotion to duty.’

Avoid Answering Calls from These Area Codes: Scam Phone Numbers Guide

I live in a tiny home mansion and fell in love with it — it's the only way I could afford to live in California

Overlooked 'nuclear spin' is more important for life than we thought - study

Diane Keaton Visits Ariana Madix and Katie Maloney's Something About Her — Where She Has a Sandwich Named After Her!

40 Facts About Elektrostal

Written by Lanette Mayes

Modified & Updated: 01 Jun 2024

Reviewed by Jessica Corbett

Elektrostal is a vibrant city located in the Moscow Oblast region of Russia. With a rich history, stunning architecture, and a thriving community, Elektrostal is a city that has much to offer. Whether you are a history buff, nature enthusiast, or simply curious about different cultures, Elektrostal is sure to captivate you.

This article will provide you with 40 fascinating facts about Elektrostal, giving you a better understanding of why this city is worth exploring. From its origins as an industrial hub to its modern-day charm, we will delve into the various aspects that make Elektrostal a unique and must-visit destination.

So, join us as we uncover the hidden treasures of Elektrostal and discover what makes this city a true gem in the heart of Russia.

Key Takeaways:

• Elektrostal, known as the “Motor City of Russia,” is a vibrant and growing city with a rich industrial history, offering diverse cultural experiences and a strong commitment to environmental sustainability.
• With its convenient location near Moscow, Elektrostal provides a picturesque landscape, vibrant nightlife, and a range of recreational activities, making it an ideal destination for residents and visitors alike.

Known as the “Motor City of Russia.”

Elektrostal, a city located in the Moscow Oblast region of Russia, earned the nickname “Motor City” due to its significant involvement in the automotive industry.

Home to the Elektrostal Metallurgical Plant.

Elektrostal is renowned for its metallurgical plant, which has been producing high-quality steel and alloys since its establishment in 1916.

Boasts a rich industrial heritage.

Elektrostal has a long history of industrial development, contributing to the growth and progress of the region.

Founded in 1916.

The city of Elektrostal was founded in 1916 as a result of the construction of the Elektrostal Metallurgical Plant.

Located approximately 50 kilometers east of Moscow.

Elektrostal is situated in close proximity to the Russian capital, making it easily accessible for both residents and visitors.

Known for its vibrant cultural scene.

Elektrostal is home to several cultural institutions, including museums, theaters, and art galleries that showcase the city’s rich artistic heritage.

A popular destination for nature lovers.

Surrounded by picturesque landscapes and forests, Elektrostal offers ample opportunities for outdoor activities such as hiking, camping, and birdwatching.

Hosts the annual Elektrostal City Day celebrations.

Every year, Elektrostal organizes festive events and activities to celebrate its founding, bringing together residents and visitors in a spirit of unity and joy.

Has a population of approximately 160,000 people.

Elektrostal is home to a diverse and vibrant community of around 160,000 residents, contributing to its dynamic atmosphere.

Boasts excellent education facilities.

The city is known for its well-established educational institutions, providing quality education to students of all ages.

A center for scientific research and innovation.

Elektrostal serves as an important hub for scientific research, particularly in the fields of metallurgy , materials science, and engineering.

Surrounded by picturesque lakes.

The city is blessed with numerous beautiful lakes , offering scenic views and recreational opportunities for locals and visitors alike.

Well-connected transportation system.

Elektrostal benefits from an efficient transportation network, including highways, railways, and public transportation options, ensuring convenient travel within and beyond the city.

Famous for its traditional Russian cuisine.

Food enthusiasts can indulge in authentic Russian dishes at numerous restaurants and cafes scattered throughout Elektrostal.

Home to notable architectural landmarks.

Elektrostal boasts impressive architecture, including the Church of the Transfiguration of the Lord and the Elektrostal Palace of Culture.

Offers a wide range of recreational facilities.

Residents and visitors can enjoy various recreational activities, such as sports complexes, swimming pools, and fitness centers, enhancing the overall quality of life.

Provides a high standard of healthcare.

Elektrostal is equipped with modern medical facilities, ensuring residents have access to quality healthcare services.

Home to the Elektrostal History Museum.

The Elektrostal History Museum showcases the city’s fascinating past through exhibitions and displays.

A hub for sports enthusiasts.

Elektrostal is passionate about sports, with numerous stadiums, arenas, and sports clubs offering opportunities for athletes and spectators.

Celebrates diverse cultural festivals.

Throughout the year, Elektrostal hosts a variety of cultural festivals, celebrating different ethnicities, traditions, and art forms.

Electric power played a significant role in its early development.

Elektrostal owes its name and initial growth to the establishment of electric power stations and the utilization of electricity in the industrial sector.

Boasts a thriving economy.

The city’s strong industrial base, coupled with its strategic location near Moscow, has contributed to Elektrostal’s prosperous economic status.

Houses the Elektrostal Drama Theater.

The Elektrostal Drama Theater is a cultural centerpiece, attracting theater enthusiasts from far and wide.

Popular destination for winter sports.

Elektrostal’s proximity to ski resorts and winter sport facilities makes it a favorite destination for skiing, snowboarding, and other winter activities.

Promotes environmental sustainability.

Elektrostal prioritizes environmental protection and sustainability, implementing initiatives to reduce pollution and preserve natural resources.

Home to renowned educational institutions.

Elektrostal is known for its prestigious schools and universities, offering a wide range of academic programs to students.

Committed to cultural preservation.

The city values its cultural heritage and takes active steps to preserve and promote traditional customs, crafts, and arts.

Hosts an annual International Film Festival.

The Elektrostal International Film Festival attracts filmmakers and cinema enthusiasts from around the world, showcasing a diverse range of films.

Encourages entrepreneurship and innovation.

Elektrostal supports aspiring entrepreneurs and fosters a culture of innovation, providing opportunities for startups and business development .

Offers a range of housing options.

Elektrostal provides diverse housing options, including apartments, houses, and residential complexes, catering to different lifestyles and budgets.

Home to notable sports teams.

Elektrostal is proud of its sports legacy , with several successful sports teams competing at regional and national levels.

Boasts a vibrant nightlife scene.

Residents and visitors can enjoy a lively nightlife in Elektrostal, with numerous bars, clubs, and entertainment venues.

Promotes cultural exchange and international relations.

Elektrostal actively engages in international partnerships, cultural exchanges, and diplomatic collaborations to foster global connections.

Surrounded by beautiful nature reserves.

Nearby nature reserves, such as the Barybino Forest and Luchinskoye Lake, offer opportunities for nature enthusiasts to explore and appreciate the region’s biodiversity.

Commemorates historical events.

The city pays tribute to significant historical events through memorials, monuments, and exhibitions, ensuring the preservation of collective memory.

Promotes sports and youth development.

Elektrostal invests in sports infrastructure and programs to encourage youth participation, health, and physical fitness.

Hosts annual cultural and artistic festivals.

Throughout the year, Elektrostal celebrates its cultural diversity through festivals dedicated to music, dance, art, and theater.

Provides a picturesque landscape for photography enthusiasts.

The city’s scenic beauty, architectural landmarks, and natural surroundings make it a paradise for photographers.

Connects to Moscow via a direct train line.

The convenient train connection between Elektrostal and Moscow makes commuting between the two cities effortless.

A city with a bright future.

Elektrostal continues to grow and develop, aiming to become a model city in terms of infrastructure, sustainability, and quality of life for its residents.

In conclusion, Elektrostal is a fascinating city with a rich history and a vibrant present. From its origins as a center of steel production to its modern-day status as a hub for education and industry, Elektrostal has plenty to offer both residents and visitors. With its beautiful parks, cultural attractions, and proximity to Moscow, there is no shortage of things to see and do in this dynamic city. Whether you’re interested in exploring its historical landmarks, enjoying outdoor activities, or immersing yourself in the local culture, Elektrostal has something for everyone. So, next time you find yourself in the Moscow region, don’t miss the opportunity to discover the hidden gems of Elektrostal.

Q: What is the population of Elektrostal?

A: As of the latest data, the population of Elektrostal is approximately XXXX.

Q: How far is Elektrostal from Moscow?

A: Elektrostal is located approximately XX kilometers away from Moscow.

Q: Are there any famous landmarks in Elektrostal?

A: Yes, Elektrostal is home to several notable landmarks, including XXXX and XXXX.

Q: What industries are prominent in Elektrostal?

A: Elektrostal is known for its steel production industry and is also a center for engineering and manufacturing.

Q: Are there any universities or educational institutions in Elektrostal?

A: Yes, Elektrostal is home to XXXX University and several other educational institutions.

Q: What are some popular outdoor activities in Elektrostal?

A: Elektrostal offers several outdoor activities, such as hiking, cycling, and picnicking in its beautiful parks.

Q: Is Elektrostal well-connected in terms of transportation?

A: Yes, Elektrostal has good transportation links, including trains and buses, making it easily accessible from nearby cities.

Q: Are there any annual events or festivals in Elektrostal?

A: Yes, Elektrostal hosts various events and festivals throughout the year, including XXXX and XXXX.

Elektrostal's fascinating history, vibrant culture, and promising future make it a city worth exploring. For more captivating facts about cities around the world, discover the unique characteristics that define each city . Uncover the hidden gems of Moscow Oblast through our in-depth look at Kolomna. Lastly, dive into the rich industrial heritage of Teesside, a thriving industrial center with its own story to tell.

Was this page helpful?

Our commitment to delivering trustworthy and engaging content is at the heart of what we do. Each fact on our site is contributed by real users like you, bringing a wealth of diverse insights and information. To ensure the highest standards of accuracy and reliability, our dedicated editors meticulously review each submission. This process guarantees that the facts we share are not only fascinating but also credible. Trust in our commitment to quality and authenticity as you explore and learn with us.

Share this Fact:

• Bahasa Indonesia
• Eastern Europe
• Moscow Oblast

Elektrostal

Elektrostal Localisation : Country Russia , Oblast Moscow Oblast . Available Information : Geographical coordinates , Population, Altitude, Area, Weather and Hotel . Nearby cities and villages : Noginsk , Pavlovsky Posad and Staraya Kupavna .

Information

Find all the information of Elektrostal or click on the section of your choice in the left menu.

• Update data

Elektrostal Demography

Information on the people and the population of Elektrostal.

Elektrostal Geography

Geographic Information regarding City of Elektrostal .

Elektrostal Distance

Distance (in kilometers) between Elektrostal and the biggest cities of Russia.

Elektrostal Map

Locate simply the city of Elektrostal through the card, map and satellite image of the city.

Elektrostal Nearby cities and villages

Elektrostal weather.

Weather forecast for the next coming days and current time of Elektrostal.

Elektrostal Sunrise and sunset

Find below the times of sunrise and sunset calculated 7 days to Elektrostal.

Elektrostal Hotel

Our team has selected for you a list of hotel in Elektrostal classified by value for money. Book your hotel room at the best price.

Elektrostal Nearby

Below is a list of activities and point of interest in Elektrostal and its surroundings.

Elektrostal Page

• Information /Russian-Federation--Moscow-Oblast--Elektrostal#info
• Demography /Russian-Federation--Moscow-Oblast--Elektrostal#demo
• Geography /Russian-Federation--Moscow-Oblast--Elektrostal#geo
• Distance /Russian-Federation--Moscow-Oblast--Elektrostal#dist1
• Map /Russian-Federation--Moscow-Oblast--Elektrostal#map
• Nearby cities and villages /Russian-Federation--Moscow-Oblast--Elektrostal#dist2
• Weather /Russian-Federation--Moscow-Oblast--Elektrostal#weather
• Sunrise and sunset /Russian-Federation--Moscow-Oblast--Elektrostal#sun
• Hotel /Russian-Federation--Moscow-Oblast--Elektrostal#hotel
• Nearby /Russian-Federation--Moscow-Oblast--Elektrostal#around
• Page /Russian-Federation--Moscow-Oblast--Elektrostal#page
• Terms of Use
• Copyright © 2024 DB-City - All rights reserved
• Change Ad Consent Do not sell my data

Current time by city

For example, New York

Current time by country

For example, Japan

Time difference

For example, London

For example, Dubai

Coordinates

For example, Hong Kong

For example, Delhi

For example, Sydney

Geographic coordinates of Elektrostal, Moscow Oblast, Russia

City coordinates

Coordinates of Elektrostal in decimal degrees

Coordinates of elektrostal in degrees and decimal minutes, utm coordinates of elektrostal, geographic coordinate systems.

WGS 84 coordinate reference system is the latest revision of the World Geodetic System, which is used in mapping and navigation, including GPS satellite navigation system (the Global Positioning System).

Geographic coordinates (latitude and longitude) define a position on the Earth’s surface. Coordinates are angular units. The canonical form of latitude and longitude representation uses degrees (°), minutes (′), and seconds (″). GPS systems widely use coordinates in degrees and decimal minutes, or in decimal degrees.

Latitude varies from −90° to 90°. The latitude of the Equator is 0°; the latitude of the South Pole is −90°; the latitude of the North Pole is 90°. Positive latitude values correspond to the geographic locations north of the Equator (abbrev. N). Negative latitude values correspond to the geographic locations south of the Equator (abbrev. S).

Longitude is counted from the prime meridian ( IERS Reference Meridian for WGS 84) and varies from −180° to 180°. Positive longitude values correspond to the geographic locations east of the prime meridian (abbrev. E). Negative longitude values correspond to the geographic locations west of the prime meridian (abbrev. W).

UTM or Universal Transverse Mercator coordinate system divides the Earth’s surface into 60 longitudinal zones. The coordinates of a location within each zone are defined as a planar coordinate pair related to the intersection of the equator and the zone’s central meridian, and measured in meters.

Elevation above sea level is a measure of a geographic location’s height. We are using the global digital elevation model GTOPO30 .

Elektrostal , Moscow Oblast, Russia